Subsidy for transportation expenses to pass through facilities

Transportation expenses (*) for pick-up and drop-off assistants such as the person and family, required to go to Psychiatry Day Care, etc. We support through facilities (elementary school studenｔ facilities) (we are targeted for tsusho outside the city).
※Excludes the amount borne by other systems.

• System Overview Flyer (PDF: 820KB)
• The details of the system, procedures, and ideas are also summarized in each file in "Document 2 System Details" (bottom of this page).

1. Outline of the System
2. Procedure Flow(1)Facility registration／(2)Determining unit price／(3)Billing／(4)Requests that have passed the deadline or return to the city
3. Forms, tools, and materials

Persons with disabilities who are 15 years old or older who live in Yokohama City and go to the hospital to receive the following business, mainly public transportation (trains / buses) or private cars (4) , * Limited to cases where there is no means of commuting other than a private car due to the situation of disability, etc.)

[Target business (including outside the city)]

1. Life care
2. Self-reliance training
3. Work transition support
   ※Excludes going to a facility that provides employment transition support to receive an assessment (employment assessment) for the use of the type B payment decision service.
4. Employment continuation support
5. Employment support facilities to be set up at Yokohama City General Rehabilitation Center
6. Local Activities Support Center (excluding Yokohama City Mentally Handicapped Living Support Center)
   ※About local action support center outside the city, facility equivalent to facility to establish in Yokohama-shi local action support center business operation summary Article 4 Clause 1, first, third, fourth and fifth.
7. Regional Workplace
   ※Limited to work sites that receive subsidies for operating expenses from municipalities
8. Psychiatry Day Care, Psychiatry Short Care, Psychiatry Night Care, Psychiatry Day Night Care
   ※Excludes recipients of social security

Bills and payments will be made twice a year for the first half (April 1-September 30) and the second half (October 1-March 31).

"Subsidy unit price per tsusho (equivalent to fare) x number of times (total of one way)"

Or subsidize the lower of the “6-month commuter pass fee (upper limit)”

Subsidize "Subsidy unit price per tsusho road (20 yen per km) x number of tsusho"

The subsidy unit price per tsusho refers to the main place of residence (the place where the number of days of living occupies the majority and is the base of living) to the tsusho facility (if you receive pick-up and drop-off by facility vehicle from the middle) Is the amount per one-way determined in advance based on the main tsusho method (tsusho method and tsusho route).
Even if multiple tsusho methods are assumed, the unit price is determined based on one of the main tsusho methods. When claiming transportation expenses, even if there is a day when you actually go to another route, you will be paid based on the determined subsidy unit price.
(If it becomes normal to use another tsusho method, a change application is required.)

In the case of public transportation (trains / buses), the subsidy unit price is the amount equivalent to the fare reflecting discounts for persons with disabilities, etc., and 1.5 times the normal fare for assistants (accompanying) The number of rides that have been performed is eligible for the grant). In addition, the amount equivalent to the 6-month commuter pass fee is determined as the upper limit.
In the case of a private car (four-wheeled vehicle), it is 20 yen (rounded up to less than 1 km) per 1 km of the shortest route from the main place of residence to tsusho facilities.

However, the subsidy unit price is economical (amount) and rationality (speed, convenience, etc.). From the viewpoint of the disability situation), the city will confirm the appropriate tsusho route. In addition, in the case of a route (such as making a detour) that is very different from the path that is normally considered due to a failure.
In addition, about the details and exceptions of ideas such as main tsusho methods are arranged in the following file, so please be sure to check them together.

・Main way of route and route (PDF: 332KB)

・System Q & A (H28.8 system revision briefing session related materials) (PDF: 207KB)

The following items are not eligible for the grant.

1. Fares for transportation (buses operating in the city, municipal subway, Kanazawa Seaside Line) that can use tickets, etc., for those who meet the requirements for obtaining a special welfare ticket or a special elderly ticket. (Not applicable regardless of whether or not a ticket is actually obtained.)
   Requirements for obtaining special welfare tickets: Handbook for the physically handicapped 1st to 4th grades, love notebook A1 to B2 (including judgment documents), Mental Handicapped Handbook 1st to 3rd grade
   Requirements to obtain a special ride certificate for the elderly: 70 years old or older
2. Transportation expenses for pick-up and drop-off assistants when a resident goes to the office with the help of a guide helper of the "Disability Support Project"
3. Transportation expenses during the trial tsusho period
4. Transportation expenses when going to a facility that provides employment transition support to receive an assessment (employment assessment) for the use of the type B payment decision service
5. Transportation expenses for social security recipients to go to Psychiatry Day Care, Psychiatry Short Care, Psychiatry Night Care or Psychiatry Day Night Care.
6. If you are subsidized for transportation expenses from other than this project

⇒Procedures, system details, ideas, etc. are also summarized in each file in "Document 2 System Details" (at the bottom of the page).

<Procedure Flow>

Outpatient transportation expenses subsidy system download (file: 3,562KB)

Click here for the system usage manual (to another page).

