※Regarding acceptance / non-acceptance, there are reports under examination, so the total number of reports and acceptance / non-acceptance does not match.
Overview of Internal Reporting System and Accepted Cases (Survey Results)
※Please click the subject of the report for details of the survey results.Date of publication | Subject of report | Overview of Report | As a result of the survey, the response of Motoichi |
|---|
2024
November 29 | Matters concerning the purchase of consumables at their own expense (PDF: 90KB) | The act of purchasing consumables used by staff A at their own expense at their affiliation (referred to as "the act")
It is inappropriate and should be corrected. | ■Results of the survey
・The beginning and period of this act were not clear, but it was confirmed that it had been carried out for a certain period of time.
・A The staff considers it necessary for the work and performs this act, but is not recognized as a public affairs.
・Since 2023, staff A has also changed their own actions and has not purchased their own expenses.
■Response of Motoichi
・Work to prevent recurrence, such as by re-emphasizing that the use of private goods in the workplace is inappropriate.
・A We will pay more attention to the behavior of the staff and provide necessary guidance in a timely and appropriate manner. |
2024
August 30 | Matters related to the purchase and management of equipment (PDF: 111KB) | At the affiliation, it was explained that equipment was purchased from the department in charge of management, but the equipment was not originally placed in the place where it was originally placed (hereinafter referred to as "planned placement place"), and many were unknown. I have. | ■Results of the survey
・As a result of coordinating the arrangement of equipment with the staff at the planned location by the management department, most of the equipment was delivered and stored in a place different from the planned location, and all of the equipment was delivered. Confirmed.
・The change in the location of the equipment was made by the department in charge of management, but this was not known.
■Response of Motoichi
・Since the installation of the equipment was related to the working environment, such as the layout of the office, it was necessary to proceed with a little more careful confirmation with each staff in the office. In the future, we will increase opportunities for communication with each staff in the office and respond carefully when proceeding with new tasks. |
2024
May 31 | Matters related to parking of commuters for private cars (PDF: 96KB) | ・In order to commute to a private car, it is necessary to obtain permission through procedures, and at School X, even if commuting to a private car is permitted, parking on the school premises is until a parking lot is found outside the school There is a condition. ・Nevertheless, there are long-term on-site parking by multiple employees who are allowed to commute to private cars, and on-site parking by employees who are not allowed to commute to private cars on rainy days and summer, and the rules are observed. Not adhered. | ■Results of the survey
・At School X, it was confirmed that staff members who were allowed to commute to private cars were aware that they were working to secure parking lots outside the school.
・On the other hand, improper operation was confirmed at the school, such as not creating a "confirmation book for securing parking lots" and the principal's unconfirming the status of securing parking lots outside the school.
■Response of Motoichi
・With regard to the permission standards and operation of private car commuting and on-site parking systems, all faculty and staff, mainly school managers, will adhere to and thoroughly adhere to the rules.
・In order to enhance the effectiveness of the permission, for applications based on "reasonable routes" among the permission criteria for commuting to private cars, the school will submit documents such as application routes, and in addition to the principal, We will respond to such as confirming the department in charge. |
2024
May 31 | Matters concerning the selection of training instructors (PDF: 137KB) | ・In conducting training for school staff, staff belonging to specific organizations are given priority in determining the participants of instructor training training and selecting instructors. | ■Results of the survey
・No unreasonable facts were found in the decision of the participants in the training course or the selection of instructors.
・Only six of the past 24 training sessions were not able to attend the student decision.
・The fact that instructors are selected only by recommendation from the training committee members lack objectivity and transparency, but those who are qualified as instructors are recommended.
■Response of Motoichi
・Clarify criteria for determining trainees and selecting instructors and training committee members in training management. |
2024
May 31 | Matters concerning violation of duty to concentrate on duties (PDF: 115KB) | ・Even though the A staff member of Section X has left for a long time during business hours and has been left after work, he has also applied for overtime. ・Speaking rants that can be heard in the next seat or making noise more than necessary has hindered the work of surrounding staff. | ■Results of the survey
・It was confirmed that staff A was leaving and defied during working hours, and that noise, such as closing remarks and withdrawals, could interfere with the work of other staff.
