It is the top of this page

Identity verification method when we collected personal numbers such as Q14 employees

Last update date February 28, 2019

Q
It is person running company, but it is necessary to collect my numbers from employees for procedure for residence tax. When we gather, what kind of identity verification should we do?
A

For identity verification (number method Article 16) to carry out when we receive offer of personal number (my number) from employees for procedure for residence tax, it is necessary to perform two confirmation of "number confirmation" and "birth and parentage (the existence) confirmation".
Number confirmation is confirmation of personal number to receive offer from employees being right. Specifically, "notice card" and "personal number card", personal number confirms by having you show listed resident certificate and submit.
Birth and parentage (the existence) confirmation is confirmation of employees offering personal number being right owners of the number (not being spoofings). Specifically, we confirm by having you show driver's license, passport, identification of person insured of public identification card and employee health insurance with photographs such as personal number cards (you do not have any problem with equivalence that you used in number confirmation) and documents two or more such as pension books.
In addition, we set about "documents admitting that use of personal number desk work enforcer is suitable" prescribed by the number method enforcement regulations as follows in Yokohama-shi.
These contents followed content that National Tax Agency established. For more details, please confirm National Tax Agency homepage "FAQ about identity verification" (the outside site).

Documents which admit that use of personal number desk work enforcer is suitable (about contents to raise in the prescribed second column to raise in the first column, set as use of individual number desk work enforcer raises documents admitting that is suitable in the third column.)

The first column

The second column

The third column

Rule Article 1 Paragraph 1 No. 2

Use of individual number desk work enforcer admits that it is suitable as thing which can confirm that person showing the documents concerned by measures that it is documents which are similar to these which are issued by public office or were issued documents or other, and full name listed in notice card and on the natal date or Address (say "personal identity matter" as follows.) are listed and were put for the documents of indication and others of photograph concerned is person who is the same as specific individual distinguished by the personal identity matter concerned

1-1

Licensed tax accountant voucher (effective thing is best at the presentation.prescribed in licensed tax accountant method enforcement regulations (1951 Okura departmental order No. 55) Article 12 We say "licensed tax accountant voucher" as follows.)

1-2

Identification cards with indication of photograph of the person (say student identification card or identification card which corporation or public office issued or qualification. It has the same as follows, and there is mention of personal identity matter in) (effective thing is best at the presentation. We say "identification cards with photograph" as follows.)

1-3

There is mention of personal identity matter from war disabled notebook and others public office with documents with indication of photograph of issuance or the issued person (effective thing is best at the presentation. We say "shashinfukomatoshorui" as follows.)

1-4

It is documents which enforcers (we say "enforcers such as use of personal number desk work" as follows.) such as use of personal number desk work prescribed in rule Article 1 Paragraph 1 No. 3 ro issued, and the documents concerned can recognize recorded personal identity matter by electromagnetic method by the certification by identification mark or code mark (effective thing is best at the presentation.)

1-5

The documents at submitting use of personal number desk work to enforcers such as use of personal number desk work concerned using the documents concerned with grant or documents which we sent to the person after enforcer printed personal identity matter concerned

1-6

Is grant or documents which sent for the person after enforcers such as use of public office or personal number desk work printed personal identity matter, for enforcers such as use of individual number desk work, is the presentation or the documents when submit concerned in conjunction with report or application

Rule Article 1 Paragraph 1 No. 3 ro

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable (thing with mention of personal identity matter listed in notice card is best.)

2-1

By identification cards without indication of photograph of the person, there is mention of personal identity matter (effective thing is best at the presentation. We say "photographless identification cards" as follows.)

2-2

There is mention of seal of receipt date or date of issue and personal identity matter by receipt paper of local taxes or national tax, the tax payment certificate or receipt paper of social premium or utilities (thing within six months is best as for receipt date or date of issue at the presentation. We say "receipt papers such as local taxes" as follows.)

2-3

There is mention of personal identity matter from Seal Registration Certificate, copying or other public offices of tag of family register with documents (we include thing which is similar to these.) which there is not of indication of photograph of issuance or the issued person (thing within six months is best at the presentation from effective thing or issuance or issued day. We say "public documents which there is no photograph" in as follows.)

2-4

There is mention of personal identity matter with documents which enforcers such as use of individual number desk work issued for the person based on notification of collecting by method of special collection to issue to taxpayer concerned with special collection prescribed in Local Tax Law or the regulations based on law about special collection vote or other land taxes or law about Local Tax Law or other local taxes (we say "tax practice documents for the person grant" as follows.)

