Anonymous processing information provision system for government agencies

Last Updated September 6, 2024

Overview of anonymous processing information provision system for government agencies, etc.

　This system is based on the Personal Information Protection Law (hereinafter referred to as the "Protection Law") to utilize personal data held by Yokohama City as big data. Of the personal information data (personal information files) held by Yokohama City, we will solicit proposals for its use at least once a year for those that can be processed anonymously so that individuals cannot be identified.

A rough flow of procedures

City: We announce the application guidelines and solicit proposals (conducted every year). Application period is 30 days or more)
Companies wishing to utilize data: Submission of Proposals
City: Review the contents of the proposal
(If you pass the examination) City and businesses: After the business operator pays the fee, a contract for the use of anonymously processed information
City: Implementation of anonymous processing work
City: Provision of anonymous processing information to business operators

Procedure Flow Diagram

　The procedure flow for proposals and contract conclusions is as follows.

Provision of anonymously processed information for administrative agencies, etc. Office flow diagram

Application Guidelines for Proposal of Personal Information File Book and Anonymized Information

You can see the personal information file book of each ward bureau headquarters and the application guidelines for proposals for anonymous processed information from the link below.
Personal Information File Book System (External Site)
This service is provided by Nittetsu Solutions Co., Ltd. based on a contract with Yokohama City. The domain of this service is nsdd.com. (Consulted in accordance with Article 6, Paragraph 4 of the Yokohama City Internet Receiving Guidelines)

Form Documents

The following table shows the forms of documents required for the proposal of anonymously processed information. Please download it and use it as appropriate.
In addition, except for some personal information files, proposals can be created with the above "Personal Information File Book System".

Form Documents
Form name	Applications
Proposals (word: 30KB) for businesses that provide anonymous processed information such as administrative agencies for their use	Proposal to be used when you want to propose and obtain anonymized information.
Proposal (word: 29KB) for business to provide the created anonymously processed information such as administrative agencies for its use	Proposals to be used when you want to obtain the created anonymously processed information
Pledge (word: 23KB)	A document that pledges that it does not fall under the disqualification grounds listed in each item of Article 113 of the Protection Act
A document that clarifies that the business is useful (word: 21KB)	A document that clarifies that businesses that use anonymously processed information contribute to the creation of new industries or the realization of a vibrant economic society or rich national life.
Power of Attorney (word: 48KB)	Documents required to delegate proposal procedures to proxy/agent
Item change application form (word: 53KB)	Documents to be submitted when there is a change in the items described in the proposal
Proposal withdrawal (word: 20KB)	Documents to be submitted when withdrawing the proposal

Fees

Fee table
Category		Fees
Use of anonymously processed information based on new proposals		21,000 yen + time required for creation by staff x 3,950 yen + creation commission (consignment fee is limited to outsourcing)
Use of created anonymously processed information	Businesses other than those who have made new proposals for such anonymized information	The same amount as the above
Use of created anonymously processed information	When the operator who made a new proposal for such anonymized information uses the same information again.	12,600 yen

Safety management measures for businesses that have received anonymously processed information

　When "anonymous processing information such as administrative agencies" is provided to the business operator, it becomes "anonymous processing information" (Article 2, Paragraph 6 of the Protection Law) for the business operator, and is obliged to make efforts such as safety management measures. (Article 46 of the Protection Law).