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Management Plan Certification System
The management plan certification system is a certification standard and application method.

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The management plan certification system is a certification standard and application method.

It may take a few months from application to certification. Depending on the timing of the application, it may not be possible to meet the application period of the condominium house / bond, so please allow enough time for the application period.

Last Updated October 17, 2024

What is the Management Plan Certification System?
Benefits of certification
Tax system to extend the life of condominiums
Certification criteria
How to apply

What is the Management Plan Certification System?

Guidance of management plan certification system

　The management plan certification system is a system based on the Act on the Promotion of Proper Management of Condominiums, in which local governments certify that repairs and management meet the national standards.
　It was created so that the section owners can protect the asset value of the apartment and ensure a comfortable living environment.
　In addition to checking the management status of your condominium through the application, by receiving certification, it can be expected that the condominium will be evaluated in the market at the time of sale as a properly managed condominium.

Condominiums in Yokohama City (excluding new construction under sale)
Resolution of the General Assembly of Residential Association is required to apply.
The validity period of certification is 5 years

For details, please refer to the information on the support system for Residential Association (PDF: 1,732KB).

Since the start of the system, condominiums in Yokohama City have been certified one after another!

Management plan certified condominium browsing site (outside site)

※The web page of the city's certification list is currently under preparation. About authorized apartment, please confirm from the above page of apartment management center.

※If you enter "Yokohama City" in the search window at the top right of the browsing site, only Yokohama City will be displayed.

Information on certified condominiums is also posted on the "Building Library (outside site)" in the "Real Estate Information Site At Home".

"Building Library" details page image

Source: At Home Corporation 2024.05.30 News Release

Benefits of certification

You can receive preferential interest rates from the Japan Housing Finance Agency (outside site)

For Residential Association

Increased interest rates on condominiums and bonds
Reduction of interest rate for renovation of common areas of condominiums

For certified condominium buyers

[Flat 35] Interest rate reduction

Possibility of benefits to owners

By visualizing the health status of condominium management and preferential interest rates on purchase loans, it can be expected to be evaluated in the market when buying and selling.

Even if you do not obtain certification, it will be an opportunity to check the management status of your apartment by comparing it to the certification criteria.

Condominium management physical checkup can be achieved by checking according to 17 certification criteria.

You may be able to receive a reduction in property tax (tax system to extend the life of condominiums)

What is the tax system to extend the life of condominiums?

Purpose

　This is a national system (outside site) that supports the formation of consensus to improve management status by Residential Association, which is not sufficient to secure necessary repair reserves and carry out appropriate long-life construction.

Requirements

Estimated level of the amount of the repair reserve (if there is a lower limit / mechanical parking lot, it will be another amount.)

The average reserve for repairs below the level as of August 31, 2021, and the reserve for repairs has been raised to higher than the level thereafter.
More than 20 years old, the total number of units is 10 or more
From April 1, 1995 to March 31, 1997, the second and subsequent long-life work (construction of exterior wall painting, floor waterproofing work and roof waterproofing work) has been completed.
It has been certified as a management plan.

Attention

Condominiums whose repair reserve is above the level as of August 31, 2021 are not eligible for tax reduction.
Condominiums that have not reviewed their long-term repair plans since September 1, 2021 are not eligible for tax reduction.

Check the requirements with the check sheet below to confirm requirement 1.

　Self-check sheet for the amount of reserve for repair (Excel: 15KB)

Please refer to the following page for details of the system and tax reduction procedures.

System Information by the Ministry of Land, Infrastructure, Transport and Tourism (outside site)・Requirements (outside site)

Property tax declaration procedure (Finance Bureau Property Tax Division page)
※Please contact the Tax Division of each ward office for tax reduction declarations.