Rule Article 1 Paragraph 3 No. 5

Amount of money of net loss that is past, and is listed in reports which we accept after having taken measures of identity verification by regulations of law Article 16, matter which is necessary when the amount of money or other people providing of sloppy loss concerned make reports modifying the offer concerned or matter that it is considerable circumstances (we say "matters" as follows.), and the Ministers of Finance admit that they are suitable

3-1

Matter that the amount of standard of assessment just before modified report listed in modified report or the amount of a tax or the amount of standard of assessment just before request for rebirth listed in bill of rebirth or the amount of a tax is similar to these other

Rule Article 2 No. 2

Law enforcement order (2014 cabinet ordinance No. 155.about the use of number to be documents which are similar to these which are issued by public office or were issued documents or other, and to distinguish authorized individual in administrative procedure Use of individual number desk work enforcer admits that it is suitable as thing which can confirm that person showing the documents concerned by measures that personal identity matter listed in documents to say "we order" as follows, and to raise for) Article 12 Paragraph 1 first is listed and were put for the documents of indication and others of photograph concerned is person who is the same as specific individual distinguished by the personal identity matter concerned

4-1

Licensed tax accountant voucher

4-2

Identification cards with photograph

4-3

shashinfukomatoshorui

4-4

It is documents which enforcers such as use of personal number desk work issued, and the documents concerned can recognize recorded personal identity matter by electromagnetic method by the certification by identification mark or code mark (effective thing is best at the presentation.)

4-5

The documents at submitting use of personal number desk work to enforcers such as use of personal number desk work concerned using the documents concerned with grant or documents which we sent to the person after enforcer printed personal identity matter concerned

4-6

Is grant or documents which sent for the person after enforcers such as use of public office or personal number desk work printed personal identity matter, for enforcers such as use of individual number desk work, is the presentation or the documents when submit concerned in conjunction with report or application

Rule Article 3 Paragraph 1 No. 6

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable (we limit to thing with mention of individual number of personal number (person who says "personal number" as follows, and provides) to prescribe in law Article 2 Paragraph 5 and personal identity matter.)

5-1

There is mention of personal number and personal identity matter with public office or documents which enforcers such as use of personal number desk work made issuance or issuance

5-2

Petition (thing within six months is best from day when we made at the presentation.) by the person of being own personal number

5-3

Notice card by regulations of law about the use of number to distinguish authorized individual in administrative procedure and individual number card and notice card (we say "returned notice card" as follows.) returned by regulations of departmental order (2014 general affairs departmental order No. 85) Article 15 about offers of identification personal information by reporting network system or individual number card (we say "returned personal number card" as follows.) which was returned by regulations of departmental order Article 32 Paragraph 1

Rule Article 3 Paragraph 2 No. 2

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable

6-1

Photographless identification cards

6-2

Receipt papers such as local taxes

6-3

Public documents which there is no photograph in

6-4

Tax practice documents for the person grant

Rule Article 3 Paragraph 4

Matter which admits that use of matter or other personal numbers desk work enforcer that only the person can know is suitable

7-1

Account number (limited to the person name.) of financial institution which use of personal number desk work uses when we perform number referred according to each person by enforcer, business or payment with the person Our plural matters such as information peculiar to business such as, securities number, the latest business date

Rule Article 3 Paragraph 5

When use of personal number desk work enforcer admits that it is clear to be person who is the same as authorized individual distinguished by personal identity matter

8-1

Of being the person for at the time of employment agreement establishment when is person having a relation following these confirming hiring or other, and it is apparent to be person who is the same as specific individual distinguished by personal identity matter confirmed by measures to raise to personal identity matter listed in documents which person providing individual number raises for notification card or the Article 12 Paragraph 1 first to give an order to start by what perceive or each rule Article 3 Paragraph 1 issue (say that "person offering personal number is the person" as follows.)

8-2

When it is relative (it says "support relatives" as follows.) of spouse targeted for subtraction prescribed in Income Tax Law or support relative and others, and it is apparent that person who provides personal number by perceiving is the person

8-3

When when it continues from the same person confirming that it is past and is the person, and it receives offer of individual number, it is apparent that person providing individual number by what we perceive is the person

Rule Article 4 No. 2 ro preceding paragraph

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable (thing which personal number of the person providing concerned and personal identity matter are listed in is best.)

