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7-(7) Information Disclosure of Corporate Information

Last update date June 9, 2021

A. Information Disclosure of NPO corporations

The NPO corporation shall prepare a business report, etc. within the first three months of each business year, regardless of whether or not the results of the previous fiscal year, and until the last day of the fiscal year including the day five years have passed (※ Business reports for the fiscal year started by March 31, 2017, until the last day of the following business year). In addition, a list of officers and the articles of incorporation (copy of the articles of incorporation, certification notice, and a copy of the certificate of entry) must be kept at all registered offices.
In addition, NPO corporations must have these documents viewed when requested by their employees or other interested parties to view them, unless there is a justifiable reason. Certified (exceptional accreditation) NPO corporations and designated NPO corporations are not limited to their employees and other interested parties, and must be viewed when requested for inspection, unless there is a justifiable reason. Hmm. Due to the enforcement of the revised NPO Law and related ordinances on June 9, 2021, some documents can be excluded from the individual's Address and residences.

 ※Documents submitted to Yokohama City will be viewed (or copied) at Yokohama City (Yokohama City Citizen Collaboration Promotion Center), except for individual Address and residences.

※Of these documents submitted to Yokohama City, the business report, property inventory, balance sheet, and activity statement will be released on the Cabinet Office NPO website. (When submitting, please make sure that it contains information such as bank account numbers or personal Phone number are included.)  

Cabinet Office NPO website (outside site)

Documents to be viewed
NumberDocument nameViewing at NPO offices (period)Viewing (period) in Yokohama City
1Business Report for the previous fiscal yearUntil the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)Those submitted in the past five years. (Note 2)
2Statement of Activities for the previous fiscal yearUntil the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)Those submitted in the past five years. (Note 2)
3Balance Sheets for the previous fiscal yearUntil the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)Those submitted in the past five years. (Note 2)
4Inventories for the previous fiscal yearUntil the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)Those submitted in the past five years. (Note 2)
5

List of annual officers (listing the names and addresses or residences of all officers who were officers in the previous fiscal year and whether or not compensation was paid in the previous fiscal year)

Until the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)Those submitted in the past five years. (Note 2)
6

A list of 10 or more employees as of the last day of the previous fiscal year

Until the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)Those submitted in the past five years. (Note 2)
7List of OfficersLatestLatest
8Articles of IncorporationLatestLatest
9Copy of certificateLatestLatest
10Copy of registration certificateLatestLatest

(Note 1) For documents relating to the fiscal year commenced by March 31, 2017, until the end of the following fiscal year.
(Note 2) Documents related to the fiscal year beginning by March 31, 2017 have been submitted in the past three years.

I. Certified (Special certification) Information Disclosure of NPO corporations

An accredited (exceptional certification) NPO must keep the following documents at all registered offices when they receive certification or exceptional certification. Except for some documents, these documents must be viewed at all registered offices unless there is a good reason. (Parts related to individual Address and residences can be excluded.)
※Documents submitted to Yokohama City will be viewed (or copied) at Yokohama City (Yokohama City Citizen Collaboration Promotion Center), except for individual Address and residences.

Certified (exceptional certification) Documents to be submitted and viewed by NPO corporations
NumberDocuments to be submittedTarget (period) to be kept at the office and inspectedViewing (period) in Yokohama City
1

Documents explaining that it conforms to the certification standards for certification attached to the application for certification, etc., and documents explaining that it does not fall under the grounds for disqualification

  • Tables 1 to 8 of accreditation criteria, etc. and checklists for disqualification.

5 years from the date of certification. In the case of a specially certified NPO corporation, 3 years.

During the validity period of the certification. In the case of a specially certified NPO corporation, during the validity period of the special certification.

2Documents describing the details of the specific business to which the donation attached to the application form for certification etc.

5 years from the date of certification. In the case of a specially certified NPO corporation, 3 years.

During the validity period of the certification. In the case of a specially certified NPO corporation, during the validity period of the special certification.

3List of donors for the previous fiscal year

5 years from the date of creation. In the case of a specially certified NPO corporation, 3 years. (Only for preparation, it is not necessary to have access to it.)

None
4Provision for directors' remuneration or employee salary for the previous fiscal year

Until the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)

Those submitted in the past five years. (Note 2)

5

Details of income for the previous fiscal year

  • Documents describing statements by source of revenue, details of borrowings, and other matters related to funds
  • Documents describing fees, conditions and other matters related to the transfer of assets, etc.
  • Documents describing business partners, transaction amounts and other matters relating to the following transactions

I. Transactions that generate revenue and expenses-expenses transactions are listed in the first to fifth order, respectively, in the case where the highest transaction value is ranked first to fifth, respectively.
B. Transactions with Executive Officers

  • Donor (an officer of the accredited NPO corporation, spouse of an officer or a relative within the third degree, or a person who has a special relationship with the officer, and the total amount of donations to the certified NPO corporation, etc. in the previous fiscal year is 200,000 Documents stating the name of the donation and the date of receipt
  • Remuneration or Salary for Officers

I. Remuneration or Salary Payments to Officers, etc. (excluding portions related to b)

B. Matters concerning the total number of employees who have earned salaries and the total amount of salary for such staff

  • Amount of donations spent, their counterparts and date of expenditure
  • Documents describing the amount and use of money when remittances or taking out money overseas, and the date of implementation

Until the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)

Those submitted in the past five years. (Note 2)

6

Documents prepared every fiscal year that explain that they conform to the certification (exceptional certification) standards and that they do not fall under any of the reasons for disqualification

  • Tables 3, Table 4 (first leaf), Table 5, Table 7 and checklists for disqualification criteria.

