Overview of the Personal Information Protection System of the City

Until now, the protection of personal information in local governments has enacted ordinances for each local government and handled personal information based on each ordinance.

In April 2023, `` In order to respond to increasingly active data utilization beyond the boundaries of the public and private sectors and regions, correct imbalances and inconsistencies of old legislation caused by discipline by separate laws and ordinances, The Personal Information Protection Law was revised with the aim of establishing nationwide common rules necessary for the proper handling of personal information, etc. by law, and the law has been applied to local governments.
For this reason, Yokohama City also handles personal information in accordance with the Personal Information Protection Law.

• Personal Information Protection Law, etc. (outside site)(National Personal Information Protection Commission website)

As an affiliated organization of the city, we will establish the Yokohama City Personal Information Protection Council, which is organized by no more than seven members, including academics and lawyers, and discuss important matters related to the protection of personal information in the city.

In addition, we establish third-party evaluation committee about Yokohama-shi personal information protection as subcommittee of council and perform on-site investigation about the handling situation of personal information in institution of city.

Basic policy on safety management of Yokohama-shi specific personal information (developed in October 2015) (PDF: 132KB)

[Related Links] (Go to another site)

• Thing about social security, tax number system (my number system)(Planning and Coordination Division, Planning and Coordination Division, Yokohama City Digital Headquarters)
• Thing about my number card(City of Yokohama, Civic Affairs Bureau Service Section)
• My number system, my number card (outside site)(Digital Agency website)
• My Number (outside site)(National Personal Information Protection Commission website)
• About social security, tax number system <my number> (outside site)(National Tax Agency website)
• Social Security and Tax Number System (Social Security Field) (External Site)(Ministry of Health, Labour and Welfare website)

In Yokohama City, when the trustee handles personal information in "consignment business, etc." such as business consignment or collaborative business, we will exchange "special notes on handling personal information", and submit a training report on personal information We protect personal information by obliging the trustee to submit it.
For contracts concluded on or after April 1, 2023, the following special notes will be applied in principle, so please use here.

• 　Special Notes on Handling Personal Information (April 2023) (Word: 15KB)
• 　No. 1 style (word: 26KB)

　　　　　　　(Example of first style description) (PDF: 357KB)

• 　No. 2 style (word: 18KB)
• 　No. 2 style (attached sheet) (word: 15KB)

※　Even for contracts made after April 1, 2023, the old special notes may be applied.

[Old Special Notes]

Special notes on handling personal information (October 2015) (word: 24KB) (Word format)

(It may be revised as appropriate depending on the content of the individual contract.)

• A copy of the written oath (Form 1) may be used if the trustee has been trained in another similar commissioned project within the same fiscal year.
• Regarding the training implementation report (Form 2), it is not necessary to attach materials used in the training.

　[Inquiry]

• For inquiries regarding special notes on handling personal information, please contact the following.
• For individual contract details, please contact the section in charge of each commissioned business.