Information sharing method implementation manual

Last Updated January 31, 2024

This manual explains the "information sharing method", which is one of the ways to grasp the people requiring assistance in the event of a disaster, when promoting efforts to support people requiring assistance.

What is the Information Sharing Method?

This is a method in which the ward notifies the target person in need of assistance and provides the personal information of those who did not refuse to provide the information to Neighborhood Association Neighborhood Associations, etc., which has concluded an agreement with the ward.

Information sharing method implementation manual (mini version) (PDF: 529KB)

This section provides an overview of the information sharing method.

Information sharing method implementation manual (complete version)

About information sharing method, detailed contents and style necessary for procedure are posted.

Main Part (PDF: 578KB)

What is the provision of a list of people requiring assistance using the "Information Sharing Method"?
Flow to Provision of Lists
When you receive the list of people requiring assistance
List of Contacts

Collection of materials (models, styles, etc.)

Collection of materials (models, styles, etc.)
	Name of materials	Contents
Document 1	Disaster assistance support project information sharing method implementation application (word: 20KB)	If it is decided to implement an information sharing method at Neighborhood Association Neighborhood Associations, etc., submit it to the ward.
Document 2	Agreement (model) on provision of information on people requiring assistance (word: 29KB)	This is a model of an agreement concluded between the ward and Neighborhood Association Neighborhood Associations.
Document 3	(No. 1 style) Notification on how to handle personal information (word: 14KB)	We notify ward about information manager, handler, storage place at the time of agreement conclusion.
Document 4	(No. 2 style) Notification of change of notification items (word: 15KB)	We submit to ward when there is change in the above matters.
Document 5	Example of notice sentence to person requiring assistance (word: 31KB)	This is an example of a notice sent from the ward to the target person.
Document 6	Example of deletion request form (word: 33KB)	This is a document submitted to the ward by those who refuse to provide a list to Neighborhood Association Neighborhood Associations.
Document 7	Training attendance report (word: 19KB)	It is document reporting to ward that we attended training about appropriate handling of personal information.
Document 8	Receipt of training materials (for local welfare officers and second and subsequent students) (word: 24KB)	Participants from the second time onwards can attend the training voluntarily and distribute materials. I would like to report that you have received the materials.
Document 9	Information on people requiring assistance (list) receipt (word: 13KB)	When you receive the list of people requiring assistance, submit it to the ward.
Document 10	Check sheet for handling of personal information (word: 20KB)	It is item to confirm by ward at the time of delivery of the first list.
Document 11	Check sheet for handling personal information (after the second time) (word: 20KB)	It is item that ward confirms at the time of delivery of list after the second time.
Document 12	Example of announcement at the first visit (word: 26KB)	This is an example of a document that can be used when visiting the target person's home.
Document 13	Example of Evacuation Support Card (word: 22KB)	This is an example of a document describing the contents of evacuation support for each person requiring assistance.
Document 14	emergency contact number registration form (Word: 29KB)	Person who wants to list emergency contact number in list of people requiring assistance submits to ward.

※Documents 12 and 13 are an example. It doesn't mean that you have to use it. Please consider the contents at Neighborhood Association Neighborhood Associations, etc.

Related laws and regulations (PDF: 177KB)

Article 49-10-13 of the Basic Act on Disaster Countermeasures
Article 12 of the Yokohama City Earthquake Countermeasures Ordinance
Article 4-10 of the Yokohama City Earthquake Countermeasures Ordinance Enforcement Regulations
Article 3-10, 14-17 of the Ordinance on Promotion of self support and community support in the Event of a Disaster in Yokohama City

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