Management of Neighborhood Association Neighborhood Associations

Neighborhood Association Neighborhood Associations is committed to fostering a sense of solidarity among local residents and engaging in community development while addressing various issues such as the environment, disaster prevention and anti-crime program.
It's a voluntary organization. There are differences in how Neighborhood Association Neighborhood Associations operates, but here are some general examples.

1. Terms and Conditions
　　The rules govern the organization and activities of Neighborhood Association Neighborhood Associations. It is essential for the proper operation of Neighborhood Association Neighborhood Associations.
　　Listen to the opinions of members and create rules that match the local situation.
　　The Neighborhood Association Neighborhood Associations, which is granted a legal status pursuant to Article 260-2 of the Local Government Act, must stipulate the contents stipulated by law.
　　Example of Terms

2. Management of Meetings
　　In the management of Neighborhood Association Neighborhood Associations, meetings are important for making decisions and sharing local issues and information.
　　The types and names of meetings vary in Neighborhood Associations Neighborhood Association. For example, it is as follows.

　(1)　 Regular General Meeting
　　 　 At the beginning of the fiscal year, in principle, all members will participate, and business reports, financial results reports, business plans, budgets and other appointments of officers, amendments to rules, etc.
　　　 I will decide on important matters of Neighborhood Association Neighborhood Associations.
　(2)　 Extraordinary General Meeting
　　　　The meeting will be held outside of the regular general meeting to discuss important matters of the Neighborhood Association Neighborhood Associations.
　(3)　 Board of Directors
　　　　Executives and representatives of each subcommittee will attend. We will prepare draft proposals for matters to be discussed at the General Meeting. In addition, the implementation of specific projects, etc.
　　　　I'll do it.
　(4)　 Others
　　　　 Meetings will be established as necessary, such as regular meetings, group leaders' meetings, and hall steering committees.

3 Budget and Settlement
　(1)　How to set up a budget
　　　　When making a budget, based on the budget and settlement of accounts (expected) of the previous fiscal year, taking into account the increase or decrease in the number of members and the expansion or reduction of business plans.
　　　　Please create it. In addition, let's make special accounts and process reserves for the construction of the hall.
　(2)　Financial Results
　　　　The settlement of accounts clarifies the one-year balance, such as how the budget was executed.
　　　　In addition, on the premise that it will be announced to the parties concerned, be sure to attach and keep documents such as receipts certifying expenditures.
　(3)　Accounting audit
　　　　The person in charge of the audit (such as "inspectors," "statutory Auditors," etc.) checks whether the budget execution status is being carried out properly before the General Assembly.
　　　　Investigate by matching bankbooks, etc.
　　　　In that case, the chairman, vice-chairman, and executives such as accounting will also be present and ask questions as necessary. The results will be reported at the General Meeting.

4. Election of Directors

　(1)　There are generally the following methods for selecting candidates for executive officers.
　　　・A separate organization, such as an election committee, shall be appointed.
　　　・They will be elected at the board meeting.
　　　・Election by election.
　(2)　Next, the results of the selection of officer candidates will be approved at general meetings, etc., and the officers will be determined.

　　※　It is a good idea to specify a series of procedures for selecting officers in advance in the rules and regulations.
　　　　 When chairperson is changed, please submit notices of change to ward office Regional Promotion Division.
　　　　(Please contact the ward office Regional Promotion Division for the style.)　　

Neighborhood Association Neighborhood Associations has various challenges, but in order to ensure smooth operation, we are working hard at each Neighborhood Association Neighborhood Associations.
Here are some examples of initiatives that have been devised for reference.

[Examples of Initiatives]
・To ensure that there is no trouble, the policy of the meeting is decided in advance at Neighborhood Association Neighborhood Associations (¥ Neighborhood Association's basic policy, etc.)
・At the meeting, rules are set so that everyone can speak (valuing negative opinions, not speaking without permission, etc.)
・Before the meeting, share materials and show the flow in advance.
・Implement “role sharing” and “dividing” so that burdens are not concentrated
・Neighborhood Association Neighborhood Associations Operation Manual should be prepared to make it easier to take over.
・In order not to be confused with the condominium Residential Association, we will share a split with Neighborhood Association Neighborhood Associations in advance.
・Ensure that members regularly check the use of membership fees.
・While interacting with other Neighborhood Association Neighborhood Associations, I try some good things on my own Neighborhood Association.
・PDF of materials, etc., and share them using existing apps.
・We will try remote meetings to prevent COVID-19 infection.