Basic policy on collaboration with social activities in Yokohama City (Yokohama Code)

From Yokohama-shi social movement promotion Exploratory Committee report (March, 1999)

In order for social activities and the government to work together to solve public issues, the purpose is to establish basic matters for building a cooperative relationship and contribute to the promotion of public interest.

The term "civic activity" herein refers to

1. Activities in which citizens voluntarily conduct and participate.
2. Non-profit activities
3. Activities necessary for a wide range of people to live happily

This excludes those whose main purpose is political and religious activities. In addition, those for the purpose of recommending, supporting, or opposing a candidate for a specific public office or a person in public office or a political party are excluded.

When social activities and the government cooperate, we will respect the following six principles and promote them.
（１） Equal Principles (social activities and administration should be on an equal footing)

In order to solve issues through collaboration, it is important that both parties have equal relationships. The first step is to always recognize each other that there is a horizontal relationship, not up and down, and to work together based on their free will.

（２） Principles of Respect for Independence (Respect the voluntary implementation of citizen activities)

In collaboration, it is important to make full use of the strengths of civic activities, such as being able to respond flexibly to public issues, and respecting the independence of civic activities is an important viewpoint.

（３） Principles of independence (promoting collaboration in the direction of social activities becoming independent)

It is important for local communities in the future that there will be many civil society organizations that can independently develop their own businesses, suitable for partners who work together to solve public issues. Collaboration is meaningful only if both parties are always independent without falling into dependence or adhesion.

（４） Principles of Mutual Understanding (civic activities and the government understand each other's strengths, weaknesses and positions)

It is important to fully recognize, understand, and respect the nature of the other party to build a better cooperative relationship. If you understand each other well, including the strengths and weaknesses, you can surely fulfill each role.

（５） Principle of sharing purpose (social activities and the government share the purpose for the whole or part of the activity regarding collaboration)

Solving public issues through collaboration is aimed at the benefit of an unspecified number of third parties. First, both sides must have a common understanding and confirm what the purpose of collaboration is.

（６） Principle of disclosure (the relationship between civil activities and the government is disclosed)

It is necessary that the relationship between the two parties in a collaborative relationship be open and clearly visible from the outside. Therefore, the basic matters of both parties are disclosed, and the fact that anyone can enter the relationship if certain requirements are met is an indispensable condition for collaboration on solving public issues.

Based on the six principles of collaboration, the government will actively promote collaboration with social activities. The following is a specific method.
（１） Subsidies and subsidies (to provide financial assistance to public projects mainly in social activities)

"Subsidies and subsidies" should basically be performed while respecting their independence for social activities that play a social role, and clarity and transparency of selection criteria and methods are required. In addition, depending on the level of the relationship between social activities and the government, consideration must be given to promoting the independence of social activities.

（２） Co-sponsorship (for business that citizen activity performs independently, city participates in plan and fund, and carries out business jointly)

"Co-sponsorship" is based on the initiative of both parties and can be referred to as "co-operation." By exchanging agreements, etc., it is assumed that the roles of civil activities and the government will be clarified, each will fulfill their responsibilities according to their roles, and will take advantage of their respective characteristics from an equal standpoint.

（３） Consignment (when we entrust conduct such as business of city based on contract rules, when social activity becomes other party)

Outsourcing is a business that should be carried out under administrative responsibility, but when outsourcing work is carried out, there are cases where citizen activities can demonstrate its characteristics such as technology and expertise, so the activation of citizen activities Take it up as one of the ways of collaboration that can be promoted.

（４） Use of public property (rules the priority use of citizen use facilities, etc.)

Securing "places" is an important factor in promoting social activities. The government should actively develop facilities that can be used for social activities, including the effective use of existing facilities. At the same time, clear and open rules should be created in cooperation with regard to priority use and regular use of facilities for activities that solve public issues.

（５） Sponsorship (we provide mental support for businesses that are independently conducted by social activities by using the name of Yokohama City sponsor)

The grant of credit by the government, etc., may have a significant meaning in gaining local trust and support for citizen activities, and respond widely and accurately.

（６） Information exchange / coordination (exchange information and study for joint projects by setting up study meetings / councils, issuing public relations papers, etc.)

It is important to improve the quality of each business and cooperate to provide information to citizens by exchanging information between the two parties for better community development.

※In addition, when civic activities and the government try to act together to solve public issues, in addition to the specific collaboration from (1) to (6), daily information exchange etc. often plays an important role, and the importance of that role should be recognized.

In order for social activities and the government to cooperate specifically, when spending public money, which is a property shared by citizens, and using public property, the following three requirements are met to ensure its appropriateness. Is required.
In addition, it is necessary to comply with this when providing financial support indirectly through affiliated organizations. (In addition, voluntary business based on the independent financial resources of affiliated organizations is excluded.)
（１） Social Publicity

Social and public social activities refer to activities that are voluntarily performed by citizens, not for profit, necessary for a wide range of people to live happily. However, this excludes those who recommend, support, or oppose political activities, religious activities, or candidates for specific public office or persons or political parties in public office in their activities.

（２） Preventing public abuse

In collaboration with social activities, it is necessary to respond flexibly so that the characteristics of social activities can be utilized, but on the other hand, it is appropriate and efficient for the expenditure of public money, which is a property shared by citizens, and the use of public property. In order to prevent abuse of public funds, financial supervision of the use of public money, etc. is required.

Fair selection of collaboration targets, clarification of the relationship between civil activities and the government, reports on activities related to the expenditure of public money and the use of public property, security of the right to cancel and return grants by the government, measures when there is doubt Etc. are necessary.

In addition, from the taxpayer's point of view, it is required that "citizens and the government monitor together" to prevent abuse of public expenditures.

（３） Publishing information

In collaboration, it is necessary for both social activities and the government to disclose the basic information to society so that anyone can contact the information and confirm the contents. About social movement, it is necessary to disclose information about the organization and activity contents such as rules, list of officers, business plan and budget, business report and financial statements. In the government, it is necessary to disclose administrative information such as official documents and information on measures that have decided to collaborate and record the implementation. In addition, it is necessary to disclose information that shows the relationship between civil activities and the government.

In addition, in order for these to be carried out effectively, the government will provide a place to disclose information so that citizens can view it. Through such information disclosure, it is possible to build a relationship of trust in social activities and the cooperative relationship between social activities and the government.

In order to ensure and promote collaboration based on the "Yokohama Code", we monitor whether cooperation between social activities and the government is being carried out appropriately, maintain and adjust the code, It is necessary to continually review it in line with the demands of the times.
Therefore, at the whole city level, the government has set up a third-party organization consisting of citizens and experts who discuss necessary matters and submit opinions to related parties, etc., and at each business level, target organizations and businesses, etc. Will be fairly selected and verified.
With regard to third-party institutions, measures should be taken to ensure that functions are properly fulfilled, such as preventing the fixation of committee members through a limited term system.

（１） City-wide committee

This committee will do the following:

1. General examination of thing about collaboration with social movement and administration and opinion statement to city
2. Answers to doubts about the Yokohama Code, present interpretations, and submit opinions to revisions, etc.
3. Accepting reports from business-specific committees and responding to inquiries such as opinions
4. Surveys, reports, and opinions on opinions and questions from citizens regarding the operation of Yokohama Code

（２） Business-specific committees

For each business by collaboration involving public money expenditure, a business-specific committee can be set up to select the target of collaboration.
However, it is conceivable to set up according to the situation, such as for each field and for each station, not for each business.
In addition, it can be set up for each citizen use facility which is public property.