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birth registration form death registration/death notification form

If a child is born or dies while a foreigner is living in Japan, you must notify the ward office. Documents at the time of notification will remain at the ward office for 10 years.

Last Updated September 10, 2021

When a child is born in Japan

What we need to do

When a foreign child is born in Japan, you must do the following:
1. Within 14 days from the date of birth, you will receive a "birth registration form" (a document that informs you that your child was born).
2. Get a child's "status of residence" (qualification to live in Japan).
3. I will inform the government office of your country.

"birth registration form"

Family Registry Division of the ward office where I live

What you need

1."birth registration form" and "birth certificate"
If a child is born in a hospital, both can be obtained at the hospital.

2."Mother and Child Health Handbook" (small notebooks that you get when you have a baby)

3. My father and mother's passport
It is necessary only if you want to write your father and mother's country on the documents you receive from the ward office after issuing birth registration form.

Characters that can be used in a child's name

1.Katakana (please write romantic characters)
2.Kanji (a person in the country who writes their names in kanji)

When the family died

When a foreigner died in Japan

Within seven days from the date you know that you have died, your family members should submit a "death registration/death notification form" (a document that informs you that you died).
※Foreigners married to a Japanese person must change their status of residence (qualifications to be able to live in Japan) when their husband or wife dies. Please inform the Immigration and Immigration Bureau (Immigration).

"death registration/death notification form"

I'll give it to one of the following.
•City, ward, town, village, and village where the deceased lived
•City, ward, town, villagedeath registration/death notification form

A person who goes out "death registration/death notification form"

1.Family (you don't have to live with you)
2.A person who lived with other than family
3.A person who lent a house or land to a deceased person

What you need

1."death registration/death notification form,"
You can get it at the hospital with "death certificate" written by the doctor.

2."Fire Burial Burial Permit Application" (Documents to cremate (burning) of a deceased person and putting bones into grave)
・You can get it at the ward office Family Registry Division.
・Write down the country of the deceased, Address, and where cremation is done.
・After issuing this document, we will issue a "fire burial permit" from the ward office to the place where you cremate.

List of Family Registry Division windows at each ward office
Name of ward officeWindowTelephoneFax
Aoba Ward Office Family Registry DivisionAoba Ward Office 2nd Floor 21st045-978-2225045-978-2418
Asahi Ward Office Family Registry DivisionAsahi Ward Office 1F, 12th floor045-954-6031045-955-4411
Izumi Ward Office Family Registry DivisionIzumi Ward Office, 2nd floor 201045-800-2341045-800-2508
Isogo Ward Office Family Registry DivisionIsogo Ward Office 2nd Floor 25th045-750-2341045-750-2535
Kanagawa Ward Office Family Registry Division107, 1F, Kanagawa Ward Office Annex.045-411-7031045-324-3586
Kanazawa Ward Office Family Registry DivisionKanazawa Ward Office 2F, 205045-788-7731045-701-5234
Konan Ward Office Family Registry DivisionKonan Ward Office 2nd Floor 20th045-847-8331045-841-1281
Kohoku Ward Office Family Registry Division24th floor, Kohoku Ward Office045-540-2250045-540-2260
Sakae Ward Office Family Registry DivisionSakae Ward Office Main Building 1F, 11th Floor045-894-8340045-894-3413
Seya Ward Office Family Registry Division23rd floor, Seya Ward Office045-367-5641045-362-1488
Tsuzuki Ward   Office Family Registry DivisionNo. 15 on the second floor of the Tsuzuki Ward   Office045-948-2251045-948-2259
Tsurumi Ward Office Family Registry DivisionTsurumi Ward Office 2F, 4th Floor045-510-1700045-510-1893
Totsuka Ward Office Family Registry DivisionTotsuka Ward Office 2F, 4th Floor045-866-8331045-862-0657
Naka Ward Office Family Registry Division21st floor, 2nd floor of Naka Ward Office Main Building045-224-8291045-224-8289
Nishi Ward Office Family Registry DivisionNishi Ward Office 1st floor, 6th floor045-320-8331045-324-3585
Hodogaya Ward Office Family Registry Division1F, Hodogaya Ward Office Main Building 1F045-334-6231045-335-6781
Midori Ward Office Family Registry Division24th floor, Midori Ward Office045-930-2247045-930-2255
Minami Ward Office Family Registry DivisionMinami Ward Office 2F, 11th Floor045-341-1115045-341-1123

For inquiries to this page

Civic Affairs Bureau Contact Service Dept.

Phone: 045-671-2176

Phone: 045-671-2176

Fax: 045-664-5295

Email address: sh-madoguchi@city.yokohama.jp

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