When there is dissatisfaction with the disclosure decision, etc. (Request for examination)

This page includes the executing agency of Yokohama City (including the chairman of the Yokohama City Council Personal Information Protection Ordinance). The same applies below. ) Is explaining the request for examination of decisions made in response to requests for disclosure of administrative documents and requests for disclosure of retained personal information. For requests for examination of dispositions other than disclosure decisions, etc., please contact the section in charge of the disposition.

If you are dissatisfied with the disclosure decision made by the executing agency of Yokohama City regarding a request for disclosure of administrative documents or a request for disclosure of retained personal information, submit a request for examination to the executing agency based on the Administrative Appeals Law. can do.

The request for examination shall be made within three months from the day following the day when the disclosure decision was made (= the date on which the decision letter for the disclosure request, etc. was sent). To the institution.

The executing agency that has received the request for examination consults with the Yokohama City Information Disclosure / Personal Information Protection Examination Committee, receives a report from the examination committee, and makes a decision on the request for examination. However, if the executing agency determines that all disclosure (correction / suspension of use) can be made, or if the request for examination is illegal in the first place, the decision will be made without consultation.

Other Measures (Administrative Litigation)
Based on the Administrative Case Litigation Law, a lawsuit may be filed with the Yokohama District Court within six months from the date on which a disclosure decision has been made.

The executing agency that has received the request for examination will first examine the form of the examination request.

Regarding a request for examination in a legal format, the executing agency will examine the contents of the requester's claim and, when it is determined that all disclosure can be made, make a decision to approve the request for examination.

Even if you consider the claim of the requester for examination, if you think that non-disclosure or partial disclosure should be maintained, the executing agency consults the Yokohama City Information Disclosure / Personal Information Protection Examination Committee and receives a report. You will make a decision after that.

About period from this examination request to consultation, it is generally within 30 days in Motoichi (90 days when there are special circumstances such as when there are a large number of target documents and it takes time for investigation and examination. Within days.) 。

The executing agency that consulted will notify the requester of the examination, along with the statement of the executing agency, that the consultation has been made, and request the submission of a counter-argument.

In addition to being able to submit a counter-argument to the executing agency, the requester may submit a claim to the Board, and at the same time, submit an oral statement to the Board. An oral statement will be made when requested by the applicant for examination. However, it will not be implemented if the examination committee deems it unnecessary. In addition, all deliberations of the examination committee, including statements, will be conducted privately.

The Examining Committee will actually identify the documents to be claimed, conduct necessary investigations and deliberations, and then report to the executing agency whether the original disposal is appropriate. A copy of the report will also be sent to the requester for reference.

The Executing Agency respects the report and makes a decision, and sends a copy of the decision to the requester for examination.

About period from report to decision, it is generally within 30 days in Motoichi (when there are a large number of target documents and it is necessary to apply information that should not be disclosed individually and specifically. If there are special circumstances, it will be within 60 days.) 。

• Date of request for examination
• Name and address or residence of the requester
  • If you request a review by proxy/agent (legal representative, voluntary proxy/agent), please include your name and address of proxy/agent.
  • When requesting examination under the name of a corporation, etc., it will be the job title, name and address of the representative etc.
• Disposal pertaining to the request for examination
• Date when we learned that there was a disposition pertaining to the request for examination
• Purpose and reason for the request for examination
• Whether or not there is teaching by the executing agency and its contents

• When requesting an examination by proxy/agent - Documents certifying the right of representation
  • In the case of legal representative, a copy of the family register, etc., which shows the legal relationship.
  • In the case of a voluntary proxy/agent, a power of attorney from the principal
• When a corporation requests examination-Documents certifying the qualifications of a representative, etc.
  • In the case of a corporation, a copy of the corporate register, etc.
  • In the case of an association or foundation that does not have a legal personality, the rules and the minutes of the general meeting with a record of appointing a representative, etc.

If you have any materials that reinforce the requester's claim, you can submit them freely.

You can download and use it. You are free to change the allocation, but please be careful not to omit the items described.

• Examination Request Form for Word (Word: 13KB)
• Examination Invoice Model PDF (PDF: 45KB)
• Reference Example (PDF: 82KB)
• For corporate examination request Hinagata Word (word: 14KB)
• Corporate examination request template PDF (PDF: 54KB)
• proxy/agent Power of Attorney for Hinagata Word (Word: 13KB)
• proxy/agent Power of Attorney Hinagata PDF (PDF: 41KB)

Please submit one request for examination pertaining to disclosure decisions by mail or to the counter.

When submitting by mail, please send it to the section in charge that made the disclosure decision.

When you submit to window, please submit to any of the following windows.

• Citizen information center on the third floor of city hall (if you submit here as much as possible, we can accept immediately.)
• Public Relations Section of each ward office

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※　Submitted documents will not be returned, so if you need a copy, please bring it yourself. In addition, at the counter, only one copy of the submitted documents is given as a copy.
※　Hours is from 8:45 a.m. to 5:00 p.m. Monday through Friday (excluding national holidays and New Year's holidays).

• Administrative Appeals Law (outside site) (Ministry of Internal Affairs and Communications Law Data Provision System)
• Ordinance on disclosure of information held by Yokohama City (outside site)
• Ordinance enforcement regulations (outside site) about disclosure of information held by Yokohama-shi
• Ordinance (outside site) about protection of Yokohama-shi personal information
• Ordinance enforcement regulations (outside site) about protection of Yokohama-shi personal information