Outline of the city's personal information protection system

Until now, local governments have enacted ordinances for the protection of personal information in local governments, and personal information was handled based on each ordinance.

In April 2023, `` In order to respond to the increasingly active data utilization that transcends the boundaries of public and private sectors, we corrected the imbalance and inconsistencies in the old legislation caused by discipline by separate laws and ordinances, The Personal Information Protection Law was amended with the aim of setting nationwide common rules necessary for the proper handling of personal information, etc. by law, and the law will be applied to local governments. .
For this reason, Yokohama City also handles personal information based on the Personal Information Protection Law.

• About the Personal Information Protection Law, etc. (external site)(National Personal Information Protection Commission website)

As affiliated organization of city, we establish Yokohama-shi personal information protection council to organize by committee of less than seven members including scholar, lawyer and discuss important matter about protection of personal information of city.

In addition, we establish third party evaluation committee about Yokohama-shi personal information protection as sectional meeting of council and perform investigation about the handling situation of personal information in institution of city.

Basic Policy on Safety Management of Yokohama City Specific Personal Information (developed in October 2015) (PDF: 132KB)

[Related Links] (Go to another site)

• Thing about social security, tax number system (my number system)(Planning and Coordination Division, Planning and Coordination Department, Yokohama City Digital Headquarters)
• Thing about my number card(City of Yokohama, Civic Affairs Bureau Service Section)
• My number system, my number card (outside site)(Digital Agency Website)
• My Number (outside site)(National Personal Information Protection Commission website)
• About social security, tax number system <my number> (outside site)(National Tax Agency Website)
• Social Security and Tax Number System (Social Security Field) (External Site)(Ministry of Health, Labour and Welfare website)

In Yokohama City, when the trustee handles personal information in "consignment business" such as business consignment or collaborative business, it is decided to exchange "personal information handling special notes" and submit a training report pertaining to personal information. We are working to protect personal information by obliging the trustee.
For contracts concluded on or after April 1, 2023, the following special notes apply in principle, so please use here.

• 　Special Notes on Handling Personal Information (April 2023) (word: 15KB)
• 　No. 1 style (word: 26KB)

　　　　　　　(Example of first style description) (PDF: 357KB)

• 　No. 2 style (word: 18KB)
• 　No. 2 style (attached sheet) (word: 15KB)

※　Contracts on or after April 1, 2023, the old special notes may apply.

[Old Special Notes]

Special notes on handling personal information (October 2015) (word: 24KB) (Word format)

(It may be modified as appropriate according to the individual contract details.)

• If the trustee has completed training in another similar commissioned project within the same fiscal year, a copy of the written oath (Form 1), a copy of it may be used.
• Regarding the training implementation report (Form 2), it is not necessary to attach the materials used in the training.

　[Inquiry]

• For inquiries regarding special notes concerning handling personal information, please contact the following.
• For individual contract details, please contact the section in charge of each commissioned business.