Certification criteria

Certification criteria and documents to be confirmed
Certification criteria	required documents
Management of Residential Association Managers and auditors are specified Meetings (general meetings) are held at least once a year	A copy of the minutes of the General Assembly
Management Rules The management agreement has been created. The following are stipulated in the Management Rules Access to exclusive areas in case of emergency Storage of history information such as repairs Provision of information on financial and management of Residential Association	Copy of management agreement
Accounting at Residential Association management fee and reserve for repairs are accounted for separately. Not allocated from the reserve fund for repair to other accounts The amount of delinquencies of repair reserve funds equal to or greater than Mikoze as of the end of the preceding fiscal year is within 10% of the total.	Balance sheet Statement of income and expenditure Documents confirming the amount of nonpayment of reserve funds for repair of union members for each month of the previous fiscal year
Preparation and review of long-term repair plans, etc. The contents of the plan and the amount of repair reserve have been resolved at the General Assembly. The plan has been prepared or reviewed within seven years. Plan period is 30 years or more and large-scale repair work is included twice or more during the remaining period. The plan does not plan to collect temporary reserve funds for repairs. The average amount of the repair reserve, calculated from the total repair reserve for the entire plan period, is not significantly lower. The plan has no debt balance in the final year of the plan period.	Copy of long-term repair plan
Others A member list and resident list are provided, and the content is checked at least once a year. Yokohama City Condominium Management Optimization Guidelines ※It is appropriate in light of ※It shows the basic concept of Residential Association's activities and places the following three important points. The Residential Association will take the initiative in managing condominiums while considering the use of experts as necessary. The division owners are fully aware of the importance and necessity of management and are actively involved in Residential Association activities. With a long-term outlook, Residential Association will strive for proper operation while paying attention to guidelines for advice and guidance and certification of management plans.	Member list (category owner list) and resident list statement warranty ※Statement of Guarantee (word: 12KB)

How to apply

Self-check of certification criteria

　Before applying, first use the check sheet below to check if you are likely to be certified.

Certification criteria check sheet (Excel: 20KB)・Check sheet (PDF: 328KB)
Average amount calculation sheet for repair reserve (Excel: 14KB)・About calculation method of repair reserve fund (PDF: 486KB)
Ministry of Land, Infrastructure, Transport and Tourism Guidelines (outside site)(On the Ministry of Land, Infrastructure, Transport and Tourism website, "Office Guidelines for Accreditation of Condominium Management Based on Article 5-3 of the Act on Promotion of Proper Management of Condominiums")

　There is also a system where you can consult about management plan certification. Please use it.

Resolution at the General Assembly to apply for management plan certification

　Certification requires that you have resolved to apply. We ask for the resolution of the General Assembly.

Application

There are two stages of application.

１．Preliminary confirmation by experts

　First, ask an expert to "conformity confirmation" to see if the requirements are met.
　What is your request?

Management company contracted in Residential Association
Condominium Manager contracted in Residential Association
※Only those who have completed the pre-confirmation course at the condominium management center
Japan Condominium Managers Association (outside site)
Condominium Management Center (outside site)(It corresponds to "Pattern 4" on the linked page and requires work by Residential Association himself.)

　Yes, there is. Please consult with us that you would like to receive a management plan certification.

２．Application using the procedure system

　We apply using procedure system operated by apartment management center (outside site).
　Note: We do not accept direct applications to the city

When the management company, the Japan Condominium Managers Association, or the Condominium Management Center confirm the conformity.

Please apply according to the instructions of the expert.

If the condominium manager contracted in Residential Association confirms the conformity.

Please apply by Residential Association himself from Pattern 1 of the Management Plan Certification Procedure Support Service (external site).

Costs

Costs
Conformance confirmation fee	It depends on the expert you are requesting.
Procedure system usage fee	10,000 yen
Application fee	3,900 yen + postage If there are multiple long-term repair plans In addition to the above, ¥1,700 x (Number of long-term repair plans -1)

Others

Guide for Certification Application (PDF: 1,618KB)
FAQs
Management plan certification system that can be understood by video
Consultation desk about management plan certification system

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