About registration to the mailing list

Notifications related to this business will be sent on the mailing list.
Please register your e-mail address for the facility that makes the request.

Mailing List Registration and Change Form (Word: 21KB)

This is a pre-registration so that only facilities that perform billing work can use the tsusho transportation expenses system.
This registration is required only once for each facility.
To ensure security, the number of PCs that can use the system is limited to two.
At the time of facility registration, it is necessary to register the MAC address of the computer that uses the system.
Please fill in the following file and send it by e-mail.

・Submission file: Facility Registration Sheet (Excel: 46KB)
・Submission: kf-kotsuhi@city.yokohama.jp (to be in charge of transportation expenses at Yokohama City)
・Subject of E-mail: Please specify "Registration of the facility for subsidizing transportation expenses".

※The method of checking the MAC address required for registration is as follows.
How to check the MAC address of your computer (PDF: 1,042KB)
Software download exclusively for MAC address confirmation (File: 8KB)

In addition, when there is a change in the registered contents, it is necessary to change the facility information as appropriate. Change work can be done on the system for "TEL number", "FAX number", "email address", "facility manager name", and "account information". <System Usage Manual>

Other items cannot be done on the system, so please fill out the facility information change sheet and send it by e-mail.

・Submission file: Facility Information Change Sheet (Excel: 37KB)
・Submission: kf-kotsuhi@city.yokohama.jp (to be in charge of transportation expenses at Yokohama City)
・Subject of E-mail: Please specify "Change of facility information for tsusho transportation expenses".

Based on the contents of the facility registration application, after registering the facility in Yokohama City, the login ID and password for using the system will be mailed from Yokohama City to each facility.

About user who started tsusho, we grasp tsusho route information from user and have user submit power of attorney (seal) from user.
※If your main place of residence is different from Address in resident certificate, you must attach a document (such as a utility bill receipt) that confirms the actual residence status to the city when applying for the unit price determination and submit it to the city.

・Power of Attorney (Excel: 39KB)
※Please get seal at the beginning of the office and once every year.
※At the time of application for unit price, it is not necessary to send a letter of attorney to Yokohama City (a copy is mailed at the time of request).
※The original power of attorney should be kept at the facility (5 years).

・Tsusho route communication slip (word: 33KB)
※Please use it as necessary, such as distributing and filling out to tsusho.

・(If the main place of residence is different from Address in resident certificate) Certificate of residence (Excel: 12KB)
※Attach a document that allows you to confirm the actual status of residence (such as a utility bill receipt) and submit it when applying for unit price determination.

⇒Regarding the way of thinking about tsusho routes, etc. → Please also refer to "System Overview 3 Grants".

Based on the tsusho route information, apply for the subsidy unit price by the system by the 20th of the month following the start of the tsusho.

1. Based on the tsusho route information, apply for the subsidy unit price by the system by the 20th of the month following the month of the tsusho start month (postal application to Yokohama City is not required).
   ※For those who have started tsusho in March and September, the application deadline is April 10 and October 10, respectively. (Because it is necessary to enter the claim by April 20 and October 20.) ※Even if the unit price application and billing are not in time, you can apply for and claim the unit price retroactively for a certain period of time.
2. Print out the application information from the tsusho transportation cost system and check with the user to see if there is no error in the application details (personal information and tsusho route). If there is an error in the application details, correct the application on the system and reapply.
   ※The subsidy unit price is displayed in the printed application information, but please note that if there is an error in the application content, the unit price after examination and decision in Yokohama City may change the amount from the time of application.

※If your main place of residence is different from Address in resident certificate, please attach a document (Excel: 12KB) to confirm the actual residence status (such as a utility bill receipt) and submit it by mail.
(10, 6-50, Honmachi, Naka-ku, Yokohama, 231-0005, Japan
City of Yokohama, Health and Social Welfare Bureau Disability Independence Support Division Mobility Support Section

Yokohama City will review the unit price application information received by the 20th of each month at the end of the month, and the determined unit price will be displayed on the system at the beginning of the following month.
If there is an error in the application content, the unit price at the time of application and the determined unit price may differ, so please check with the system to see if there is any person whose application unit price and the determined unit price.
※If the user cannot be identified with the information submitted (the name, date of birth, Address, etc.), the application information may be returned.

For users whose application unit price and the determined unit price are different, print out the system screen and inform the user of the determined unit price.
※Users with the same application unit price and the determined unit price are checked with the user at the time of application, so there is no need to reconfirm after the decision.

If the disability situation or the main tsusho status changes, you will need to apply for a “unit price decision” (change application).

(Example)

1. When the person's notebook status changes (when a new notebook is acquired, when the grade of the notebook changes, or when the notebook is abolished, etc.)
2. When the main place of residence of the resident changes (for example, when moving)
3. When the main route changes (mainly when the transportation used changes, etc.)
4. When the main attendance status of the pick-up assistant has changed (e.g., when the pick-up assistant needs to be accompanied (unnecessary))

According to the following request schedule, we will create and print an invoice in the system, seal it, and mail it to Yokohama City.

