[Posted contract results] Outsourcing of the 2nd Y-SHIP Convention Management Business

• Contract Results (PDF: 120KB)
• Proposal Evaluation Criteria (PDF: 407KB)

（１） Being listed in the Yokohama City General Competitive Bidding Participant List (articles, consignments, etc.) in Reiwa 5.6 and satisfy the following. If you are currently applying at the time of submission of the application form, the registration must be completed by the date of identifying the contract candidate.
　・Registered in the event “319 Event Planning and Management, etc.”, and register “B Event Management” as the details of the event (regardless of ranking).

（２） Have a track record of operating international conferences within the past 10 years.
(The term "international conference" here refers to a conference hosted by "international organizations and international organizations" (including branches of each country) or "national organizations and domestic organizations" (other than private companies) and with more than 50 participants and participants from more than 3 countries including Japan.)

（３） From the deadline for submitting the participation intention application form to the specific date of the contract candidate, no suspension measures have been taken under the provisions of the "Yokohama City Nomination Suspension Measures Guidelines (April 1, 2004)".

（４） Do not fall under the provisions of Article 167-4 of the Local Autonomy Law Enforcement Ordinance (Government Ordinance No. 16 of 1947).

（５） In the case of a joint venture (a community formed for the purpose of jointly conducting the work), the following conditions must be satisfied:

Oh, the secretary shall be determined, and the secretary shall satisfy all of the above conditions (1), (2), (3), and (4).

B. Members must meet all of the above conditions (3) and (4).

C. The secretary shall enter the name of the representative of all members and conclude an agreement of the consortium with the seal of each representative. The seal of the secretary to be sealed shall be the same as the one used at the time of contract.

D) The sharing of members is clear in the “Consortium Agreement” depending on the content of the work.

E. Each member of the “consortium” must not be a member of other consortiums that make proposals for the business. In addition, members of the consortium must not participate as a single company.

（１） Date of implementation Friday, September 8, 2023 (planned)
（２） Meeting room in Yokohama City Hall (10, 6-50 Honcho, Naka-ku, Yokohama City) (planned)
（３） Attendee The number of attendees must be 3 or less.
（４） Others Details such as time and location will be announced separately.
At the time of hearing, please use the proposal and give an oral explanation. Changes or additions of materials are not allowed.

• Application Form for Participation Intention (Form 1)
• Documents confirming that you have a track record of operating international conferences within the past 10 years (a copy of the contract, etc. is assumed, but the format is free.) (The term "international conference" here refers to a conference hosted by "international organizations and international organizations" (including branches of each country) or "national organizations and domestic organizations" (other than private companies) and with more than 50 participants and participants from more than 3 countries including Japan.)
• Consortium Agreement and Power of Attorney (Competitive Bidding Handling Guidelines No. 12 Style for Yokohama City Goods and Consignments) (only in the case of Consortiums)

International Affairs Bureau In charge of International Cooperation Division, International Policy Department Onodera and Hakamada
〒231-0005 6-50-10, Honcho, Naka-ku, Yokohama-shi
Telephone: 045-671-3813
Email address: ki-renkei@city.yokohama.jp

Mail or e-mail (registered mail in the case of mail, password in the submitted documents in the case of e-mail, and send it to arrive by the deadline. Please confirm the arrival by phone.

・Deadline for acceptance of application form: Until 17:00 on Monday, August 14, 2023 (must arrive)
・Questionnaire acceptance deadline: Until 17:00 on Monday, August 21, 2023 (must arrive)
・Proposal acceptance deadline: Until 17:00 on Thursday, August 31, 2023 (must arrive)

• Implementation Guidelines for Identifying Contract Candidates (PDF: 194KB)
• Business Explanation Materials and Specifications (PDF: 341KB)
• Procedure for Proposals (PDF: 277KB)
• Proposal Evaluation Standards and Evaluation Perspectives (PDF: 407KB)
• Style (word: 57KB)
• [Reference] FY2023 Open Innovation and Global Human Resources Creation Business Promotion Business Promotion Business by incorporating overseas vitality (PDF: 520KB)
• [Reference] 2023 Y-PORT business promotion business consignment business explanation document (PDF: 332KB) utilizing the Y-PORT Center Public-Private Partnership Office GALERIO

If you have any doubts about the contents of the proposal preparation procedure, etc., please submit a questionnaire (Form 2).
If you do not have any questions, you do not need to submit a questionnaire.
※The submission of the questionnaire has been closed.
Question Answer Form (PDF: 144KB)

Of those who have submitted the application form for participation, those who have been approved and those who have not been approved will be notified in writing of that fact and the reason. If you can confirm that you have a proposal qualification, we will send you a proposal-related document submission request form.
Notification date: Scheduled to be notified on Wednesday, August 16, 2023

1. Proposal implementation handling summary about Yokohama-shi trust (PDF: 219KB)
2. Consignment Contracts (PDF: 232KB)
3. Special agreement on outsourcing contracts for computer processing, etc. (PDF: 254KB)
4. Special Notes on Handling Personal Information (PDF: 143KB)

The same as the Ordering Division