Until the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)

Those submitted in the past five years. (Note 2)

7

Business report, etc. for the previous fiscal year

  • Business report, activity statement, balance sheet, property inventory, annual director list, list of ten or more employees as of the last day of the previous fiscal year

Until the last day of the fiscal year, including the date five years have passed since the date of creation. (Note 1)

Those submitted in the past five years. (Note 2)

8

Documents describing the results of grants

Until the last day of the fiscal year, including the date five years have passed since the date of creation. In the case of a specially certified NPO, until the expiration date of the special certification validity period. (Note 3)

Those submitted in the past five years. (Note 4)

9List of OfficersLatestLatest
10Articles of IncorporationLatestLatest
11A copy of the Certification NoticeLatestLatest
12Copy of registration certificateLatestLatest

(Note 1) For documents relating to the fiscal year commenced by March 31, 2017, until the end of the following fiscal year.
(Note 2) Documents related to the fiscal year beginning by March 31, 2017 have been submitted in the past three years.
(Note 3) For documents pertaining to the subsidy made by March 31, 2017, until the last day of the fiscal year, including the date three years have passed since the date of preparation. (In the case of a specially certified NPO, until the expiration date of the validity period of the exceptional certification.)
(Note 4) Documents pertaining to the subsidy made by March 31, 2017 have been submitted in the past three years.

C. Information disclosure of designated NPO corporations

Designated NPO corporations must keep the following documents in the main office and the subordinate office in the city, and have them view these documents unless there is a justifiable reason. (Parts related to individual Address and residences can be excluded.)

※Documents submitted to Yokohama City will be viewed (or copied) at Yokohama City (Yokohama City Citizen Collaboration Promotion Center), except for individual Address and residences.

Documents to be submitted and viewed by designated NPO corporations
NumberDocuments to be submitted

Targets to be kept at the office and inspected
(period)

Viewing in Yokohama City
(period)

1

Documents attached to the designated application form, explaining that it conforms to the specified criteria and documents explaining that it does not fall under the grounds for disqualification

  • Tables 1 to 8 of designated criteria checklists and disqualification reasons checklist

5 years from the date on which the designation becomes effective

Submissions submitted over the past five years (Note 2)

2

Documents attached to the designated application form and describing the details of the project to be allocated to the designated application form

5 years from the date on which the designation becomes effective

Submissions submitted over the past five years (Note 2)

3

Provision for directors' remuneration or employee salary for the previous fiscal year

Until the last day of the fiscal year, including the date five years have passed since the date of preparation (Note 1)

Submissions submitted over the past five years (Note 2)

4

Details of income for the previous fiscal year

  • Documents describing statements by source of revenue, details of borrowings, and other matters related to funds
  • Documents describing fees, conditions and other matters related to the transfer of assets, etc.
  • Documents describing business partners, transaction amounts and other matters relating to the following transactions

I. Transactions that generate revenue and expenses-expenses transactions are listed in the first to fifth order, respectively, in the case where the highest transaction value is ranked first to fifth, respectively.
B. Transactions with Executive Officers

  • Donor (an officer of the designated NPO corporation, spouse of an officer, a relative within the third degree, or a person who has a special relationship with the officer, and the total donation to the designated NPO in the previous fiscal year is 200,000 yen Documents stating the name of the donation and the date of receipt
  • Remuneration or Salary for Officers

I. Remuneration or Salary Payments to Officers, etc. (excluding portions related to b)

B. Matters concerning the total number of employees who have earned salaries and the total amount of salary for such staff

  • Amount of donations spent, their counterparts and date of expenditure
  • Documents describing the amount and use of money when remittances or taking out money overseas, and the date of implementation

Until the last day of the fiscal year, including the date five years have passed since the date of preparation (Note 1)

Submissions submitted over the past five years (Note 2)

5

Documents prepared every fiscal year that explains that it conforms to the designated standards and that it does not fall under any of the reasons for disqualification

  • Designated criteria checklist Tables 3, Table 4 (Appendix 1 and Appendix 2 are not required), Table 5, Table 7, and Disqualification Reason Checklist

Until the last day of the fiscal year, including the date five years have passed since the date of preparation (Note 1)

Submissions submitted over the past five years (Note 2)

6

Business report, etc. for the previous fiscal year

  • Business report, activity statement, balance sheet, property inventory, annual director list, list of ten or more employees as of the last day of the previous fiscal year

Until the last day of the fiscal year, including the date five years have passed since the date of preparation (Note 1)

Submissions submitted over the past five years (Note 2)

7

Documents explaining that it conforms to the designated standards to be submitted to Yokohama City when making a change in the area where specific non-profit activities are performed in the city.

  • Designated standard check table Tables 1 and 2

5 years from the date of creation

Submissions submitted over the past five years (Note 2)

8

Documents describing the results of the grant

Until the last day of the fiscal year, including the date five years have elapsed since the date of preparation (Note 3)Submissions submitted over the past five years (Note 4)
9List of OfficersLatestLatest
10Articles of IncorporationLatestLatest
11A copy of the Certification NoticeLatestLatest
12Copy of registration certificateLatestLatest

(Note 1) For documents relating to the fiscal year commenced by March 31, 2017, until the end of the following fiscal year.
(Note 2) Documents related to the fiscal year beginning by March 31, 2017 have been submitted in the past three years.
(Note 3) For documents pertaining to the subsidy made by March 31, 2017, until the last day of the fiscal year, including the date three years have passed since the date of preparation.
(Note 4) Documents pertaining to the subsidy made by March 31, 2017 have been submitted in the past three years.

For inquiries to this page

Civic Affairs Bureau Community Support Department Citizen Collaboration Promotion Section

Phone: 045-671-4737

Phone: 045-671-4737

Fax: 045-223-2032

Email address: sh-npo@city.yokohama.jp

Return to the previous page

Page ID: 632-955-119

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