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With request for person disclosure of personal information

(request for person disclosure request/correction request/suspension/correction we report and disclose/temporarily)

Last update date August 5, 2020

About personal information that Yokohama-shi holds, structure of the following person participation is determined by the regulations (PDF: 404KB) about protection of Yokohama-shi personal information.

You fill in required items on predetermined bills, and please submit procedure to information disclosure reception counter (citizen's information center or each ward office Ward Administration Promotion Division Public Relations Section). (but, about proposal of correction and simple disclosure, please see explanation of each item.)

As we do identity verification, the presentation of identity verification documents (only as for driver's license, passport, identification of employee health insurance person insured, personal number card (surface one of)) is necessary.

Request by proxy/agent is possible, too. In this case, as thing to prove that it is proxy/agent, the next documents are necessary.

  • Identity verification documents of person coming to koseki*shohon and window in the case of request by legal representative of minor
  • Identity verification documents of people coming to entry certificate about the adult guardianship concerned and window in the case of request by guardians referred to adult wards
  • Identity verification documents and identity verification documents of people coming to window of the person modifying proxy, the request concerned in the case of request by person given the power of attorney about request for person disclosure by commission from the person

We confirm identity verification documents by the presentation of the original. In the case of copying, the presentation of several kinds of identity verification documents is necessary.

Procedure by mail is possible, too. In this case submission of copy of several kinds of identity verification materials is necessary.

Request for 1 person disclosure

We can demand disclosure of personal information of self whom conduct organization (the mayor, the chairperson, administrative committee) holds from anyone. Conduct organization decides disclosure, non-disclosure within 14 days from the next day of request day and notifies claimer.

The next information may not disclose.

  • Information that the person cannot disclose by regulations such as laws and ordinances
  • Information that might hurt its these human life, health, life or property by disclosing
  • Information that it is personal information except the person, and authorized individual is distinguished by disclosing, or might hurt its personal right profit
  • Information and information such as corporations where we did not disclose as custom, and we were provided for option in conduct organization by rational reason that might hurt their rights such as corporations, position or other fair interests in competition by disclosing
  • Information that trouble might produce for human life, body, securing of protection or other public security such as property and maintenance of order by disclosing
  • The deliberation, examination to be internal or mutual, and to be able to put such as city or country or information that it is information about discussion, and exchange of opinions that is frank by disclosing is spoiled unfairly, and might give profit, disadvantage to specific person unfairly
  • Information that trouble might produce for appropriate accomplishment of desk work business that city or country perform by disclosing

Request for 2 corrections

When possession personal information disclosed by request for person disclosure includes error of fact, within 90 days from the next day of disclosure, we can demand correction, addition or deletion.

Conduct organization decides correction, non-correction within 30 days from the next day of request day and notifies claimer.

※In procedure for request for correction, it is necessary to submit information proving that contents are equal to fact about request for correction other than correction bill which we filled in required items on.

Request for 3 suspension

When we acquire non-lawfully and hold, and we use or possession personal information disclosed by request for person disclosure is provided, within 90 days from the next day of disclosure, we can request stop of the use, offer or removal.

Conduct organization decides suspension, non-stop within 30 days from the next day of request day and notifies claimer.

Proposal of 4 correction

When personal information of self whom conduct organization holds is dealt with in violation of fate such as the regulations, we can report to conduct organization to correct the handling. (the case suspension that we can demand is excluded. In addition, receptionist becomes only citizen's information center.)

Conduct organization carries out if there are any necessary measures after having listened to opinion of council for Yokohama-shi personal information protection and notifies of contents of processing.

5 simple disclosure

About possession personal information (examinations) that each conduct organization sets beforehand, we request by simple methods such as word of mouth not to depend on the person disclosure bill, and simple disclosure system is system to disclose by method that the conduct engine concerned set. (as a general rule, request for simple disclosure window becomes possession personal information jurisdiction section of the desk work concerned.)

6 fees

Reading of personal information is free.

When grant of copy of target document is demanded in the case of request for person disclosure, like system of public offering of information, we charge the actual expenses.

To page of list of grant actual expenses of copy of disclosure request document

When 7 decision includes dissatisfaction

When there is dissatisfaction for decision of conduct engine for request for person disclosure, request for correction and request for suspension, like system of public offering of information, there is query based on Administrative Appeal Law.

Adobe Acrobat Reader DC (old Adobe Reader) is necessary to open file of Portable Document Format.
Person who does not have can download free of charge from Adobe company.
Get Adobe Acrobat Reader DCTo downloading of Adobe Acrobat Reader DC

Inquiry to this page

Civic Affairs Bureau citizen information room citizen Information Systems Section

Telephone: 045-671-3882

Telephone: 045-671-3882

Fax: 045-664-7201

E-Mail address [email protected]

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