What is a request for disclosure of administrative documents?

Anyone can request disclosure.

• Mayor
• Chair
• Public enterprise manager
• Fire Chief
• Board of Education
• Election Commission
• Personnel Committee
• Audit Committee Members
• Agriculture Committee
• Fixed Asset Valuation Review Committee
• Public university corporation Yokohama City University

※Please refer to this "List of Requesting Executing Agencys (PDF: 126KB)" when entering the name of the executing agency of the billing destination.

Administrative documents held by the executing agency are used systematically by the staff of the executing agency, and include electromagnetic records.

Please utilize "Yokohama-shi administrative document catalog search system" when filling in request contents. In addition, multiple executing agencies publish document catalog information, but manage documents for each executing agency.
※It is also possible to request disclosure of information not listed in the above system.

The following documents available in other ways are not eligible.

• Documents that have been disclosed in the same manner in accordance with other laws and regulations
• Books for sale, bulletins, newspapers, etc.
• Materials stored at libraries, museums, citizen information centers, etc.

Even if it is a target document, it may be available without taking the billing procedure.

• In the case of request, we recommend that you refer to jurisdiction section of target document or citizen information section.

There are three types of requests for disclosure:
In addition, requests by verbal, telephone, fax, or e-mail are not possible.
Please refer to the pages of various forms (disclosure requests for administrative documents, etc.) for the form of disclosure request.

Please fill in your name, Address, name of administrative document, etc., and submit it to the Information Disclosure Reception Desk (Citizen Information Center or each ward office Public Relations Section). (Invoices are also available at each information disclosure reception desk.)

Please fill in your name, Address and the name of the administrative document and mail it.
After receiving at the Citizen Information Division, a duplicate of the invoice will be sent to Address in the claimant column on the invoice.
In addition, please see page of guidance of information disclosure reception desk for destination.

[Notice of Maintenance]
In the following schedule, we will maintain the Yokohama City Electronic Application and Notification System.
Please note that this system will not be available during the maintenance period.
Thursday, November 21, 2024 2:00 am to 6:00 am
Friday, November 22, 2024 1:00 am to 6:00 am

Person who is registered as user in Yokohama-shi electronic application, report system can request disclosure by electronic application.
●Regarding municipal universities, we do not currently request disclosure using the Yokohama City Electronic Application and Notification System.

From the following URL, you can make a request using the Yokohama City Electronic Application and Notification System.
Request for Disclosure of Administrative Documents | Yokohama-shi electronic application, report system (yokohama.lg.jp) (outside site)
※For information on requests for disclosure of retained personal information, see the page on requests for disclosure of retained personal information.

The executing agency will decide whether to disclose the requested administrative document within 10 open days from the date of request and notify the contents. (If there are administrative difficulties or other justifiable reasons, the decision period may be extended.)

In addition, the date and time and place of disclosure will be notified in writing after coordinating with the claimant.

※We do not disclose information by facsimile.

Administrative documents will be disclosed in principle. However, the following information, such as information that identifies a specific individual, may not be disclosed.

• Information about an individual that can identify a specific individual
• Information about a corporation that may harm the legitimate interests of the corporation.
• Information related to deliberations, examinations, or consultations that may unfairly impair the neutrality of decision-making or unfairly cause confusion or disadvantage to citizens.
• Information that may interfere with the proper execution of office work in the city

Viewing and viewing administrative documents is free of charge. If you request a copy, you will be charged a fee.

Click here for a list of fees required for making copies (PDF: 145KB)
In addition, when disclosing by mail, postage is required separately from the above list.

If you are dissatisfied with the decision, such as when the requested administrative document is not disclosed, you can request an examination based on the Administrative Appeals Law.

In this case, the executing agency will consult the Yokohama City Information Disclosure / Personal Information Protection Examination Committee, respect the report, and make decisions on requests for examination.