・We were unable to confirm the fact that we were applying for overtime despite having been absent for a long time.
■Response of Motoichi
・If you take a long break during working hours, such as leaving during business hours, take measures such as taking leave.
・A Pay more attention to the behavior of staff than ever, and provide timely and appropriate guidance to concentrate on their duties. |
2024
May 31 | Violation of the Agreement (PDF: 74KB) | ・The X Agreement stipulates that if the content of the complaint to be handled with respect to the Y Conference established to resolve complaints within the affiliation is "related to oneself and relatives", a member cannot attend the meeting. ・Nevertheless, it is an act that violates the X Agreement that A staff member attends a meeting to discuss complaints about themselves as a member. | ■Results of the survey
・A It was confirmed that the content of the complaint discussed at the Y meeting attended by the staff did not correspond to the "self and relatives" stipulated in the X agreement, and did not conflict with the agreement.
■Response of Motoichi
・This case has also been discussed at Meeting Z, which is the top consulting organization of the Y Conference regarding the resolution of complaints within the affiliation. We will continue to respond appropriately as necessary. |
2024
May 31 | Matters related to the smoking act of the staff (PDF: 70KB) | ・Despite smoking cessation on the government building and premises, A staff continues to smoke in the workplace warehouse. | ■Results of the survey
・In interviews with supervisors, colleague staff, and A staff themselves, it was not possible to obtain testimony such as witnessing the act of A staff member or performing the act.
・In addition, no trace of smoking was found in the presence of the warehouse and its surroundings described in the report.
■Response of Motoichi
・We will continue to comply with laws and regulations so that smoking is not performed in the government building and on the premises, and disseminate and thoroughly disseminate to all staff members. |
2024
February 28 | Violation of duty to concentrate on duties (PDF: 108KB) | ・A staff member of the X office often falls asleep during work. ・I have been browsing Internet sites that are not related to business for a long time. | ■Results of the survey
・Sleep is a fact, and the person himself is aware of it. There are concerns about the effects of physical condition, etc., but the person is also careful, and the surroundings are also calling out as appropriate.
・The browsing of Internet sites was mainly considered necessary for business purposes, but although it took about 5 minutes, browsing of sites that were suspected of being related to some business was also confirmed.
・A The staff recognized both acts and reflected on them, and is currently working on improvement.
■Response of Motoichi
・A Pay more attention to the behavior of staff than ever, and provide guidance to concentrate on their duties in a timely and appropriate manner as necessary. |
2024
February 28 | Matters related to the work status of staff in designated management facilities (PDF: 168KB) | ・Illegal acts are being carried out in the duties of facilities managed and operated by X groups, which are designated managers of Motoichi (outside organizations of Motoichi). ・The A staff member of the X organization working at the facility is unauthorized by car commuting or using the parking lot of the facility, and despite being late, has other staff members register for work on behalf of them. I have other staff members go to work on days that are not working days. | ■Results of the survey
・There were no acts that violated laws and regulations in the work carried out by the organization.
・On the other hand, violations of the rules of the organization were found in the use of the A staff's car commuting and parking lot use.
・In addition, some issues were found regarding labor management, including inadequate employment regulations, as well as organizational management of other organizations.
■Response of Motoichi
・The department in charge of the X organization provided guidance to the X organization in response to the report, based on the fact that it was not able to grasp the deficiencies in the provisions related to employment in the inspection of affiliated organizations, and confirmed that the organization had corrected the deficiencies in the regulations.
・In the future, we will continue to provide appropriate guidance, such as accurately grasping the status of organizational management and providing necessary advice. |
2024
February 28 | Matters related to attendance and attendance registration (PDF: 100KB) | ・Principal A of School X has multiple staff returned home before the closing time, and has been forced to leave work with the staff ID card received from the staff. ・I've been doing the same thing repeatedly. | ■Results of the survey
・In the absence of the staff B, C, and D who conducted the investigation, some of the D staff suspected inappropriate operation.
・Regarding B and C staff, although it was not possible to confirm the fact that Principal A was leaving work, it was difficult to say that the handling of staff cards was appropriate, such as both staff members leaving staff cards in their affiliations and returning home. Was recognized.
