Neighborhood Hall (meeting facility) Terms of Service Model (Example)

This agreement is a model plan created to be used as a reference for operating the Neighborhood Hall (meeting facility).

(Objective)

Article 1 These Terms shall be governed by XX Neighborhood Association (Neighborhood Associations) (hereinafter referred to as "Neighborhood Association"). It is provided to facilitate the operation of the owned Neighborhood Hall (located in XX-ku, Yokohama-shi).

(The name of the hall)

Article 2 The main hall is referred to as XX self-government (town) hall (hereinafter referred to as "the hall").

(Definition of the hall)

Article 3 The Hall is a building established by investment based on the agreement of members to promote the mutual interests and welfare of members and to use meetings, meetings, club activities, etc. as a place to enhance the friendship of members. And other incidental equipment.

(Management Committee)

Article 4 In order to operate the hall democratically, a steering committee (hereinafter referred to as the “committee”) shall be organized.

(Composition of the Committee)

Article 5 The composition of the committee shall be composed of representatives of each specialized department and other members.
2. The number of committee members shall be XX.

(Committee’s authority)

Article 6 The Committee shall have the authority to supervise and decide on the operation of the hall.
2 Details concerning the operation of the Committee shall be determined separately.

(Application for use)

Article 7 Those who wish to use the hall shall apply to the committee at least XX days before the date of use according to the prescribed application form.

(Usage permission)

Article 8 Use of the Hall shall be permitted as long as it does not interfere with the activities of the Neighborhood Association. Provided, however, that the Committee may not grant permission in the following cases:

（1） When there is a risk of noise or other inconvenience to the neighborhood.

（2） For-profit businesses that are not approved by Neighborhood Association.

（3） If there are any other problems in management.

(Usage time)

Article 9 The usage time of the hall shall be as follows in principle.

From xx in the morning to xx in the afternoon. Provided, however, that this shall not apply if approved by the Committee.

(Expenses)

Article 10 Those who use the hall shall bear utility costs, water charges and other expenses.
＊(The amount of usage fee is determined separately for each group.)
2. Payment of fees shall be made in advance to the Committee.
3 In the event of a meeting or other event associated with the Neighborhood Association activities, it shall be free of charge and other matters specifically approved by the Committee may be exempted or reduced.

(Obligations of Users)

Article 11 When using the hall, the following matters shall be observed.

(1) Determine the person in charge of use.

(2) Keep the usage time.

(3) When using, carefully handle equipment, equipment, etc., and do not pollute the room.

(4) Pay particular attention to the use of fire and complete cleaning.

(5) After use, clean up and clean up.

(6) In addition, follow the instructions of the Committee.

(Others)

Article 12 Matters not provided for in these Terms shall be discussed and decided by the Committee and approved by the Neighborhood Association Board of Directors.
The amendment or abolition of these Terms shall be determined by resolution of the General Assembly of Neighborhood Association.

This agreement shall come into effect on the day of XX month XX.