9-1

Personal number card or notice card

9-2

Returned personal number card or notice card which was returned

9-3

It was copying of resident certificate prescribed in the Law of the Basic Resident Registers (1967 law No. 81) Article 12 Paragraph 1 or resident certificate items mentioned certificate (we say "copying of resident certificate or resident certificate items mentioned certificate" as follows.), and, on full name, the natal date, Address of man and woman and individual number were listed

9-4

There is mention of personal number and personal identity matter with public office or documents which enforcers such as use of personal number desk work made issuance or issuance

9-5

Petition (thing within six months is best from day when we made at the presentation.) by the person of being own personal number

Rule Article 4 No. 2 ro latter half

Method to admit that use of personal number desk work enforcer is suitable

10-1

Method (we say "transmission with computer affecting use of person offering personal number" as follows.) to receive offer from the person using electronic intelligence processing organization that connected computer modifying use of person providing of personal number to computer affecting use of enforcer such as use of personal number desk work on telecommunications line

Rule Article 4 No. 2 ni

Method to admit that use of personal number desk work enforcer is suitable

11-1

The regulations (December 24, 2004 regulations No. 67.about the use of information and communication technology in Yokohama-shi administrative procedures Measures (regulations enforcement regulations (February 28, 2005 rule No. 20 about the technical use of information and communication in Yokohama-shi administrative procedures.to say "the online regulations" as follows, and to appoint in) Article 3 Paragraph 4 We say "online rule" as follows and say e-signature to prescribe to) Article 4 Paragraph 2. Receiving transmission of information to affect the offer that we say "e-signature" as follows, and) was performed concerned (it is only on the condition that use of personal number desk work enforcer receives offer.) .

11-2

Private electronic certificate (law (2000 law No. 102 about the e-signature and certification duties. E-signature to say "the e-signature method" as follows, and to say electronic certificate (thing with record of personal identity matter is best.) to offer for one of duties person who received authorization to prescribe issues and to modify the authorization to) Article 4 Paragraph 1, and to be confirmed by) and the private enterprise electron certificate concerned receiving transmission of information to modify the performed offer concerned (it is only on the condition that personal number-related desk work enforcer receives offer.) .

11-3

It is personal number card, driver's license, passport or other public offices or documents which are similar to these which use of personal number desk work is issued only for one for the person by enforcer or were issued documents or other, and receive transmission with computer modifying use of person providing receiving submission of presentation (effective thing is best at the presentation.) of thing with mention of personal identity matter or copying or individual number.

11-4

Method to authenticate by identification mark to issue only for one for the person after having confirmed that personal number-related desk work enforcer is the person and code mark

Rule Article 6 Paragraph 1 No. 3

Public office or documents that use of individual number desk work enforcer admits that it is suitable as thing proving that we provide individual number as proxy/agent of the documents or other people who use of personal number desk work is issued only for one for the person by enforcer or were issued

12-1

There are mention of personal identity matter of signature of the person and seal and proxy/agent and seal (we remove case to receive offer of personal number from person performing desk work of law No. 237) Article 2 Paragraph 1 in licensed tax accountant method (1951.)

12-2

It is personal number card, driver's license, passport or other public offices or documents which are similar to these which use of personal number desk work is issued only for one for the person by enforcer or were issued documents or other, and there is mention of personal identity matter (we remove case to receive offer of personal number from person performing desk work of licensed tax accountant method Article 2 Paragraph 1 only for effective thing at the presentation.)

Rule Article 7 Paragraph 1 No. 2

Use of individual number desk work enforcer admits that it is suitable as thing which can confirm that person showing the documents concerned by measures that it is documents which are similar to these which are issued by public office or were issued documents or other, and personal identity matter listed in documents to raise for the Article 12 Paragraph 2 first to give an order to start is listed and were put for the documents of indication and others of photograph concerned is person who is the same as specific individual distinguished by the personal identity matter concerned

13-1

Licensed tax accountant voucher

13-2

Identification cards with photograph

13-3

shashinfukomatoshorui

13-4

It is documents which enforcers such as use of personal number desk work issued, and the documents concerned can recognize recorded personal identity matter by electromagnetic method by the certification by identification mark or code mark (effective thing is best at the presentation.)

Rule Article 7 Paragraph 2

It is documents which are issued by public office of entry certificate and others or were issued and documents which are similar to person who, in fact, provides personal number and these proving relations with the corporation concerned documents or other, and use of individual number desk work enforcer admits that it is suitable (limited to thing with mention of the location of business name of the corporation concerned or name and main store or main office.)