・The lack of awareness of Principal A regarding proper attendance and attendance management was observed.
■Response of Motoichi
・We will continue to seize opportunities such as notifications and training to disseminate and thoroughly disseminate appropriate attendance management. |
2024
February 28 | Matters concerning violation of duty to concentrate on duties (PDF: 83KB) | ・A The staff has been leaving for a long time for smoking, etc., despite working hours. ・Similarly, A staff browses SNS on their smartphones at their own seat. | ■Results of the survey
・A It was confirmed that the staff had been leaving for a maximum of about 80 minutes per day, and up to 20 minutes after the attention and guidance of the chief. The act has not been confirmed since receiving the attention and guidance from the chief and section manager again.
・The use of a private smartphone was over 10 minutes per day. The act has not been confirmed since the section manager gave attention and guidance to staff A.
■Response of Motoichi
・The section manager will continue to observe staff A and instruct all staff members again on compliance with service rules.
・The Bureau will continue to repeatedly disseminate not only smoking and smartphones, but also legal compliance and service regulations. |
2023
November 30 | Matters concerning commuting methods (PDF: 113KB) | ・Unlike the contents of the commuting notice, School A staff of School X commuted to work using a car or motorcycle. The whistleblower consulted Secretary B, but did not improve.
・The C and D staff of School Y have obtained permission to commute to the car, even though there are no circumstances recognized as "unavoidable", which is the standard for permitting car commuting. ・Despite commuting by bicycle, school E staff may have received transportation expenses for bus use without changing commuting notice. | ■Results of the survey
・Based on the situation where staff A and Secretary B were retired, there was no testimony or evidence that could identify the actual situation of commuting of staff A, and the fact in the report could not be confirmed.
In addition, it was confirmed that the commuting notice of staff A was sent to commuting on foot, and that commuting allowance was not received.
・Although the C staff's car commuting was properly determined based on the permission criteria, D staff's car commuting was permitted by the school principal's wrong recognition, despite not originally meeting the permission criteria. .
・It was confirmed that the E staff was commuting by bicycle and did not change the commuting notice. The E staff had purchased a bus commuter pass.
■Response of Motoichi
・Commuting by private car is an exceptional means, so we will make a careful decision with the correct recognition of the permission criteria when permitting.
・Efforts will be made to promote the understanding of the permission criteria for each staff member.
・Given that inappropriate acts related to commuting notification have been confirmed, we will take measures such as confirming that commuting is performed in accordance with the contents of the notification.
・Based on the above, we will work on appropriate labor management. |
2023
November 30 | Matters related to side jobs of staff (PDF: 84KB) | ・Despite being on leave due to illness, the A staff member of the X Bureau performs a side job selling on the mail order site, and this act of A staff member corresponds to fraudulent receipt of salary etc. | ■Results of the survey
・We were able to confirm the fact that A staff may be working on a part-time job (side job), but A staff was on leave and could not conduct interviews due to health conditions. As a result, it was not possible to determine whether or not there was any fact in the report.
■Response of Motoichi
・In order to ensure that there are no similar suspicions in the future, we will thoroughly prohibit part-time work as a affiliation and concentrate on medical treatment on sick leave, etc. through supervisors.
・If information is provided on suspected acts, the investigation shall promptly proceed to the extent possible. |
2023
August 31 | Matters related to taking leave (PDF: 178KB) | ・Employees are not allowed to take other than those assigned in advance by the chief, etc., and if they want to take other leave, they need to coordinate with other staff themselves, so they can freely take leave I am in trouble. | ■Results of the survey
・Based on the busy situation of the workplace, customary workplace rules have been established, such as an upper limit on the number of employees who can take leave on the same day.
・The leave is allocated to reflect the intention of the leave indicated by the staff in advance, and a monthly charge slip is created.
・Employees taking leave other than the day they were assigned were covered in the workplace, including the chief, including the case of sudden leave requests, and the facts pointed out by the whistleblower could not be confirmed.
