Operation of Neighborhood Association Neighborhood Associations

The Neighborhood Association Neighborhood Associations will foster a sense of solidarity among local residents and engage in community development while addressing various issues such as the local environment, disaster prevention and anti-crime program.
It's a voluntary organization. Although there are differences in how it operates depending on the Neighborhood Association Neighborhood Associations, here is a common example.

1 Terms and Conditions
　　The terms and conditions of Neighborhood Association Neighborhood Associations. This is an indispensable part of the proper operation of Neighborhood Association Neighborhood Associations.
　　Listen to the members' opinions and create rules that match the local situation.
　　The Neighborhood Association Neighborhood Associations, whose legal status is granted under Article 260-2 of the Local Government Act, must stipulate the contents stipulated in the law.
　　Example of rules

2 Operation of Meetings
　　In the operation of the Neighborhood Association Neighborhood Associations, meetings are important to make decisions and share local issues and information.
　　The types and names of meetings vary in Neighborhood Association Neighborhood Associations. Examples are as follows.

　(1)　 Regular Meetings
　　 　 At the beginning of the fiscal year, as a general rule, all members participate in business reports, financial statements, business plans, budget proposals, and other matters, appointment of officers, amendments to regulations, etc.
　　　 We will decide on important matters for Neighborhood Association Neighborhood Associations.
　(2)　 Extraordinary General Meeting
　　　　The meeting will be held at a time other than the regular general meeting to discuss urgent matters concerning the Neighborhood Association Neighborhood Associations.
　(3)　 Board of Directors
　　　　Executives and representatives of each subcommittee will attend. We will prepare draft proposals for matters to be discussed at the general meeting. In addition, the implementation of specific projects.
　　　　I'll do it.
　(4)　 Others
　　　　 Meetings will be set up as necessary, such as regular meetings, group leaders' meetings, hall management committees, etc.

3 Budget and Financial Results
　(1)　How to make a budget
　　　　In making a budget, based on the budget and settlement of accounts (expected) of the previous fiscal year, taking into account the increase or decrease in the number of members and the expansion and reduction of business plans.
　　　　Please create it. In addition, let's make a special account for the construction of the hall.
　(2)　Financial Results
　　　　The settlement of accounts clarifies the one-year income and expenditure, such as how the budget was executed.
　　　　In addition, on the premise of disclosure to the parties concerned, be sure to attach and store materials such as receipts certifying expenditures.
　(3)　Accounting Auditors
　　　　The person in charge of audits (such as auditors), auditors, audit & supervisory board members, etc.) determine whether the budget execution status is being carried out properly before the General Meeting.
　　　　Investigate based on the matching of the bank account.
　　　　In that case, the chairman, vice chairman, and accounting officers will also be present, and questions will be asked if necessary. The results will be reported at the general meeting.

4 Election of Officers

　(1)　There are generally the following methods for selecting candidates for officers.
　　　・A separate organization, such as an election committee, shall be appointed.
　　　・Will be elected by the board of directors.
　　　・Elections will be elected.
　(2)　Next, the results of the selection of officer candidates will be approved at a general meeting, etc., and the officer will be determined.

　　※　A series of procedures for selecting officers should be stipulated in the terms and conditions in advance.
　　　　 When chairperson is changed, please submit notice of change to ward office Regional Promotion Division.
　　　　(Please contact the ward office Regional Promotion Division for the style.)　　

Although there are various issues to be addressed by Neighborhood Association and Neighborhood Associations, each Neighborhood Association Neighborhood Associations is making efforts to facilitate smooth operation.
Here are some examples of initiatives that have been devised for reference.

[Examples of Initiatives]
・In order to avoid any trouble, the policy of the meeting should be decided in advance at the Neighborhood Association Neighborhood Associations (Basic Policy of Neighborhood Association, etc.)
・At the meeting, rules should be decided so that everyone can speak (value negative opinions, do not interrupt themselves during remarks, etc.)
・Before the meeting, share materials should be shared in advance and the flow should be shown.
・Implement “sharing roles” and “division of labor” so that the burden is not concentrated
・Preparation of the Neighborhood Association Neighborhood Associations Operation Manual to make it easier to take over.
・Share the division between Neighborhood Association Neighborhood Associations in advance so as not to be confused with the condominium Residential Association
・Members should be able to confirm the use of membership fees regularly.
・While trying to interact with other Neighborhood Association Neighborhood Associations, try something good at his own Neighborhood Association.
・Convert materials and other materials into PDFs and share them using existing apps
・We are challenging remote meetings to prevent COVID-19 infection.