14-1

It is documents which are similar to issuance or these issued documents or other, and there is mention of the location of business name of the corporation concerned or name and Main Store or main office from entry certificate, Seal Registration Certificate or other public offices (for less than six months from thing which is effective at the presentation or issuance or issued day we limit to thing. Documents (we say "employee ID cards" as follows.) which say "entry certificates" as follows, and prove relations with person and the corporation which, in fact, provide individual number concerned such as) and employee ID card

14-2

Receipt papers such as local taxes (there is mention of the location of business name of the corporation concerned or name and main store or main office, and on receipt date or date of issue limits to thing for less than six months at the presentation. Say "receipt papers such as local taxes to be concerned with corporation" as follows;) and employee ID card.

Rule Article 9 Paragraph 1 No. 2

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable

15-1

Photographless identification cards

15-2

Receipt papers such as local taxes

15-3

Public documents which there is no photograph in

15-4

Tax practice documents for the person grant

Rule Article 9 Paragraph 3

Matter which admits that the person and matter or other personal number use desk work enforcers who can know only proxy/agent are suitable

16-1

Account number (limited to the person name.) of financial institution which relations of the person and proxy/agent and use of personal number desk work uses when we perform number referred according to each person by enforcer, business or payment with the person Our plural matters such as information peculiar to business such as, securities number, the latest business date

Rule Article 9 Paragraph 4

When use of individual number desk work enforcer admits that it is apparent being person who is the same as specific individual distinguished by personal identity matter listed in documents to raise for the ordering Article 12 Paragraph 2 first

17-1

Of being the person for at the time of employment agreement establishment when is person having a relation following these confirming hiring or other, and it is apparent to be person who is the same as specific individual distinguished by personal identity matter listed in documents to raise for the Article 12 Paragraph 2 first whom person providing individual number as proxy/agent of the person gives an order to start by what perceive (say that "person offering personal number is proxy/agent of the person" as follows.)

17-2

When it is support relatives, and it is clear that person who offers personal number by perceiving is proxy/agent of the person

17-3

When it is apparent that person who provides individual number by perceiving when we continue from the same person confirming that it is past and is the person and receive offer of individual number is proxy/agent of the person

17-4

When proxy/agent is corporation, and it is apparent that person who provides individual number by showing documents to fix for rule Article 7 Paragraph 2 for enforcers such as use of personal number desk work to past is proxy/agent of the person

Rule Article 9 Paragraph 5 No. 6

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable (thing with mention of personal number of the person and personal identity matter is best.)

18-1

There is mention of personal number and personal identity matter with public office or documents which enforcers such as use of personal number desk work made issuance or issuance

18-2

Petition (thing within six months is best from day when we made at the presentation.) by the person of being own personal number

18-3

Returned personal number card or notice card which was returned

The rule Article 10 first

Method that the person and use of individual number desk work enforcer of receiving transmission of personal identity matter of proxy/agent and information to prove thing providing of individual number as proxy/agent of the person and others admit that they are suitable

19-1

Receive transmission of personal identity matter of the person and proxy/agent and information to prove thing providing of personal number as proxy/agent of the person.

19-2

You input identification mark which you notified the person of based on regulations of online rule Article 4 Paragraph 1, and receive transmission of information to affect the offer concerned.

Rule Article 10 No. 2

Electronic certificate (law (2002 law No. 153 about the certification duties of local public entity information system mechanism to affect e-signature.for signature to affect proxy/agent Method that we say "the public personal identification method" as follows and say electron certificate for signature to prescribe to) Article 3 Paragraph 1, and use of individual number desk work enforcer of) and e-signature to be confirmed by electron certificate for the signature concerned receiving transmission of information to modify the performed offer concerned and others admits that it is suitable

20-1

E-signature to be confirmed by electronic certificate for electronic certificate for signature to affect proxy/agent and the signature concerned receiving transmission of information to modify the performed offer concerned (only on the condition that signature inspection person to prescribe in public personal identification method Article 17 Paragraph 4 or signature identifier to prescribe in article Paragraph 5 receives offer of individual number.) .

20-2

E-signature to be confirmed by local taxes procedure electron certificate affecting proxy/agent and the local taxes procedure electron certificate concerned receiving transmission of information to modify the performed offer concerned (it is only on the condition that use of personal number desk work enforcer receives offer.) .

20-3

E-signature to be confirmed by private electronic certificate affecting proxy/agent and the private electron certificate concerned receiving transmission of information to modify the performed offer concerned (it is only on the condition that personal number-related desk work enforcer receives offer.) .