■Response of Motoichi
・The workplace rules for taking leave are necessary for the operation of the workplace, but the responsible staff will appropriately inform the staff, etc. of the rules. ・We will promote the creation of a system that maintains transparency and fairness when implementing workplace rules related to taking leave. |
2023
August 31 | Matters related to transporting personal belongings (PDF: 131KB) | ・A staff member, a school janitor, transferred his / her belongings to the school to which he / she transferred his / her personal belongings to the new school. | ■Results of the survey
・A It was confirmed that when the staff was transferred, the incoming and outgoing company B was transported to the school where the transfer was made.
・A There was no confirmation that the staff performed unfair discriminatory treatment, such as performing some advantageous treatment to the B operator in return for the transport of personal belongings.
■Response of Motoichi
・In the future, we will introduce this matter as a reference example in scandal prevention training, etc., and work to raise the awareness of staff so that cases that could mislead the citizens as in this case do not occur. |
2023
May 31 | Matters related to violation of confidentiality obligations (PDF: 117KB) | ・A The inappropriate content was included when the section manager explained his disciplinary action to subordinate staff.
・Human rights violations are caused by raising hands in front of other staff to identify staff who have not been vaccinated against COVID-19. ・There is a suspicion that you have filed a leave declaration based on false reports regarding COVID-19 infection. | ■Results of the survey
・Section A's explanation of his own disciplinary action was inappropriate.
・There was no fact that employees who had not been vaccinated against COVID-19 raised their hands, and there were no problems with taking leave when COVID-19 was affected.
■Response of Motoichi
・The boss will give strict attention and guidance to Section A section manager, and will continue to strictly supervise work attitudes and behaviors. |
2023
May 31 | Matters related to inappropriate accounting and labor affairs (PDF: 236KB) | Inappropriate accounting, labor, and Subsidies for School Expenses-related affairs were carried out during the leave of absence. | ■Results of the survey
・At the school, multiple inappropriate acts were recognized in multiple accounting and labor affairs.
・Principals and deputy principals cannot be said to have fulfilled their duties.
・The Secretary-General also provided a certain level of follow-up, but it cannot be said that he was able to provide sufficient support.
■Response of Motoichi
・Conduct school accounting affairs surveys and self-checks, strengthen training and check systems, etc., and work on studying and implementing measures to prevent recurrence throughout the organization. |
2023
May 31 | Matters related to the implementation of telework (PDF: 136KB) | A It is inappropriate to carry out telework by staff, take nursing leave for children, and take partial leave. | ■Results of the survey
・Regarding the application and acquisition procedures, we could not confirm the fact that it violated the provisions of the system.
・However, for the smooth operation of the workplace, responsible employees are required to make efforts to gain an understanding of the workplace.
■Response of Motoichi
・Promote communication and information sharing in the workplace to increase the satisfaction and fairness of staff.
・Improving the improvement of management in the workplace. |
2023
May 31 | Matters concerning notification of lost and founds (PDF: 111KB) | ・According to the law, some lost and found on municipal subways must be kept after reporting to the police department. ・Some of the lost items found by the user and are recorded as those found by staff. | ■Results of the survey
・It was confirmed that there was no error in the content pointed out by the whistleblower.
■Response of Motoichi
・Review the operation after consultation and coordination with the Kanagawa Prefectural Police. |
2023
May 31 | Matters concerning the handling of personal information (PDF: 104KB) | A Regarding personal information about teacher A, Section B leaked information. | ■Results of the survey
・The fact that Section B leaked personal information about Teacher A could not be confirmed, and there was no objective evidence to judge that the possibility was high.
・It was not possible to conclude that Section B had made a leak.
■Response of Motoichi
・We will continue to promote initiatives related to the protection of personal information and raise awareness. |
2023
March 1 | Violation of duty to concentrate on duties (PDF: 110KB) | A During the time when the staff is in charge of reception during the closing hours, he leaves for a walk outside the premises of the government building, violating the "duty to concentrate on his duties." | ■Results of the survey
・A Staff members are up to 19 minutes at a time, every month.
I was absent during working hours about two or five times.
■Response of Motoichi
・A Regarding the departure of staff, in September 2022, the supervisory and supervisory staff paid attention and instructed on the target actions.
