Electrical equipment section style downloading

Last Updated July 31, 2023

List of documents to be submitted

１．Documents required at the time of construction contract and at the time of commencement
２．Documents required during construction
３．Documents required for completion
４．Documents required for non-conformance repair

１．Documents required at the time of construction contract and at the time of commencement

Documents to be submitted
Number	Document name	Submission deadline	Submission method	Documents
1	Instructions for “Methods for Separation and Demolition, etc.”	Construction contract Prior to submission	E-mail, etc.	Resources and Waste Recycling Bureau
2	Construction start documents	Construction contract Deadline for Description	E-mail, etc.	Housing and Architecture Bureau
3	Breakdown of contract price	After the conclusion of the contract 5 Date of opening	E-mail, etc.	Housing and Architecture Bureau
4	Process schedule	After the conclusion of the contract 5 Date of opening	E-mail, etc.	Housing and Architecture Bureau
5	On-site proxy/agent, Chief Engineer, Supervising Engineer, Special Supervising Engineer, Assistant to Supervising Engineer	After the conclusion of the contract 5 Date of opening	E-mail, etc.	Housing and Architecture Bureau
6	Guarantee (prepayment guarantee)	Prepayment invoice At the time of submission	1 original copy (Representative seal)	－
7	Invoice (for advance payment)	At the time of request for advance payment	1 original copy E-mail, etc.	－
8	Fire insurance securities (copy)	After the insurance policy arrives	E-mail, etc.	－
9	Construction work insurance policy (copy)	After the insurance policy arrives	E-mail, etc.	－
10	Emergency Communication System	When the construction organization is decided	E-mail, etc.	－
11	Collins Techris Notice (Request for Confirmation for Registration)	After the conclusion of the contract 10 Date of opening	Collins system	－
12	Corins Techris Registration Confirmation Form (Registration Order)	After the conclusion of the contract 10 Date of opening	Collins system	－
13	Construction industry retirement allowance mutual aid system allocation report (Form No. 1)	2 months after the conclusion of the contract	1 original copy	Bid door (outside site)
14	Mount for submitting payment receipt (Form No. 033)	After receipt of certificate stamp	1 original copy	Bid door (outside site)
15	Reason for delay in submission of storage documents (construction retirement mutual aid system)	2 months after the conclusion of the contract	E-mail, etc.	Housing and Architecture Bureau
16	Pledge on the Protection of Personal Information	Before starting construction	E-mail, etc.	Civic Affairs Bureau
17	Training Implementation Report on Personal Information Protection	Before starting construction	E-mail, etc.	Civic Affairs Bureau
18	Recycling Resource Utilization Plan Covlis (COBRIS) Construction by-product information exchange system - for construction materials-	Before starting construction	E-mail, etc.	－
19	Recycling Resource Utilization Promotion Plan Covlis (COBRIS) Construction by-product information exchange system - Construction by-product unloading work-	Before starting construction	E-mail, etc.	－
20	Explanatory materials for the survey results specified in Article 18-15, Paragraph 1 of the Air Pollution Control Act	Before starting construction	E-mail, etc.	－
21	Appointed General Safety and Health Officer registration form	Before starting construction	E-mail, etc.	Housing and Architecture Bureau
22	Pre-Consultation Check Sheet for Electronic Delivery	Before starting construction	The supervisor in charge sends an email to the site proxy/agent.	Finance Bureau
23	Comprehensive Construction Plan	Before starting construction	E-mail, etc.	Housing and Architecture Bureau
24	Implementation Schedule	Before starting construction	E-mail, etc.	Reference (PDF: 284KB)
25	Safety Management Plan	Before starting construction	E-mail, etc.	Reference (PDF: 66KB)

