Handling of Personal Information by Neighborhood Association Neighborhood Associations

The Personal Information Protection Law was amended in September 2015, and after the effective date of May 30, 2017, all businesses, including the Neighborhood Association Neighborhood Associations, will be required to handle the rules of the Personal Information Protection Law.

Personal information will help create a face-to-face relationship if used well. Knowing each other's faces and names foster trust and support, leading to the realization of a community where people can live with peace of mind. Protection of personal information is necessary, but excessive response will weaken local connections and hinder local activities and help in the event of a disaster.
It is necessary to properly manage personal information and to be used effectively in case of emergency. I think it is essential to grasp member information for the operation of Neighborhood Association Neighborhood Associations, so we have prepared a guide to explain how you can respond specifically when creating and managing your roster. Please properly manage your personal information and use it for smooth Neighborhood Association Neighborhood Associations activities in the future.

１ Guide to Handling Personal Information for Neighborhood Association Neighborhood Associations (PDF: 914KB)

2 Examples and templates (also included in the guide.) Please use this when you refer to the template in Neighborhood Association Neighborhood Associations. )

（１） Personal information handling rules (example) (word: 29KB)
（２） Example of Member List (word: 25KB)
（３） Example of member list request form of cooperation request form (word: 26KB)
（４） Example of Neighborhood Association (Neighborhood Associations) Application Form (word: 26KB)
（５） Provision of personal information to third parties (example) (word: 29KB)
（６） Provision of personal information received from third parties (example) (word: 29KB)

３ Q&A collection of personal information handled by Neighborhood Associations Neighborhood Association (PDF: 426KB)

1 When acquiring personal information, decide the purpose of what to use it for and convey it to the person.
2 Do not use personal information for any purpose other than the specified purpose.
3. When handing personal information to a third party, obtain the consent of the individual.
4. Of personal information, personal information requiring consideration must be obtained with the consent of the individual.
5. Respond to "requests for disclosure or correction of personal information" from the person
6. Securely manage the acquired personal information.
7 Responding to complaints

For more information, please refer to the following website.