1 Home service [Notification of Change, Abolition, Suspension, Reopening]

Last Updated June 11, 2024

1.When notification is required

１） When change occurs, please submit change registration form to Motoichi without delay.
・Location of business sites
・Changes in managerial offices
・Phone number and fax numbers of offices and corporations
※Please confirm item that you need to report to Motoichi in "Notification of change and required documents" of "2. Submission Documents". (The reasons for need to submit a change notification vary depending on the service.)
※If you submit a new notification of addition due to this change, please be prepared to submit it at the same time because the notification of change will be a requirement for addition calculation. It is possible to submit separately by each submission deadline, but please note that if the notification of change is an additional calculation requirement, it will be reviewed after both can be confirmed.
(For example, when the number of employees in care manager is calculated by adding one person.)

２） required documents's "Registration Information Service" can be used for "Registration Information Service".
This is a paid service that allows you to check the registration information held by the registry office on the computer screen using the Internet.
Instead of submitting an entry certificate (original) to Yokohama City, Yokohama City can check the registration information on the system by notifying the reference number issued by the service, so there is no need to mail the original.
Please check the registration method from the link below.
　 Registration information provision service, etc. (external site)
[Contact information about registration information service]
Please contact us by the inquiry form or telephone (TEL: 0570-020-220) linked below.
　 Inquiry page (external site) of inquiry about registration information provision service
※Even if it took a long time to prepare for the use of the G Biz ID and the registration information service, the city cannot accept documents after the submission deadline. Please be careful.

２．Documents to be submitted

(Request)
★When changing the location of a business establishment, be sure to check the "Guidelines for Facilities in Home Service Business" (PDF: 1,599KB).

[Change Notification] If there are multiple reasons for changing the same date of move, attached documents submissions are not required.
Item number	Service name	Documents to be submitted	Remarks
1	Home care support　　・Matters to be noted	★Notification of Change and required documents (Excel: 152KB)　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list	After April 1, 2021, the person who will be the manager of the home care support office must be Chief care manager. (There are some grace provisions.)　 Please refer to The Long-term Care Insurance's latest information VOL.843 (PDF: 445KB) for handling.
２	Visiting nursing care ・Matters to be noted	★Notification of Change and required documents (Excel: 251KB)　　　　　　　　 ○List of Employees' Work Styles ○Example of preparation of operating rules (when A2 is also implemented) Oh Example of preparation of operating rules (when A2/A3 is also implemented) Oh Example of price list
３	Visiting bathing care ・Matters to be noted	★Notification of Change and required documents (Excel: 159KB)　　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list
４ー１	Home-visit nursing (home-visit nursing station) ・Matters to be noted	★ Notification of Change and required documents (Excel: 161KB)　　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list	★About setting, change and abolition of branch office (satellite) of designated home-visit nursing establishment (except deemed designation), report is necessary as notification of change pertaining to main business establishment. For details, please refer to Satellite (visit nursing) [Notification of Change / Abolition / Suspension / Resumption]. ★When cooperation of regular patrol, occasional correspondence type home visit care nursing establishment increases (reduction), report is necessary in Yokohama-shi electronic application, report system (outside site).
４－２	Home-visit nursing (medical institution)	★ Notification of Change and required documents (Excel: 97KB)　　　　　　　　 ○List of Employees' Work Styles
５ー１	Visit rehabilitation (nursing care facilities for the elderly) ・Matters to be noted	★ Notification of Change and required documents (Excel: 159KB)　　　　　　　　 ○ Example of Creating Operating Regulations Oh Example of price list
５－２	Visit rehabilitation (medical institution)	★ Notification of Change and required documents (Excel: 96KB)
６	Day care ・Matters to be noted	★ Notification of Change and required documents (Excel: 278KB)　　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list	If you change the location of a business office (change in Address) or change the area of the cafeteria or functional training room, you must submit a preliminary drawing by e-mail or mail at least two months before the date of change. For details, please refer to the notes (for change) (word: 59KB) for sending pre-confirmation.
７ー１	Outpatient rehabilitation (nursing care facilities for the elderly) ・Matters to be noted	★ Notification of Change and required documents (Excel: 172KB)　　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list
７－２	Outpatient rehabilitation (medical institution) ・Matters to be noted	★Notification of Change and required documents (Excel: 173KB)　　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list
８	Lending welfare equipment/sale of specific welfare equipment ・Matters to be noted	★ Notification of Change and required documents (Excel: 162KB)　　　　　　　　 ○List of Employees' Work Styles ○ Example of Creating Operating Regulations Oh Example of price list	Please refer to the following reference materials for details of additional events and the correspondence of business establishments, etc. accompanying the introduction of a lending and sales selection system for some welfare equipment. 　 Reference materials (About the optional system introduction of remuneration revised welfare equipment in 2024) (PDF: 1,435KB)
9	Home care management guidance	★Notification of Change and required documents (Excel: 84KB)

