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- About application at ward office window-Mental Handicapped Health and Welfare Handbook-
Here's the text.
About application at ward office window-Mental Handicapped Health and Welfare Handbook-
Last Updated September 27, 2024
Contents
It is guidance when we apply for "person with a mental disability health welfare notebook" at "ward office window".
Please confirm what you need for your application and go to the ward office's Elderly and Disabled Support Division window.
(If you live in a group home for the disabled or a nursing home, the ward office you apply for may be different from usual.)
Type of application
１．New application
This is required documents, the first person who applies for the Mental Handicapped Health and Welfare Handbook.
If you apply for independence support medical care (psychiatric outpatient medical care) at the same time, please move to (simultaneous application at the ward office) (simultaneous application by mail).
In principle, the judgment of the Mental Handicapped Health and Welfare Handbook is based on a medical certificate, but if you have received disability pension or special disability benefits due to mental illness, you can submit a copy of your pension certificate (without submitting a medical certificate). In that case, the grade of disability pension is the grade of the notebook.
| Name | Remarks |
|---|---|
①Application Form |
We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
②Copy of medical certificate (original) or pension certificate
☑ Medical certificate (for the Mental Handicapped Health and Welfare Handbook / A3. 1 sheet version) (PDF: 237KB)
The following 1-3 is required. １．A copy of documents proving that you are currently receiving pension due to mental illness ２．Consent Form (PDF: 116KB) (Consent Form for confirming receipt status from Yokohama City to the pension Office, etc.) |
◆Please print it out from here and give it to family doctor. Depending on the hospital, you may have a medical certificate style of Yokohama City, so please check it once. ◆Please choose either A3, 1 or A4 or 2 depending on the printer situation. (Please enlarge the A3/1 sheet version to A3 and print it. When printing in A4.2 sheets, print with two sheets on one side instead of double-sided printing. ) ◆Please make sure that six months have passed since your first visit (Shoshin) date. ◆I will not apply for the independence support medical system this time, but it may be done at a later date.…In that case, please also write items 9-11 of the medical certificate.
Document 1 corresponds to the following. |
| ③My Number Card | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you don't have any of them, please let us know at the counter. |
| ④Identity Confirmation Documents | ◆③It is not necessary if you have a My Number card. |
| ⑤One face photo (4cm long x 3cm wide) | ◆Please write your name and date of birth on the back of the photo. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
２．Application for renewal and reapproval
If the person who already has a notebook renews within the validity period (= renewal application) or if the person who has a notebook but has expired applies again (= reapproval) It is required documents.
If you apply for independence support medical care (psychiatric outpatient medical care) at the same time, please move to (simultaneous application at the ward office) (simultaneous application by mail).
-
◆You can apply for renewal at least three months before the expiration date.
In the case above, the expiration date is March 31, 2022. In that case, you can apply for renewal from January 1, 2022, three months ago.
[Renewal application period chart]
※For February, the year up to the 29th is replaced with February 29th.
※The ward office cannot accept applications because it is closed on Saturdays, Sundays, holidays, and the year-end and New Year holidays. Please apply as soon as possible.
◆We have not sent a notice of renewal time from Yokohama City. Please check the expiration date written in your notebook and apply for renewal so that you do not forget it.
◆If you apply for renewal by the expiration date, the period will not be interrupted, but it will take about 2 to 3 months from application to issuance of your notebook. (It depends on the time and content of the application.) If you present your notebook and use other services, you may not be able to receive the service because you do not have the notebook, so it will be 3 months before We recommend applying immediately.
| Name | Remarks |
|---|---|
①Application Form |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
②Copy of medical certificate (original) or pension certificate
☑ Medical certificate (for the Mental Handicapped Health and Welfare Handbook / A3. 1 sheet version) (PDF: 237KB)
The following 1-3 is required. |
◆Please print it out from here and give it to family doctor. Depending on the hospital, you may have a medical certificate style of Yokohama City, so please check it once. ◆Please choose either A3, 1 or A4 or 2 depending on the printer situation. (Please enlarge the A3/1 sheet version to A3 and print it. When printing in A4.2 sheets, print with two sheets on one side instead of double-sided printing. ) ◆I will not apply for the independence support medical system this time, but it may be done at a later date.…In that case, please also write items 9-11 of the medical certificate.
