Registration criteria for duct cleaning business for building air conditioning

This is the site of Health Sanitation Division, Health and Safety Department, Yokohama City Public Health Center. We provide information on the hygiene of buildings.
Please contact Health and Welfare Center Health Sanitation Division, the ward where the facility is located.

Please attach the following documents to the registration application form.

• If the applicant is a legal entity, a copy of the Articles of Incorporation and a certificate of registration or a copy of the donation and proof of registration (if the applicant is an individual, a copy of the resident certificate). If the business purpose is stated on the certificate of entry, the articles of incorporation or donation can be omitted.
• Guide map
• Overview of machinery and equipment*
• List of supervisors*
• Copy of duct cleaning work supervisor (re) course completion certificate or copy of certificate of building environmental hygiene management engineer (in the case of re-registration, omitted by attached documents confirmation slip)
• Training implementation status (plan) *
• A copy of the certificate of completion (for all members) (re-registration only) if an employee attends the training of workers conducted by an organization registered by the Minister of Health, Labor and Welfare
• attached documents Confirmation Form (Re-registered only) *
• Method of cleaning ducts for air conditioning*
• Form of duct cleaning work report for air conditioning

*Please attach the one described in the designated form. Please refer to page of Building Hygiene Law about style.
The original will be confirmed for the duct cleaning work supervisor (re) workshop completion certificate, the building environmental hygiene management engineer's certificate, and the worker training certificate, so please bring it with you when applying.

Please note the following when describing the method of performing air conditioning duct cleaning work (Attachment 6-1, 6-2).

• It must be clearly stated that the work should be performed in consideration of the duct plumbing system, dimensions, shape, material, building usage during cleaning, and duct operation conditions.
• The work of the supervisor must be specified.
• At the time of importing and cleaning the equipment used, it must be stated that curing will be performed with a film sheet to prevent damage to the room, equipment, etc.
• Before and after cleaning, the deposition status of dust inside the duct should be checked with an endoscope, and the amount of deposited dust should be measured to confirm the effect of cleaning.
• After cleaning, commission the blower to confirm that the dust remaining inside the duct does not flow into the room, and if inflow is recognized, it must be stated that the cleaning will be performed again.
• The disposal method of garbage discharged from duct cleaning must be described.
• If a sanitary problem is found as a result of the work, the response must be clearly specified.
• The procedure for preparing the work report must be clearly specified (2 copies should be prepared and 1 copy should be kept to the owner for 5 years). In addition, from the viewpoint of personal information protection, it must be clearly stated in the procedure for preparing the work report that measures will be taken to prevent leakage of personal information, etc., based on the Guidelines of the Personal Information Protection Law, etc. as necessary.
• Methods for inspection of machinery and equipment, etc. are described.
• The form of the duct cleaning work report must be attached.
  ※There must be a column to attach the photo.
• There must be a description of the standards for outsourcing, and the notification of the outsourcing contents to the cleaning requester, the method of grasping the work of the contractor, etc. must be specified.
• There must be a description of the system for complaints and emergency communications.

Please note the following when describing the outline of the machinery and equipment (Attachment 1).

• There must be an electric drill, a chas or nibra, an endoscope, an electronic pencil or chemical balance, a compressor, a dust collector, a vacuum cleaner.
• For endoscopes, it must be photographable, and for electronic balances or chemical balances, it must be stated in the performance column that they have a resolution of 1 mg or more.
• The quantity of machinery and equipment shall be appropriate for the number of employees.
  ※It must be occupied over a long period of time and can be used freely.

Please note the following when describing the training implementation method (plan) (Attachment 3).

• Training for workers refers to worker training (hereinafter referred to as “registration training”) conducted by an organization registered by the Minister of Health, Labor and Welfare, or training conducted by the employer himself due to various circumstances (hereinafter referred to as “in-house training”). )).
• The training conducted by the employer for various reasons shall be equivalent to the training conducted by the registered organization regarding the teaching materials used for the training and the training instructor.
  ※Regarding the handling of worker training in Yokohama City, please refer to the following:About worker training of building registration businessPlease refer to the documentation.
• As of the date of application, the plan for the next one year must be filled out.
• All employees (including part-time workers) are planning to attend training for workers every year.

(1)Registration training attendance plan

• Please indicate that you plan to attend the training of workers by the registered organization.

(2)In-house training implementation plan

• Refer to the text used in the registration training and supervisor training sessions, a plan for properly performing the same content as the registration training should be described, and the number of hours (total of 7 hours or more) should be described.
  ※Examples of training curriculums are provided.About worker training of building registration businessPlease refer to the documentation.
• In principle, the instructor shall be a supervisor qualification holder, and the name and qualification of the instructor (ductor cleaning work supervisor) must be stated.
• If all employees are supervisor qualification holders, there is no need to conduct training, but please indicate so in the training implementation plan.

• Training for workers refers to registration training or in-house training.
• Regarding the status of training, enter the results of the past year if you are going to register for the first time, and enter the results of the past six years if you are registering for the second and subsequent times. In the case of new treatment due to expiration, please fill in the results of the past 6 years for applications up to about 3 months from the completion of the previous validity period.
• New registrations shall be applied after training, and the status of implementation shall be described.
• The reference date for the training results shall be the registration date.
• All engaged staff (including part-time workers) must attend training for workers.
• If all employees are supervisory qualifications, there is no need to conduct training, but please indicate so in the training implementation status table.

(1)Status of registration training attendance

• If all employees have taken the registration training and do not conduct in-house training, attach a copy of the certificate of attendance issued by the employee training implementing agency registered by the Minister of Health, Labor and Welfare.
• Registration training must be taken at the same time every year.

(2)Status of in-house training

• Refer to the text used in the registration training and supervisor training sessions, it must be stated that the contents equivalent to the registration training are being performed properly, and the number of hours (total of 7 hours or more) must be described. .
• In principle, the instructor shall be a supervisor qualification holder, and the name and qualification of the instructor (ductor cleaning work supervisor) must be stated.