・After the guidance, the target behavior was improved.
・In the future, if similar acts are recognized, we will provide appropriate guidance. |
2023
March 1 | Matters related to the work status of staff appointed for the fiscal year (PDF: 192KB) | ・A The teacher usually works as a teacher in charge even though he is an appointment staff for the fiscal year that cannot be classroom teacher, and it is normal to work beyond the original working hours, and the principal seems to improve this. . ・The B staff is an appointment staff for the fiscal year who works as a staff room business assistant, but during working hours, he operates a personal smartphone, looks at files unrelated to the work, etc., and does not work . In addition, they are authorized to log in to the school affairs system and may view elementary school studenｔ's grade information and question whether it is appropriate for the duties of staff B. | ■Results of the survey
・A The teacher did not go through the regular overtime order procedure and worked outside of work hours, and the attendance book did not enter the correct actual situation. In addition, the principal and the deputy principal were kind to the teacher A and virtually silenced without going through regular procedures.
・The B staff was engaged in the necessary work as a affiliation, and the operation of the PC was also related to the work, and no act in the report was allowed. In addition, the work using the school affairs system was appropriate at the request of Teacher C, and was not viewed for personal purposes.
・It is inappropriate for the B staff to log in to the school affairs system by the teacher C himself without the permission of the principal.
■Response of Motoichi
・A Regarding the teacher's case, improve the support system for the principal so that the work can be completed during working hours. In addition, the Human Resources and Labor Section will provide continuous guidance so that improvements can be made reliably.
・Guidance to the principal and teacher C that the B staff has issued the authority to log in to the school affairs system on their own without the permission of the principal. |
2022
November 18 | Matters related to breach of duty of duty and rants (PDF: 126KB) | ・A It is a violation of the duty of devotion to duties that staff members are leaving or performing acts that seem to be long-term chats.
・The boss doesn't seem to be aware of those actions. | ■Results of the survey
・A The staff acknowledged that they were engaged in activities such as leaving and chatting.
・I was able to confirm the fact that the boss was providing guidance to A staff member.
■Response of Motoichi
・He paid attention to the behavior of staff A, provided guidance in a timely and appropriate manner as necessary, and instructed them to keep records. |
2022
November 18 | Matters concerning rants, etc. (PDF: 158KB) | A The staff did not follow the instructions of the chief and made remarks that denied personality. He also made remarks to other staff members that slandered the chief. | ■Results of the survey
・A There are aspects of the behavior of staff that are not suitable for the workplace, and it is important for supervisors to provide guidance.
・A It has been confirmed that since General Affairs Division paid attention to the staff about the content of the remarks and the loudness of the voice, it has been confirmed that there has been no problematic behavior.
■Response of Motoichi
・The supervisor continued to pay attention to the behavior of A staff and instructed supervisors in a timely and appropriate manner as necessary. |
2022
November 18 | Appointment of Safe Driving Manager (PDF: 111KB) | Department X has intentionally avoided the appointment of safe driving managers due to a lawful approach. | ■Results of the survey
・When I checked with Kanagawa Prefectural Police, I found that the current operation of a safe driving manager in a section that owns five or more vehicles is appropriate.
■Response of Motoichi
・We will further comply with the Road Traffic Law and prevent traffic accidents by disseminating the contents of the safe driving manager training courses taken by the safe driving manager. |
2022
November 18 | Matters concerning rants of staff (PDF: 118KB) | ・A The behavior of the staff and the text of the email are violent.
・The dissatisfaction with the contractor is stopped by telling the staff around him.
・He speaks to other staff about matters related to the private life of the staff. | ■Results of the survey
・A Although some caution was required in the behavior of the staff, it was not confirmed that the whistleblower would disrupt the order of the workplace or reduce the motivation of the staff.
■Response of Motoichi
・In the workplace where there are various staff members, some staff may feel uncomfortable, so I was instructed again through my direct boss to be careful about their behavior.
・Regarding the handling of personal information, we will give a wide range of guidance to pay close attention to suspicious behaviors. |
Those that have passed two years after the publication of the survey results are omitted from the website.
To download Adobe Acrobat Reader DC