Submission deadline

Documents to be submitted (mail)

・Documents to be submitted: Invoices and breakdowns
Copy of power of attorney (once every year (at the time of the first request to go to the office))
・Submission: 10, 6-50, Honmachi, Naka-ku, Yokohama, 231-0005, Japan
City of Yokohama, Health and Social Welfare Bureau Disability Independence Support Division Mobile Support Section

※If the submission deadline is a closed day, the next open agency date is the submission deadline (postmark valid).
※Requests that have passed the deadline due to circumstances can be claimed for one year (required "Reason for delay").
Please note that claims past one year will not be accepted.
→"4 About request after presentation deadline and grant return to city"

Enter the billing information (such as the number of visits for each user) in the tsusho transportation system and print the invoice. For each user and the total bill, the tsusho transportation expenses system automatically calculates.
The input is for the first half (for April 1 to September 30), October 1 to October 20, and the second half (for October 1-March 31), April. Please go from 1 to April 20.

Please seal the representative's seal on the printed invoice and mail it to Yokohama City with a power of attorney (copy). (Submit of attorney (copy) is submitted once a year (at the time of the first request to go to the office))
Mailing is valid for postmarks, and the first half (for April 1 to September 30) from October 1 to October 20, and for the second half (October 1 to March 31) Please go from April 1 to April 20. (* If the deadline for submission is a closed day, the next open agency date will be the submission deadline (postmark valid))

※We will review the invoice in Yokohama City and contact the facility if there is a leak in seal. In that case, the facility should resubmit the revised bill to Yokohama City as necessary.
※If the submission deadline has passed due to circumstances.
→To "4 About request after presentation deadline and subsidy return to city"

1. Transfer the amount stated on the invoice from Yokohama City to the account of each facility. In addition, it is possible to check the scheduled date of transfer to each account using the tsusho expenses system. (You will be able to confirm in mid-November for the first half and mid-May for the second half.)
2. Please hand the transportation expenses transferred from Yokohama City to each user and receive seal in the payment ledger, and prepare documents certifying receipt (a copy of bank transfer etc.) (preserved for 5 years)

Up to the final submission deadline in the table below, in addition to the normal billing documents, a request can be made by submitting a “Reason for Delay” stating the reason for the delay in submission in addition to the normal billing documents.

In addition, it is necessary to return subsidy to city when we cannot give transportation expenses to tsusho person by error of bill or circumstances.

●When there is a request that has passed the "normal submission deadline"
●When an error in the billing amount is discovered after the "normal submission deadline"
(Example)

・I misrepresentation of the number of times.
・Transportation expenses were paid by other systems.
・The travel expenses cannot be passed because the resident died. Etc.

Please prepare an additional invoice using the tsusho expenses system and mail it.
Also, if the deadline for submission has passed, please fill out the reason for delay and mail it together.

・Reason for Delay (word: 13KB)

Please attach the additional invoice (0 yen) created by the tsusho expenses subsidy system to the return report and mail it.

・Return report (word: 17KB)

※Please refer to disability independence support section by telephone for subsidy return [old system] for tsusho before September, 2016.

1 Facility Registration
・Facility Registration Sheet (Excel: 47KB)
→Software download exclusively for MAC address confirmation (File: 8KB)
・Facility Information Change Sheet (Excel: 37KB)

2 Unit Price Determination
・Power of Attorney (Excel: 39KB)
・Tsusho route communication slip (word: 33KB)
・Certificate of residence (Excel: 12KB)

3 Claims and grants that have passed the submission deadline
・Reason for Delay (word: 13KB)
・Return report (word: 17KB)

4 Mailing List
・Mailing List Registration and Change Form (Word: 22KB)

One-way transportation cost subsidy system
・Outpatient transportation expenses subsidy system (file: 3,562KB)
・Out-of-pocket expenses subsidy system manual [to another page]

1 System Overview
・System Outline Flyer (PDF: 797KB)
・Flyer for tsusho (PDF: 653KB) ・ [DOC format 106KB] (word: 149KB)
・Flyer for tsusho (Easy Japanese version) (PDF: 604KB) ・ [DOC format 139KB] (word: 149KB)

2 System details [System details, procedure flow, way of thinking, etc.]
・System contents, revision contents, etc. (H28.8 system revision briefing session related materials) (PDF: 1,283KB)
・System Q & A (H28.8 system revision briefing session related materials) (PDF: 207KB)
・Main way of route and route (PDF: 332KB)

3 Outlines
・Yokohama-shi facilities for the disabled, etc. Passenger expenses subsidy summary (PDF: 398KB)

4 Others
・Yokohama-shi facilities for persons with disabilities, etc. About request preparation for the latter half of 2023 (notification) (PDF: 161KB)
・Check sheet before submitting billing documents (PDF: 1,419KB)