Operation Manual of evacuation shelter

　This manual is a summary of procedures for the operation and operation of the evacuation shelter, with the members of the steering committee and evacuees working together until 72 hours after the earthquake.
In opening and operating, it is important to act with the following points in mind.

• In evacuation shelter, all evacuees must provide support for the operation.
• Only the members of the Steering Committee do their best not to get tired.
• In the event of a disaster, close cooperation between the evacuation shelter and the communities in which people living at home are affected.

Check the contents of this manual on a regular basis, and check the procedures for establishing and operating bases.

　We have been reviewing our management methods in evacuation shelter in line with changes in social conditions and external factors, such as the transition of COVID-19 under the Infectious Diseases Control Law to Class 5 and the termination of the operation of J-anpi.
　The content of these revisions was reflected in the evacuation shelter Operation Manual, and some revisions were made. The main revisions are as follows.

• Adding or modifying descriptions related to safety confirmation at the time of establishment of a base
• Addition / modification of descriptions related to infectious disease countermeasures at bases after the transition to COVID-19 Class 5
• Adding "Training"
• Adding or modifying descriptions due to the end of operation of J-anpi
• Update the list of evacuation shelter stockpiled items (deployed quantity and current status per base)

From the following, you can download the batch version (PDF) and the split version (word (some Excel)).

Manual for Establishment and Operation of evacuation shelter (Revised in September 2023) (PDF: 7,257KB)

1. Cover (word: 131KB)
2. First of all, Table of Contents (word: 28KB)
3. Establishment and operation of bases and group formation (word: 46KB)
4. Group organization and division of office work of each group (word: 27KB)
5. Preparation for opening (word: 3,191KB)
6. Opened (word: 15,432KB)
7. Management (word: 4,603KB)
8. Closed (word: 83KB)
9. Training (word: 676KB)
10. Collection of styles (styles No. 1-14) (word: 65KB)
11. Collection of styles (Form No. 15-17) (Excel: 107KB)
12. Collection of styles (style No. 18) (word: 30KB)
13. Data collection (word: 137KB)

This manual has been compiled into a video, so please use it.
“evacuation shelter” establishment and operation manual (Youtube) (outside site)

　In affected areas, there are various problems that take advantage of the confusion caused by disasters. Above all, at evacuation centers, it is important to prevent women from consulting anyone about requests such as securing changing rooms and childcare spaces, and to prevent the occurrence of crimes against women at blind spots.
　In order to ensure that everyone can live an evacuation life in evacuation shelter in the event of a disaster, the secondary disaster has created a pamphlet that summarizes matters that need to be considered within the site. We hope that you will use it for the establishment and operation of the base, and that you actively work on the base management that takes into account the differences between men and women.

1. "Creating evacuation centers incorporating women's perspectives" brochure (PDF: 1,185KB)
   ・Checklist from normal times (PDF: 554KB) (front surface)
   ・Checklist (PDF: 363KB) at the time of disaster (opening / operation) (back side)
   ・Example of gymnasium layout (PDF: 957KB) (spread surface)
2. Display of changing rooms, etc. (PDF: 161KB)
3. Consultation organization guide handbill (PDF: 480KB)