5-(3) Notification required only for designated NPO corporations

Last Updated October 2, 2023

Documents to be submitted only to designated NPOs every year

The designated NPO corporation, in addition to the business reports, submits the following documents to Yokohama within the first three months of each fiscal year to explain that the operating organization and accounting are appropriate and that there are no violations of laws and regulations. Must be submitted to
(If a Yokohama-shi designated NPO corporation has been certified by Yokohama City, if you submit it as a certified NPO corporation, there are documents that do not need to be submitted as a designated NPO corporation. For more information, please contact us.
※Submission Form for Officer Remuneration Regulations and Examples of attached documents (word: 127KB)
※Executive Remuneration Regulations Submission Form and attached documents Format (Word: 65KB)

List of documents to be submitted
Number	Documents to be submitted	Number of copies submitted	Style and format
１	Submission Form for Designated Non-Profit Organization Officer Remuneration Regulations, etc.	Part 1	Style (word: 22KB) Example of description (PDF: 265KB)
２（※１）	Regulations concerning the payment of officer remuneration or staff salary for the previous fiscal year	Part 1	None
３	Documents containing details of earnings for the previous fiscal year Documents describing details by source of revenue, details of borrowings and other matters related to funds Documents describing the business partners, transaction amounts and other matters related to the following transactions: B. Transactions from the 1st to 5th rank in cases where transactions involving revenue and transactions involving expenses are ranked sequentially from the one with the highest transaction amount. (B) Transactions with Directors, etc. Donors (officers of the designated NPO corporations, spouses of officers, relatives within the third degree, or persons who have a special relationship with officers, and the total amount of donations to the designated NPO corporation in the previous fiscal year is 200,000 yen (Limited to those that are equal to or greater.) And documents stating the amount of the donation and the date of receipt. Documents describing the total number of employees who have been paid and the total amount of salary for the staff. The amount of the donated money, the recipient and the date of expenditure Documents describing the amount and purpose of remittance overseas or taking out money, and the date of implementation.	Part 1	Format (word: 36KB) Example of description (word: 65KB)
４	Documents explaining that it conforms to the designated criteria and that it does not fall under any of the reasons for disqualification. Check table for designated criteria (Table 3, Table 4 (Table 1 and Appendix 2 are not required), Table 5, Table 7) and check table for reasons for disqualification	Part 1	Format (word: 48KB)
５（※２）	Business reports, etc. for the previous fiscal year Business report, activity statement, balance sheet, property inventory, annual officer list, list of 10 or more employees as of the last day of the previous fiscal year	1 copy each	None

※Regarding the documents in 12, even if there is no change in the contents since the previous submission, it is necessary to submit the documents stating that fact.

※2. Regarding the documents in 5, if the Yokohama City Certification Corporation submits them separately to Yokohama City, it is not necessary to submit them again.

Preparation of documents

After the end of each fiscal year, the designated corporation must prepare the following documents in addition to the above documents. You do not need to submit it to the competent authority.

List of documents prepared
Number	Documents to be prepared	Number of copies created	Style and format
１	Documents describing the fees, conditions, and other matters related to the business related to the transfer of assets, etc.	Part 1	Format (word: 14KB) Example of description (word: 37KB)

Report on grant results

When designated NPO corporation provides grant to other groups, it is necessary to make the next documents without delay and submit to Yokohama-shi.

List of documents to be submitted
Number	Documents to be submitted	Number of copies submitted	Style and format
１	Designated Non-Profit Organization Subsidy Payment Document Submission Form	Part 1	Style (word: 22KB) Example of description (PDF: 267KB)
２	Documents describing the results of the grant	Part 1	Format (word: 21KB) Example of description (PDF: 278KB)

Notification required at the time of change

The designated NPO corporation must submit the following documents to Yokohama City without delay when there is a change in the business, officers, representative names, etc. currently being performed.

List of documents to be submitted
Number	Changes	Documents to be submitted	Number of copies submitted	Style and format
１	Overview of the current business(*1)	Changed non-profit organization registration form	Part 1	Style (word: 23KB)
１	Overview of the current business(*1)	Documents explaining that it conforms to the designated standards (Ordinance Article 4, Paragraph 1, Item 1 and Item 3) Designated criteria checklist (Tables 1 and 2)	Part 1	Format (word: 62KB) Schedule (word: 34KB)
２	Areas that conduct specific non-profit activities in the city	Changed non-profit organization registration form	Part 1	Style (word: 23KB)
２		Documents explaining that it conforms to the designated standards (Ordinance Article 4, Paragraph 1, Item 1) Designated Criteria Check Table (Table 1)	Part 1	Format (word: 26KB)
３	Name of officer or Address or whereabouts	Changed non-profit organization registration form (*2)	Part 1	Style (word: 23KB)
		List of Directors after the change (*2)	Part 1	None
		Documents explaining that officers do not fall under the grounds for disqualification (Article 6, Item 1 of the Ordinance) (In the list of names of officers, etc., only newly appointed officers are listed.)	Part 1	Format (word: 26KB) Form (Excel: 13KB)
４	Name of Representative	Changed non-profit organization registration form	Part 1	Style (word: 23KB)
５	Changes in the Articles of Incorporation (*3)	Changed non-profit organization registration form	Part 1	Style (word: 23KB)
		Articles of Incorporation	Part 1	None
		A copy of the minutes of the General Meeting of Employees who voted to change the articles of incorporation (Only when a matter that does not require certification by the competent authority is changed)	Part 1	None
		Copy of Certification Notice for Changes in Articles of Incorporation (Only when changes are made to matters that require certification by the competent authority.)	Part 1	None
		Certificate of entry (Only when a registration is made for a change in the Articles of Incorporation)	Part 1	None
６	(No change in the Articles of Incorporation) Location of the main office or office in the city	Changed non-profit organization registration form	Part 1	Style (word: 23KB)
６		Certificate of entry	Part 1	None

※1 If there is a change in the articles of incorporation, it is necessary to submit the documents to be submitted in the “5 Changes in Articles of Incorporation” column above. (It is not necessary to submit "Designated Nonprofit Organization Change registration form" in duplicate.)

※2 If the Yokohama City Certification Corporation has separately submitted a notification of changes to officers, etc. to Yokohama City, it is not necessary to submit such documents.

※3 If the Yokohama City Certification Corporation has separately submitted a notification or application pertaining to the change of the Articles of Incorporation to Yokohama City, it is not necessary to submit such documents.

Notification of merger

When designated NPO corporation merges, please refer to Civic Affairs Bureau citizen collaboration promotion section by all means as there are necessary procedure, presentation documents.

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