What is a request for disclosure of administrative documents?

Anyone can request disclosure.

• Mayor
• Chair
• Public enterprise manager
• Fire chief
• Board of Education
• Election Commission
• Human Resources Committee
• Audit & Supervisory Committee
• Agriculture Committee
• Fixed Asset Valuation Review Committee
• Yokohama City University, Japan

※Please refer to this "List of billing implementing agencies (PDF: 164KB)" when filling in the name of the executing agency of the billing party.

Administrative documents held by the executing agency are targeted and include electromagnetic records as used systematically by the staff of the executing agency.

Please use the "Yokohama City Administrative Document Catalog Search System" when filling in the request contents. In addition, multiple executing agencies publish document catalog information, but each executing agency manages the documents.
※It is possible to make a request for disclosure of information not listed in the above system.

The following documents that are available in other ways are not eligible.

• Documents that are disclosed in the same manner in accordance with other laws and regulations.
• Books for sale, gazettes, newspapers, etc.
• Materials stored in libraries, museums, civic information centers, etc.

Even the target document may be available without requiring a claim.

• When making a request, it is recommended that you contact the competent section of the target document or the Citizen Information Division.

There are three types of requests for disclosure.
In addition, verbal, telephone, fax, or e-mail requests are not possible.

Fill out the prescribed invoice (PDF: 82KB) with your name, Address, name of administrative document, etc., and submit it to the information disclosure reception desk (Citizen Information Center or each ward office Public Relations Section). (Invoices are also available at each information disclosure reception desk.)

Please fill in the prescribed invoice (PDF: 82KB) with your name, Address, name of administrative document, etc., and mail it.
For the destination, please see the information page of the information disclosure reception desk.

Person who is registered as user to Yokohama-shi electronic application, report system can request disclosure by electronic application.
●Regarding municipal universities, we do not currently make disclosure requests using the Yokohama City Electronic Application and Notification System.

From the following URL, you can make a request using the Yokohama City Electronic Application and Notification System.
Request for disclosure of administrative documents | Yokohama City Electronic Application and Notification System (yokohama.lg.jp) (outside site)
※For details on requests for disclosure of retained personal information, please refer to the page on request for disclosure of retained personal information.

The executing agency will decide whether to disclose the requested administrative document within 10 days from the date of the request, and notify the contents. (If there are administrative difficulties or other justifiable reasons, the decision period may be extended.)

In addition, the date and place of the disclosure will be notified in writing after coordination with the claimant.

※We do not disclose information by facsimiles.

In principle, administrative documents will be disclosed. However, we may not disclose the following information, such as information that identifies a specific individual.

• Information about an individual that identifies a specific individual
• Information about a corporation that may harm the legitimate interests of the corporation
• Information on deliberations, examinations, or consultations that may unduly impair the neutrality of decision-making or unfairly cause confusion or disadvantage to citizens
• Information that may interfere with proper execution such as office work in the city

Reading and viewing administrative documents is free of charge. If you request a copy, you will be charged a fee.

Click here for a list of fees required to make a copy (PDF: 145KB)
In addition, when disclosing by mail, a postage is required separately from the above list.

If you are dissatisfied with the decision, such as when the requested administrative document is not disclosed, you can make a request for examination based on the Administrative Appeals Law.

In this case, the executing agency will consult the Yokohama City Information Disclosure and Personal Information Protection Examination Committee, respect the report, and make decisions on the request for examination.