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About copy of resident certificate's Copy and resident certificate Items Certificate

Final update date April 1, 2021

Notice

About reduction (free) of grant fee of certificate (copy of resident certificate's Grant Fee Reduction (Free)

Overview

  • When there is resident certificate City can request it at any ward office or administrative service corner in the city.
  • You can also request by mail.
  • If you are a person, yourself and a member of same household number card (personal number card) can also request at a convenience store. For details,Page about convenience store deliveryPlease check.

who can make a claim

You can request one of the following:

  1. The person or himself / herself and a member of same household,proxy/agent
  2. Those who have a good reason to request a copy of resident certificate's request
    1. Those who need to exercise their rights or fulfill their obligations
    2. Those who need to submit to national or local government agencies
    3. Those who have a good reason to use resident certificate's information
    4. Specific clerk (lawyer, etc.) who received a request from A to C above

If a person with a valid reason to request a copy of resident certificate City makes a request, it is necessary to clarifyAddress and resident certificate City when requesting a copy of the city. In addition, we may ask for materials (copy of contract, etc.) that can confirm whether the request is for a valid reason.

The person or himself / herself and a member of same household,proxy/agent

When requesting at the counter

billing address and handling time

When there is resident certificate City can request at any ward office or administrative service corner.
Please note that you cannot apply electronically.

Each ward office in Yokohama city

From Monday to Friday from 8:45 am to 5:00 pm
From 9:00 am to noon on the second and fourth Saturdays About the ward office window opening agency on the second and fourth Saturdays
※Holidays and New Year holidays are closed.

Yokohama City Administrative Service Corner

From Monday to Friday from 7:30 a.m. to 7:00 p.m.
Saturday and Sunday from 9:00 am to 5:00 pm
※Holidays and New Year holidays are closed.

Necessary items

  • (For window) Invoices for copies of resident certificate bill (PDF: 432KB)
  • Identity verification documents for those who came to the counter family register / Identity Confirmation at the time of notification of change of residents and
    • Driver's license, passport (passport), my number card (personal number card) or Basic Resident Register card with photo, residence card or special permanent resident certificate, etc.
    • If you do not have these documents, you will be asked to confirm your identity at multiple counters, such as "Health Insurance Card and pension's office by multiple points or by oral or other questions.
  • Documents that can confirm proxy authority (only in proxy/agent requested by himself or his same household or the person in question)
    • legal representative (parental guardian, adult guardian, etc.) family register certificate, adult guardianship registration certificate, etc.
    • Optional proxy/agent of Optional Power of Attorney (Please
    • A power of attorney is not required when a person (applicant) and a member of same household.
    • A copy of resident certificate with resident certificate code cannot be issued to proxy/agent City. It will be sent to Address (the person to be charged) will be sent
    • A copy of resident certificate with my number (personal number) cannot be issued to legal representative under 15 years of age or to proxy/agent or other than an adult guardian. It will be sent to Address (the person to be charged) will be sent
  • Request only for resident certificate's.
    When certifying to the form specified by the company or school, please fill out the designated form in advance and bring it. When there is not designated paper, we issue in format of Yokohama-shi.
  • Fees
    300 yen per copy
    Fees may be exempted according to laws and regulations, such as when submitting to pension City Office may bepension City. DetailsFees for family register and resident certificate Certificate FeesPlease see the page.

Form and entry examples

When requesting by mail, etc.