２．Documents required during construction

Documents to be submitted
Number	Document name	Submission deadline	Submission method	Documents
1	Notice of Selection of Professional Engineers	A professional engineer When specified	E-mail, etc.	Housing and Architecture Bureau
2	Construction system ledger (including construction system diagram and worker list)	Subcontract Contract After the conclusion	E-mail, etc.	Finance Bureau
３	Subcontractor Selection Notice	Subcontract Contract After the conclusion	E-mail, etc.	Housing and Architecture Bureau
４	Subcontract Contract Record	Subcontract Contract After the conclusion	E-mail, etc.	Housing and Architecture Bureau
6	List of specialized companies	Subcontract Contract After the conclusion	E-mail, etc.	Housing and Architecture Bureau
7	Construction Meeting Book	From time to time	1 original copy (Institute proxy/agent)	Reference (PDF: 225KB)
8	Construction Industry Retirement Payment Mutual Aid certificate stamp Payment Book (Form No. 2) (at the time of change)	After receipt of certificate stamp	1 original copy	Bid door (outside site)
9	Mount for submitting payment receipt (Form No. 033)	After receipt of certificate stamp	1 original copy	Bid door (outside site)
10	Request for consent for construction materials, etc.	When determining materials	E-mail, etc.	Housing and Architecture Bureau
11	Construction drawing	Before construction	E-mail, etc.	－
12	Materials for consultation with related organizations	Before construction	E-mail, etc.	－
13	Construction plan by type of construction (including construction guidelines)	Before construction	E-mail, etc.	Housing and Architecture Bureau
14	About (construction / power outage work) of private electric facilities	10 days before work day	E-mail, etc.	Reference (PDF: 98KB)
15	Electrical equipment work plan	10 days before work day	E-mail, etc.	Reference (PDF: 260KB)
16	Industrial Waste Treatment Plan	Before unloading industrial waste	E-mail, etc.	Housing and Architecture Bureau
17	Industrial Waste Disposal Report	After disposal of industrial waste	E-mail, etc.	Housing and Architecture Bureau
18	Notification of confirmation and disposal of construction by-products	Before unloading industrial waste	E-mail, etc.	Housing and Architecture Bureau
19	Monthly construction report (including construction report, construction progress report table, construction record photo, and monthly schedule of the following month)	5th of the following month	1 original copy	Reference (PDF: 84KB)
20	2-day weekly holiday acquisition plan	End of the previous month	E-mail, etc.	Finance Bureau
21	2-day weekly holiday acquisition results	16th of this month	E-mail, etc.	Finance Bureau
22	Notification of on-site leave	3 days before holidays	E-mail, etc.	Housing and Architecture Bureau
23	Construction Material Inspection Application Form specified in the design documents	7 days before the inspection date	1 original copy	Reference (PDF: 277KB)
24	Out-of-site inspection application	7 days before the inspection date	1 original copy	Housing and Architecture Bureau
25	Test Reports	At the end of the test	E-mail, etc.	－
26	Check sheet for electrical equipment construction inspection	At the end of the in-house inspection	E-mail, etc.	Reference (PDF: 75KB)
27	Application for partial inspection of construction work completed	14 days before the inspection date	1 original copy	Housing and Architecture Bureau
28	Volume Calculation Report	14 days before the inspection date	E-mail, etc.	Reference (PDF: 324KB)
29	Application for extension of construction completion deadline	Completion deadline At the time of application for extension	E-mail, etc.	Housing and Architecture Bureau
30	Process schedule (at the time of change)	Completion deadline At the time of extension	E-mail, etc.	Housing and Architecture Bureau
31	Collins Techris Notice (Request for Confirmation for Registration)	After the change agreement 10 Date of opening	Collins system	－
32	Collins Techris Registration Confirmation (Change Registration)	After the change agreement 10 Date of opening	Collins system	－
33	Accident Report	In the event of an accident	1 original copy (Representative seal)	Housing and Architecture Bureau
34	Notice of Emergency Measures	When emergency measures are needed	1 original copy	Housing and Architecture Bureau

３．Documents required for completion

Documents to be submitted
Number	Document name	Submission deadline	Submission method	Documents
1	Return of generated materials	When returning generated materials, etc.	E-mail, etc.	Reference (PDF: 79KB)
2	Construction Industry Retirement Payment Mutual Aid certificate stamp Payment Book (Form No. 2) (when completed)	At the time of completion	1 original copy	Bid door (outside site)
3	Construction Industry Retirement Payment Mutual Aid certificate stamp Paste Performance Report (Form No. 3)	At the time of completion	1 original copy	Bid door (outside site)
4	Payment appropriation results summary table (Form No. 031)	At the time of completion	1 original copy	Bid door (outside site)
5	Electrical equipment ledger	At the time of completion	E-mail, etc.	Housing and Architecture Bureau
6	Completed books	At the time of completion	A4 file Electronic media	－
7	Completed drawing	At the time of completion	Bookbinding Electronic media	－
8	Construction photos (including completed photos)	At the time of completion	Electronic media	－
9	Recycling Resource Utilization Implementation Statement Covlis (COBRIS) Construction by-product information exchange system - for construction materials-	At the time of completion	E-mail, etc.	－
10	Recyclable Resource Utilization Promotion Implementation Covlis (COBRIS) Construction by-product information exchange system - Construction by-product unloading work-	At the time of completion	E-mail, etc.	－
11	Recycling Report	At the time of completion	E-mail, etc.	Resources and Waste Recycling Bureau
12	Materials related to asbestos	At the time of completion	E-mail, etc.	Reference External Site
13	Completed construction registration formregistration form	Date of completion	1 original copy	Housing and Architecture Bureau
14	Delivery of construction objects	Inspection date	1 original copy (Representative seal)	Housing and Architecture Bureau
15	Collins Techris Notice (Request for Confirmation for Registration)	10 days after the inspection	Collins system	－
16	Collins Techris Registration Confirmation Form (Completion Registration)	10 days after the inspection	Collins system	－
17	Invoice (partial payment, settlement payment)	－	1 original copy E-mail, etc.	－

４．Documents required for non-conformance repair

Documents to be submitted
Number	Document name	Submission deadline	Submission method	Documents
１	Inspection report of nonconformity with contract	Non-conformance After inspection	1 original copy (Representative seal)	Housing and Architecture Bureau
2	Record table (electricity) for inspection and repair measures for non-conformity	Non-conformance After inspection	1 original copy	Housing and Architecture Bureau
3	Subscription Plan for Nonconformity	Non-conformance After inspection	E-mail, etc.	Housing and Architecture Bureau
4	Recommendation Report for Nonconformity	Non-conformance After repair	1 original copy (Representative seal)	Housing and Architecture Bureau

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