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When disclosure decision includes dissatisfaction (query)

Last update date June 4, 2020

This page explains query for decision that conduct organization of Yokohama-shi performed for request for disclosure or request of administrative document for person disclosure of personal information. Please refer to the department in charge which you disposed of concerned for query for disposal except disclosure decision.

About correspondence of query for disclosure decision of interval where emergency declaration announces

About query for disclosure decision that was carried out while emergency declaration is announced, please note that you may need time before you perform questions from query.

Query is possible for disclosure decision within three months at time with dissatisfaction

About request for disclosure or request of administrative document for person disclosure of personal information, we can do query for conduct engine based on Administrative Appeal Law for disclosure decision that conduct organization of Yokohama-shi performed at time with dissatisfaction.

We perform query to conduct engine which performed disclosure decision within three months from the next day on day (day when decision notification for request for = disclosure was sent) when we knew that there was original disposal such as disclosure decision.

We perform decision for query after conduct organization which received query consulting to Yokohama-shi information disclosure, personal information protection examination committee, and having received report from examination committee. But case that judged when there was all disclosure (all correction, all suspension) in the conduct organization when in the first place query is non-legitimate, give a decision without consulting.

About other means (administrative litigation)
Based on Administrative Case Litigation Law, Yokohama District Court can bring up suit within six months from day when we knew that there was original disposal such as disclosure decision.

■ Flow of query to affect disclosure decision

Examination with submission - conduct engine of 1 examination bill

Flow chart 1 of query

At first, conduct organization which received query does format examination of examination bill.

When conduct organization judged that there is all disclosure after having examined contents of claim of examination claimant, about query that format is legitimate, they do decision to admit query.

When we thought that you should still maintain non-disclosure, some disclosure even if you examine claim of examination claimant, conduct engine consults in Yokohama-shi information disclosure, personal information protection examination committee and will give a decision after having received report.

About period before performing questions from this query, we are almost doing in Motoichi with less than 30 days (target documents are huge and say with less than 90 days when there are special circumstances such as cases to need time for investigation, examination.) .


Survey by 2 question - examination committees deliberation - report

Flow chart 2 of query

Conduct organization that we consulted attaches explanation book of conduct organization for examination claimant and notifies of having consulted and demands submission of argument book.

Examination claimant can submit statement of position to examination committee unless we can submit argument book to conduct organization and can do proposal of word of mouth opinion statement for examination committee in addition. There is proposal from examination claimant, and oral opinion statement is carried out when we judge examination committee to be necessary. In addition, the deliberation of examination committee is carried all out including statement behind closed doors.

Examination committee reports for conduct organization after actually inspecting document for request, and having performed the necessary investigation deliberation whether original disposal is proper. Reproduction of report is sent to examination claimant as reference.


Decision by conduct organization in response to 3 reports

Flow chart 3 of query

Conduct organization performs admission, some admission or decision to dismiss by query in deference to report and sends decision book certified copy to examination claimant.

About period before giving a decision from report, we are almost doing in Motoichi with less than 30 days (target documents are huge and say with less than 60 days when there are special circumstances such as cases that it is necessary to perform non-disclosure and our tehameo of information that you should do specifically.) .


■ How to make examination bills affecting disclosure decision

The items mentioned (Administrative Appeal Law Article 19, Administrative Appeal Law enforcement order Article 4 Paragraph 2)

  • The date of query
  • Name and address of examination claimant or whereabouts
    • When you make query by proxy/agent (legal representative, any proxy/agent), please list name and address of proxy/agent in addition to this.
    • When we make query under the name of corporations, it becomes job title, names and addresses such as representatives.
  • Seal of examination claimant
    • When we make query by proxy/agent, it becomes seal of proxy/agent. (seal of examination claimant is unnecessary for this case, examination bill, but attachment of documents proving the power of attorney is necessary.)
    • When we make query under the name of corporations, it becomes seals such as representatives.
  • Disposal to affect query
  • The date when we knew that there was disposal to affect query
  • Purpose of query and reason
  • Having instruction or not by conduct organization and the contents

Attached documents (Administrative Appeal Law enforcement order Article 4 Paragraph 3)

  • Documents which prove - power of attorney when we make query by proxy/agent
    • Of mention that legal representation relations understand by certified copies of family register in the case of legal representative there is
    • In the case of any proxy/agent, it is proxy from the person
  • Documents which prove qualifications such as - representatives when corporations have query
    • In the case of corporation certified copies of corporation register
    • In the case of corporation, foundation which does not have juridical person terms and the general meeting minutes with record that elected representative

Any attached documents

If there are any materials reinforcing claim of examination claimant, you can attach freely.

■ Model of examination bill

We download and are available. Changes of layout are freedom, but please be careful about the items mentioned not to make any leak.


■ Submission of examination bill affecting disclosure decision

Examination bill affecting disclosure decision, please submit one of them to mail or window.
※ From the viewpoint of prevention of new coronavirus infection spread, please avoid query by the next agency as much as possible. Thank you for your cooperation for query by mail.

When you submit by mail, please send to department in charge which had disclosure of being decided.

When you submit to window, please submit to any of the following window.

  • Citizen's information center (we can accept immediately when we submit here if possible.) on the third floor of the city hall
  • Public Relations Section of each ward office

※ As you do not return submitted documents, reserve prepares by yourself when needed, and bring. In addition, I hand only one piece of brain paper of submitted documents as reserve at window.
※ Hours is from 8:45 a.m. to 5:00 p.m. of from Monday to Friday (excluded for national holiday, New Year holidays).

■ Reference-related laws and ordinances

Adobe Acrobat Reader DC (old Adobe Reader) is necessary to open file of Portable Document Format.
Person who does not have can download free of charge from Adobe company.
Get Adobe Acrobat Reader DCTo downloading of Adobe Acrobat Reader DC

Inquiry to this page

Civic Affairs Bureau citizen information room citizen Information Systems Section

Telephone: 045-671-3859

Telephone: 045-671-3859

Fax: 045-664-7201

E-Mail address [email protected]

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Page ID: 746-004-755

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