[Notification of Abolition / Suspension]
Item number	Document name	Document contents
１	List of Notification of Abolition, Suspension, Reopening	Describerequired documents, etc. Please check it first.
２	Abolition and suspension of registration form (Form No. 4)	[Target Services] Home-visit nursing, home-visit bathing, home-visit rehabilitation, day care, tsusho rehabilitation, welfare equipment lending, specific welfare equipment sales, home care management guidance
３	registration form (Form No. 3) (for general business)	[Target Services] Yokohama-shi visit nursing care equivalent service / A2, Yokohama-shi visit-type living support service / A3, Yokohama-shi tsusho care equivalent service / A6
４	registration form (No. 3 style) (for home care support)	[Target Services] Home care support
５	Abolition, Suspension, and Reopening Notification Management Form (Excel: 27KB)	Please attach when you submit by "mail" or "direct next agency".
６	[Only in case of abolition] Care Staff Treatment Improvement Results Report	If you calculate the care staff treatment improvement addition, please submit it by the last day of the month following the month when you received the final nursing care fee. About styles of results report, please confirm "about care staff treatment improvement addition".

★Example: Scheduled to be abolished on August 31
Notification of abolition by July 31
→Aug. 31 August
→Receiving rewards for the final service in October
→3. Submit a report on the results of improvement of care staff treatment improvement by the end of December
★Attention) If the business office is abolished and there is a change in the notification items of the business management system, please submit the necessary notification.

[Resumption Notification]
Item number	Document name	Document contents
１	List of Notification of Abolition, Suspension, Reopening	Describerequired documents, etc. Please check it first. Please call Motoichi by telephone one month before the scheduled resumption date. Contact: Yokohama City Nursing Care Business Guidance Division Management Support Section (TEL: 045-671-3413)
２	Reopening registration form (Form No. 3-2)	[Target Services] Home-visit nursing, home-visit bathing, home-visit rehabilitation, day care, tsusho rehabilitation, welfare equipment lending, specific welfare equipment sales, home care management guidance
３	registration form (No. 2 style) (for comprehensive business)	[Target Services] Yokohama-shi visit nursing care equivalent service / A2, Yokohama-shi visit-type living support service / A3, Yokohama-shi tsusho care equivalent service / A6
４	Reopening registration form (No. 2 style) (for home care support)	[Target Services] Home care support
５	Abolition, Suspension, and Reopening Notification Management Form (Excel: 27KB)	Please attach when you submit by "mail" or "direct next agency".

３．Confirmation of submission method-There are two methods: "Submission of documents" and "Electronic application"

１） "mail" or "direct visit to the agency"
　
２） "Electronic Application"
※In order to use the "Electronic Application Notification System (Ministry of Health, Labour and Welfare)" requires registration of "G Biz ID".
If the ID has not been obtained, the G biz ID. | Please create an account from Home (gbiz-id.go.jp) (external site) (external site).
※For details on the structure of this system and frequently asked questions, please refer to the following materials.
　 Operation of G biz ID when using the electronic application notification system
[Contact information about "G Biz ID"] Please contact us using the inquiry form or telephone (TEL: 0570-023-797) linked above
※Even if it took a long time to prepare for the use of the G Biz ID and the registration information service, the city cannot accept documents after the submission deadline. Please be careful.

４. Submission deadline

Notification of change / resumption: Within 10 days from the date of change
Notification of abolition or suspension: Up to one month prior to the date of occurrence

５．Submission of documents

１） "mail" or "direct visit to the agency"
〒231-0005
6-50-10, Honcho, Naka-ku, Yokohama-shi 16th floor
Yokohama City Hall Health and Social Welfare Bureau Nursing Care Business Guidance Division Management Support Section Home Group

※When you bring application documents directly to city hall, please bring in city hall Hours.

[Yokohama City Hall Hours] From 8:45 am to 5:15 pm Monday to Friday (excluding holidays, holidays, from December 29 to January 3)
　
２） "Electronic Application"

Log in to the electronic application notification system (Ministry of Health, Labour and Welfare) (external site)
　
※For details on how to operate this system, please refer to the following materials.
・Electronic application notification system (Ministry of Health, Labour and Welfare) Operation Guide for Nursing Care Facilities
・Electronic application notification system (Ministry of Health, Labour and Welfare) Operation Manual Detailed version for nursing care facilities

※For details on the structure of this system and frequently asked questions, please refer to the following materials.
・Operation of G biz ID when using the electronic application notification system

６．Other applications

Application for designation of a nursing care institution under the Public Assistance Act

A separate procedure is required for the designation of the Public Assistance Act. For more information, please refer to the following URL.
https://translate-en.city.yokohama.lg.jp/business/bunyabetsu/fukushi-kaigo/seikatsu/kaigohujo-shitei.html

Notification of Operational Management System

It is necessary for nursing care service providers (corporations) to maintain a business management system such as legal compliance, and notify the relevant administrative organization in charge. For more information, please refer to the following URL.
https://translate-en.city.yokohama.lg.jp/business/bunyabetsu/fukushi-kaigo/kaigo/shinsei/shinsei.html#gyoumukanritaisei

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