Document 1 corresponds to the following. |
| ③My Number Card | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you don't have any of them, please let us know at the counter. |
| ④Identity Confirmation Documents | ◆③It is not necessary if you have a My Number card. |
⑤One face photo (4cm long x 3cm wide)
However, if only the paper style notebook changes at the time of renewal or reapproval, a photo must be submitted at the time of issuing the notebook. |
◆Please write your name and date of birth on the back of the photo. |
| ⑥Health and Welfare Handbook for Mentally Handicapped (original) | |
⑦(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑧(If the person who wants to obtain a notebook is under the age of 18) |
３．Application for class change
This is required documents if you want to change the grade of your notebook.
-
◆The grades of the Mental Handicapped Health and Welfare Handbook are three levels: grade 1, grade 2, and grade 3. (The first grade is the heaviest and the third grade is the lightest.)
◆If you wish to change your grade, you will be required to submit a copy of your medical certificate or pension certificate and undergo a review again.
◆If the grade change is approved, the validity period will change from your current notebook.
◆If the grade change is not approved (= grade did not change), we will send you a disapproval notice.
| Name | Remarks |
|---|---|
①Application Form |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
②Copy of medical certificate (original) or pension certificate
☑ Medical certificate (for the Mental Handicapped Health and Welfare Handbook / A3. 1 sheet version) (PDF: 237KB)
The following 1-3 is required. |
◆Please print it out from here and give it to family doctor. Depending on the hospital, you may have a medical certificate style of Yokohama City, so please check it once.
Document 1 corresponds to the following. |
| ③My Number Card | If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you don't have any of them, please let us know at the counter. |
| ④Identity Confirmation Documents | ◆③It is not necessary if you have a My Number card. |
| ⑤One face photo (4cm long x 3cm wide) | ◆Please write your name and date of birth on the back of the photo. |
| ⑥Health and Welfare Handbook for Mentally Handicapped (original) | |
⑦(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑧(If the person who wants to obtain a notebook is under the age of 18) |
４．Out-of-city transfer application
This is required documents when I moved from a municipal office other than Yokohama to Yokohama.
-
If the previous municipality has been issued a Mental Handicapped Health and Welfare Handbook, the contents will be taken over until the expiration date of the handbook.
If less than three months before the expiration date and you have not renewed at the previous municipality, you need to apply for renewal in Yokohama City.
| Name | Remarks |
|---|---|
①Application Form |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
| ②My Number Card | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you don't have any of them, please let us know at the counter. |
| ③Identity Confirmation Documents | ◆②It is not necessary if you have a My Number card. |
| ④One face photo (4cm long x 3cm wide) | ◆Please write your name and date of birth on the back of the photo. |
| ⑤Mental Handicapped Health and Welfare Handbook (original) issued in the previous municipalities | ◆The notebook issued in the previous municipalities will be replaced with the notebook newly issued in Yokohama City, so please bring the original notebook. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
５．Application for change of items described
This is required documents when the name and address (moving in Yokohama) change.
-
If you move from Yokohama to a municipality other than Yokohama, you will need to apply for a suburban transfer in a new municipality. At that time, it is necessary to bring the notebook issued in Yokohama City, so be careful not to lose it.
| Name | Remarks |
|---|---|
①Application Form |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
| ②My Number Card | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you don't have any of them, please let us know at the counter. |
| ③Identity Confirmation Documents | ◆②It is not necessary if you have a My Number card. |
④Health and Welfare Handbook for Mentally Handicapped (original) |
◆In principle, we will correct it on the spot. |
⑤(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑥(If the person who wants to obtain a notebook is under the age of 18) |
６．Application for re-grant
required documents if you lose, get dirty, or break your notebook.
| Name | Remarks |
|---|---|
①Application Form |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
| ②My Number Card | ◆If you do not have a My Number Card, you can also use a number notification card + identity verification document. If you don't have any of them, please let us know at the counter. |
| ③Identity Confirmation Documents | ◆②It is not necessary if you have a My Number card. |
| ④One face photo (4cm long x 3cm wide) | ◆Please write your name and date of birth on the back of the photo. |
| ⑤Health and Welfare Handbook for Mentally Handicapped (original) | ◆You don't need it if you lose it. |
⑥(When an agent applies) |
◆If you are applying for a proxy, you will also need identification documents for the proxy. If an adult guardian is applied, a certificate of entry is also required. |
⑦(If the person who wants to obtain a notebook is under the age of 18) |
７．Card style change application
This is required documents if you currently have a paper notebook and want to change it to a card style.
