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- Documents to be submitted regarding the evacuation shelter Steering Committee
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Documents to be submitted regarding the evacuation shelter Steering Committee
Last update date September 27, 2023
Submission of various documents, etc.
[Organizational structure of the evacuation shelter Steering Committee]
Once the system and organization of the evacuation shelter Steering Committee have been decided, please prepare and submit the following documents.
※Regarding the first style and the second style, the style does not matter as long as the prescribed contents are satisfied.
※Please submit the third style to the school principal and the secretariat (General Affairs Division Ward).
| Style | Document name | Submission address | Submission time and deadline |
|---|---|---|---|
| No. 1 | evacuation shelter Steering Committee List (Excel: 10KB) | General Affairs Division | Immediately after the Board of Directors is decided |
| No. 2 | evacuation shelter Steering Committee List (Excel: 12KB) | General Affairs Division | |
| No. 3 | evacuation shelter Key Manager List (Excel: 11KB) | School principal And General Affairs Division |
[Inspection of stockpiling supplies in disaster prevention stockpiling]
Check the stock quantity and operation status of stockpiled items and equipment in the disaster prevention storage. Please report the results of the inspection in the following documents.
In addition, if there are stockpiled items, equipment, etc. in the disaster prevention stockpiling that are not on the current disaster preparedness plan, materials and equipment that you wish to collect, please put them together near the storage entrance and submit the seventh style .
| Style | Document name | Submission address | Submission time and deadline |
|---|---|---|---|
| No. 4 | evacuation shelter Stockpiling Food Confirmation Table (Excel: 14KB) | General Affairs Division | Immediately after inspection |
| No. 5 | List of materials and equipment for disaster prevention storage at regional disaster prevention bases (Excel: 47KB) | ||
| No. 6 | evacuation shelter Supplies Status Confirmation Report (word: 16KB) | ||
| No.7 | Collection Request Form for Stockpiling Equipment (word: 15KB) | From time to time |
[Business Establishment and Operation Training]
evacuation shelter will be disclosed on the Izumi Ward website to inform the public about the implementation of training and operation training. When the training schedule has been finalized, please report in Form 8 form.
| Style | Document name | Submission address | Submission time and deadline |
|---|---|---|---|
| No. 8 | evacuation shelter Training Schedule Contact Form (word: 16KB) | General Affairs Division | After the training schedule is confirmed As soon as possible |
About local disaster prevention activity incentive subsidy (evacuation shelter)
[Overview of Business]
In order to encourage the voluntary activities of the evacuation shelter Steering Committee, which consists of local communities, schools, and governments, and to facilitate the operation of evacuation shelter in the event of a disaster, the Yokohama City Regional Disaster Prevention Activity Encouragement Grant (hereinafter referred to as “Subsidies”).
[Target group] evacuation shelter Steering Committee
[Documents to be submitted relating to grants]
We support expenses for activities (meeting and training) expenses of the evacuation shelter Steering Committee. The documents to be submitted for this grant are as follows.
For more information, please refer to the guide and entry example.
・ Guide and Examples for Izumi Ward evacuation shelter Steering Committee (PDF: 512KB)
| Style | Document name | Submission address | Submission time and deadline |
|---|---|---|---|
| １ | evacuation shelter Steering Committee Grant Application Form (word: 24KB) | General Affairs Division | At the time of grant application |
| ５ | evacuation shelter Steering Committee Subsidy Bill (word: 20KB) | Notice of grant decision after issuance | |
| ６ | evacuation shelter Steering Committee Grant Business Report (word: 19KB) | Training and Other Business | |
| ７ | evacuation shelter Steering Committee Subsidy Settlement Report (word: 20KB) |
※(Form 5) Only invoices will require the representative seal.
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For inquiries to this page
General Affairs Division Disaster Prevention Section, Izumi Ward Office
Phone: 045-800-2309
Phone: 045-800-2309
Fax: 045-800-2505
Email address: iz-bousai@city.yokohama.jp
Page ID: 351-582-365