20-4

E-signature to be confirmed by electronic certificate which the registration official made based on regulations of 2 Paragraph 1 of commercial registration method (1963 law No. 125) Article 12 and Paragraph 3 when proxy/agent is corporation and the electron certificate concerned receiving transmission of information to modify the performed offer concerned (it is only on the condition that personal number-related desk work enforcer receives offer.) .

20-5

Method to authenticate by identification mark to issue only for one for proxy/agent after having confirmed that personal number-related desk work enforcer is the person and code mark

20-6

It is personal number card, driver's license, passport or other public offices or documents which are similar to these which use of personal number desk work is issued only for one for proxy/agent by enforcer or were issued documents or other, and receive transmission with computer modifying use of person providing receiving submission of presentation (effective thing is best at the presentation.) of thing with mention of personal identity matter or copying or individual number.

20-7

Receiving the presentation such as entry certificates and employee ID card when we receive offer of personal number from employees of proxy/agent (the proxy/agent concerned is limited in the case of corporation.) of the person or receiving submission of copying or receiving offer using electronic intelligence processing organization that we connected computer modifying computer and use of person providing of individual number to modify use of individual number relations desk work enforcer to on telecommunications line (when we receive the presentation of the documents concerned about entry certificates from the corporation concerned in the past, it can depend on method to confirm documents which received the presentation replacing with the presentation of the documents concerned in the past.) .

20-8

Receiving the presentation such as receipt papers such as local taxes to be concerned with corporation when we receive offer of personal number from employees of proxy/agent (the proxy/agent concerned is limited in the case of corporation.) of the person and employee ID card or receiving submission of copying or receiving offer using electronic intelligence processing organization that we connected computer modifying computer and use of person providing of individual number to modify use of individual number relations desk work enforcer to on telecommunications line (when we receive the presentation of the documents concerned about receipt papers such as local taxes to be concerned with corporation from the corporation concerned in the past, it can depend on method to confirm documents which change to the presentation of the documents concerned, and received the presentation in the past.) .

20-9

Method (it is only on the condition that we receive offer about desk work of law Article 2 Paragraph 1.) that e-signature to be confirmed by electron certificate for electron certificate for signature to modify the licensed tax accountants concerned when we receive offer of individual number from licensed tax accountant belonging to proxy/agent (the proxy/agent concerned says licensed tax accountant corporation prescribed in 2 of licensed tax accountant method Article 48 or lawyer corporation (notifying of by regulations of law Article 51 Paragraph 3 as follows in "licensed tax accountant corporations", and limit in the case of).) of the person or lawyer (we say "licensed tax accountants" as follows.) notifying by regulations of law Article 51 Paragraph 1 and the signature concerned inputs the proxy/agent concerned or identification mark which we notified the licensed tax accountants concerned of and code mark based on regulations of online rule Article 4 Paragraph 1 in information to modify the performed offer concerned and receives transmission

20-10

Method (it is only on the condition that we receive offer about desk work of law Article 2 Paragraph 1.) that e-signature to be confirmed by local taxes procedure electron certificate which modifies the licensed tax accountants concerned when we receive offer of personal number from licensed tax accountants belonging to proxy/agent (the proxy/agent concerned is limited to cases such as licensed tax accountant corporations.) of the person and the local taxes procedure electron certificate concerned inputs the proxy/agent concerned or identification mark which we notified the licensed tax accountants concerned of and code mark based on regulations of online rule Article 4 Paragraph 1 in information to modify the performed offer concerned and receives transmission

Rule Article 10 No. 3 ro preceding paragraph

It is public office or documents which are similar to these which use of personal number desk work is issued by enforcer or were issued documents or other, and use of personal number desk work enforcer admits that it is suitable (thing with mention of personal number of the person and personal identity matter is best.)

21-1

Personal number card of the person or notice card

21-2

Returned personal number card of the person or notice card which was returned

21-3

It was copying of resident certificate of the person or resident certificate items mentioned certificate, and, on full name, the natal date, Address of man and woman and individual number were listed

21-4

With public office or documents which enforcers such as use of personal number desk work made issuance or issuance, there is mention of individual number of the person and personal identity matter

21-5

Petition (thing within six months is best from day when we made at the presentation.) by the person of being own personal number that the person listed

Rule Article 10 No. 3 ro latter half

Method to admit that use of personal number desk work enforcer is suitable

22-1

Receive transmission with computer affecting use of person offering personal number.

To <front
To next>

Inquiry to this page

Financial Leading court lady tax part Tax Division

Telephone: 045-671-2253

Telephone: 045-671-2253

Fax: 045-641-2775

E-Mail address [email protected]

Return to the previous page

Page ID: 876-212-730

We come back to the top