※If you want to change the card-style notebook to a paper style, you need to apply for a reissue.
| Name | Remarks |
|---|---|
①Application Form |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
| ②One face photo (4cm long x 3cm wide) | ◆Please write your name and date of birth on the back of the photo. |
| ③Health and Welfare Handbook for Mentally Handicapped (original) | ◆We will send you a new notebook when you are ready to receive it. We will enclose a letter pack for return, so please use it to return your old notebook. |
８．Notification of return
This is required documents when you don't need your personal organizer.
-
If you return your notebook, it may affect various situations. Please read the guidance (PDF: 221KB) and return it after accepting it. Once returned, it cannot be revived. If you need a personal organizer again, it will be a new application. (The number of the notebook will also be changed.)
| Name | Remarks |
|---|---|
①Notification of return |
◆We can take out at window of ward office, but please print and write in advance as much as possible to reduce waiting time. |
| ②Health and Welfare Handbook for Mentally Handicapped (original) |
９．About the flow from application to issuance of notebook
◆It takes about 2 to 3 months from application to issuance of the notebook. It depends on the timing and content of the application.
◆As a result of examination, when grant of notebook is decided, we send guidance called "news of grant of mental patient health welfare notebook" from ward office. Please bring the belongings written there and receive a notebook at the ward office Elderly and Disabled Support Division window. (Only card style change, we mail notebook directly from health consultation center of city heart.)
◆As a result of examination, when it becomes disapproval, we send notice of disapproval from health consultation center of city heart.
10.FAQs
If more than six months have passed since the date of first visit (Shoshin), your notebook will not be approved. Please wait for 6 months to apply.
※If you are transferred, "first visit (Shoshin)" is not the day of first visit (Shoshin) at the hospital you are currently attending, but the day you were first diagnosed with the disability.
You can apply even if you are hospitalized. However, the independence support medical care (psychiatric outpatient medical care) system that can be applied at the same time with the same medical certificate is a system for outpatient visits, so if you are still hospitalized at the time of examination and there is no prospect of discharge, independence support medical care will not be certified It becomes.
Intellectual disability is not covered by the Mental Handicapped Health and Welfare Handbook because there is a separate system called the "Love Handbook".
Please refer to this page for the "Love Notebook" system.
medical expenses, such as Psychiatry, is cheaper by the independence support system (psychiatric outpatient care) system.
Just applying for a notebook does not mean that you have applied for independence support medical care, but you need to apply separately.
Please see this page about the independence support medical system.
Photographs must meet the following conditions.
◎4cm long x 3㎝
◎Do not wear a hat (for religious or medical reasons, it is OK to cover the head with a cloth, etc., as long as the outline of the face is known)
◎I don't wear sunglasses
◎The upper body is shown so you can identify yourself.
◎There is no other person in sight
◎Photo taken within one year
◎When printing at home, etc., on the photo mount (it may break if it is a copy paper)
◎Polaroid photo, Cheki NG
※In the case of card style, even if you submit a color photo, the finish will be black and white.
The copy-type medical certificate form is distributed at the ward office Elderly and Disabled Support Division.
You can also order it by mail. Please see this guide (PDF: 146KB) for details.
Notebooks can only be issued at the ward office Elderly and Disabled Support Division window. If you are unable to get it, you can also receive it by a proxy. (Identification documents of the agent are required.)
※Only change from paper style to card style is mailed from health consultation center of city heart.
You may need a separate PDF reader to open a PDF file.
If you do not have it, you can download it free of charge from Adobe.
To download Adobe Acrobat Reader DC
Inquiries to this page
Health and Social Welfare Bureau Health and Welfare Department Mental Health Consultation Center
Telephone: 045-671-4455
Telephone: 045-671-4455
Fax: 045-662-3525
Email address: kf-kokoro@city.yokohama.lg.jp
Page ID: 261-254-784
