[Question Deadline] [Open call for proposals] Outsourcing of planning, operation, and promotion of initiatives (software) to connect the region in the creative illumination business in FY2024 (* This is a project recruited by the Creative Light Yokohama Executive Committee.)

Scheduled to be published in the future

Composition of Approposal Participants (hereinafter referred to as “participants”)

(a) Participants shall be a single corporation or a joint venture consisting of multiple corporations and organizations.

In addition, when applying for a joint venture, the representative corporation and other joint corporations / organizations will be determined, and the representative corporation will perform the participation procedure.

(b) The same participant cannot make multiple proposals.

(c) You can't be a member of multiple consortiums.

(e) After submitting the application form for participation, the members of the joint venture cannot be changed or added in principle.

(A) Requirements for participants

　Those who qualify for participation are those who meet all of the following requirements (a) to (c).

　In addition, in the case of joint proposals by multiple businesses, it is acceptable if one or more members meet all of the following requirements (a) to (c) is included.

(a) In Reiwa 5/6 Yokohama-shi general competitive bidding qualified person list (articles, consignment, etc.), "location classification" must be registered as "city" and scale division is registered in "small and medium enterprises".

(b) In the list of (a), "323: Advertisement" must be registered in the "Registered Event".

(c) Have a track record of public relations promotion for events that have attracted more than 100,000 visitors in the past 5 years.

C. Restrictions on Participants

　Anyone who falls under any of the following cannot be a participant. In the case of a joint venture, it cannot be included in the constituent organization.

(a) Delinquent taxes such as corporate tax, corporate municipal tax, consumption tax, and local consumption tax.

(b) Rehabilitation and rehabilitation proceedings pursuant to the Corporate Rehabilitation Act and the Civil Rehabilitation Act.

(c) Gangsters (refer to gangs prescribed in Article 2, item 2 of the Act on Prevention of Unjust Acts by Gangsters (1991 Law No. 77)) or gangster management controlling corporations (Yokohama City Gangster Exclusion Ordinance (2011 Yokohama City Ordinance No. 51) Refers to gang management control corporations prescribed in Article 2, Item 5.)

(e) Recommendation Recommendation from the the Labor Standards Inspection Office within two years (if any, if so, the Company has not reported to the Labor Standards Inspection Office about the implementation of necessary measures).

In principle, the evaluation committee will give presentations and hearings on the proposals.
（１） Date and time of implementation

Wednesday, May 22, 2024 or Thursday, May 23, 2024 (planned)

（２） Implementation site

Yokohama City Hall Conference Room (10, 6-50, Honmachi, Naka-ku, Yokohama)

（３） Attendees

3 people or less.

（４） Others

• Details such as the venue and meeting time will be announced separately.
• If you are unable to participate in the presentation or interview, you will be disqualified.
• For each proposer, the presentation time will be 10 minutes and a question-and-answer session will be 20 minutes, for a total of 30 minutes. In addition, presentation should be carried out using only proposals (paper medium). (Details will be announced separately.)

※Application for participation has been closed (4:00 pm on April 9, 2024).

• Application Form for Participation (Form 1-1)
  (In the case of joint proposal, Form 1-2)
• Pledge (Form 2)
  (In the case of joint proposals, one copy of each participating corporation or organization)　※If any false is found in the pledge, you will lose your eligibility.

• Set of style download (word: 62KB)

Creative Light Yokohama Executive Committee (window: Yokohama City Lively Sports and Culture Bureau Lively Creation Strategy Division)

In charge: Tomita, Yajima

E-mail： nw-light@city.yokohama.jp

〒231-0005, 6-50, Honmachi, Naka-ku, Yokohama, Japan, 28th floor

Phone: 045-671-4041

※Application for participation has been closed (4:00 pm on April 9, 2024).

Tuesday, April 9, 2024, 4:00 pm (must arrive)

（１） Business Overview (PDF: 529KB)

（２） Implementation Guidelines for Identification of Contract Candidates (PDF: 136KB)

（３） Proposal schedule (PDF: 65KB)

（４） Procedure for Proposals (PDF: 316KB)

（５） Business explanatory materials (PDF: 300KB)

（６） Supplementary explanation materials (PDF: 581KB)

（７） Proposal Evaluation Criteria (PDF: 390KB)

（８） [Reference] FY2023 Public Relations Results (PDF: 2,997KB)

• Submitted documents style set (word: 62KB)
  • Application Form for Participation (Single Proposal) (Form 1-1)
  • Application Form for Participation (Joint Proposal) (Form 1-2)
  • Pledge (Form 2)
  • Questionnaire (Form 3)
  • A set of proposal documents (Forms 4 to 8)
  • Notification of decline (Form 9)

※Question acceptance has been closed (4:00 pm on April 23, 2024).
※I didn't have any questions.

We will confirm the eligibility of the applicant, and we will send you a notification of eligibility confirmation by e-mail regardless of eligibility. If you are able to confirm that you are eligible for participation, you will be notified of your registration number and a proposal-related document submission request form.

A. Notification shipping date

Tuesday, April 16, 2024 (planned)

B. Others

Applicants who have been notified that their proposal qualification has not been confirmed can request written in writing to explain why the proposal was not confirmed. Please note that the document will be counted from the day following the day on which the Creative Light Yokohama Executive Committee (hereinafter referred to as the “Executive Committee”) sent out the notice, and will be submitted by 4:00 pm, 5 days after excluding Saturdays and holidays. Please submit to the submission address.

The Executive Committee will respond in writing to those who have requested explanations within 5 days excluding Saturdays and holidays, starting from the day following the date of receipt of the above document.

（１） Regarding the proposal, please fill in the proposal for the following items in the prescribed form (Forms 4 to 8).

A. Proposal cover (Form 4)

B. Outline of participants (Form 5)

C. Business Implementation System (Form 6)

D. Business Performance (Form 7)

(E) Business Implementation Policy (Form 8)

（２） The size of the paper must be A4 size vertical. However, for Form 8, A4 size horizontal is also acceptable.

（３） Please pay attention to the following points when preparing the proposal.

Oh, for fair evaluation, evaluation committee lowers proposal company name and performs evaluation. For Form 8, do not list "proposal company name" and "expression that can estimate the name of the proposed company".

B. The proposal should be briefly described in a concise manner.

(C) Image diagrams, illustrations, etc. can be used to complement documents.

D) Characters should be at least 10 points in principle, except for notes.

E Multicolor printing is acceptable, but please consider the ease of viewing.

F. Please prepare according to the notes described in each form. In addition, please be within the number of sheets described in the notes of each style.

（１） Documents to be submitted

A. Proposal (Forms 4-5)

(a) 11 copies of paper media

(b) One set of data (Word file created in the proposal form, PDF file for other documents)

(B) Documents related to “Work-Life Balance, Employment of Persons with Disabilities, and Health Management” in the proposal evaluation criteria (only if applicable)

※For details on the submitted documents, please refer to the "Proposal Preparation Guidelines".

（２） Submission deadline

Friday, May 10, 2024 at 4:00 pm (must arrive)

※If you bring it, from 9 am to 12 am and 1 pm to 5 pm each day

（３） Submission address

Creative Light Yokohama Executive Committee (window: Yokohama City Lively Sports and Culture Bureau Lively Creation Strategy Division)

In charge: Tomita, Yajima

〒231-0005, 6-50, Honmachi, Naka-ku, Yokohama, Japan, 28th floor

Email address: nw-light@city.yokohama.jp

（４） Submission method

A. Proposals (paper medium), "Efforts on Work-Life Balance, Employment of Persons with Disabilities, Health Management"

Mail (registered mail, Yu-Pack, etc.) or bring your own

※Be sure to write in red on the packaging surface as "consignment of planning, operation, and promotion of initiatives (software) to connect the region in the 2024 Creative Illumination Business".

B. Proposals (Data)

E-mail

※The data size attached to the e-mail should be 5MB or less per copy. If it exceeds 5MB, please divide it into multiple copies and send.

（５） Others

We do not accept documents that are not related to this proposal except documents specified in the prescribed format and proposal-related documents submission request form.

https://www.creative-light-yokohama.jp (external site)

Same as the Ordering Section