Estimated number of days

  • For billing by mail, it takes the total number of processing days and round-trip postal delivery days. It usually takes about 10 days from when you mail it to when you receive the certificate, but it may take more days depending on the circumstances of the mail and holidays, so please request it in time.
  • If you are in a hurry, please consider using express mail when sending or returning documents.
  • If you apply for multiple certificates at once, or if you have any questions about the documents or billing details and need to confirm them, it will take a few days to create the certificate. Please note that it will take longer to return than usual.

billing address and handling time

Yokohama-shi mail request office work center (we handle mail request of all Yokohama-shi wards in a lump)

Destination destination

〒231-8307 1-1-1 Sakuragicho, Naka-ku, Yokohama City Mail Request Office

Handling time

From 8:45 am to 5:15 pm (weekdays Monday to Friday)

Documents to be sent

  • Invoice (For mailing) Invoices (PDF: 288KB) such as copies of resident certificate
    Alternatively, Address, Address, or any document stating the name of the requester's name, the name of the person to be issued
    • The invoice must have a signature or signature and seal or signature. If you do not have a signature, be sure to seal it.
    • Please do not use writing instruments such as pencils that can erase characters.
    • Be sure to enter a Phone number can contact you during the day, (We may contact you for any questions about documents or billing details. In addition, please note that we may return when we cannot make inquiry without entry of Phone number City may be returned. )
  • Copy of identity verification document with Address's Identity Ver
    Driver's license, my number card (personal number card) or Basic Resident Register card with photo, residence card or special permanent resident certificate, health insurance card, etc.
    • "Copy of side where name is listed" and "copy of side where Address.
    • When you send copy of health insurance card, please send insurer number and insured person symbol, number part so that you do not see by black paint.
    • Address cannot be confirmed on your passport (passport), so please send other documents.
  • Documents that can confirm proxy authority (only for proxy/agent requested by himself or his / her and same household)
    • legal representative (parental guardian, adult guardian, etc.) family register certificate, adult guardianship registration certificate, etc. (copy permitted)
    • Optional proxy/agent's Power of Attorney (original Please refer to the sample and make it yourself.)
    • A power of attorney is not required when a person (the person to be charged) and a same household members do
    • A copy of resident certificate with resident certificate code cannot be sent to proxy/agent code cannot be sent. It will be sent to Address (the person to be charged) will be sent
    • A copy of resident certificate with my number (personal number) cannot be sent to legal representatives under 15 years of age or to proxy/agent and other than adult guardians. It will be sent to Address (the person to be charged) will be sent
  • Request only for resident certificate's.
    When certifying to the form specified by the company or school, please fill out the designated form and send it. When there is not sending of designated paper, we make in format of Yokohama-shi.
  • Fees (fixed exchange rate or registered mail)
    300 yen per copy
    • Fees may be exempted according to laws and regulations, such as when submitting to pension City Office may bepension City. DetailsFees for family register and resident certificate Certificate FeesPlease see the page.
    • Please send the same amount as the fee so that no change will be made.
    • The validity period of the flat-rate currency exchange is 6 months from the date of issuance. Please send the remaining validity period of about one week.
  • reply envelope
    Fill in your reply destination Address (Address (listed in "Copy of Identity Identity Confirmation Documents with Address's address.
    A copy of resident certificate will be returned to their claimant, Addressresident certificate's to the requester's copy of the copy. If you would like another return address, please send it in advance.Yokohama-shi mail request officePlease check.

Form and entry examples

When using convenience store delivery

Those who can use it

One with resident certificate in the city, one having my number card (personal number card)

Related links

Those who have a good reason to request a copy of resident certificate's request

who can make a claim

A person with justification to request a copy of resident certificate

  1. Those who need to exercise their rights or fulfill their obligations
  2. Those who need to submit to national or local government agencies
  3. Those who have a good reason to use resident certificate's information
  4. Specific clerk (lawyer, etc.) who received a request from A to C above
  • When resident certificate or a person other than person and member of same household member (third party) requests grant,resident certificateAddress) makes a request for grant, clarify the name of the recipient, the purpose of the specific use of the copy of the grant. is needed. In addition, you may need materials (copy of contract, copy of application form, etc.) that can confirm whether the request is for a valid reason.
  • We will examine whether or not a copy of resident certificate's copy will be examined for the purpose of its use.

Copy of resident certificate's

  • As a general rule, copy of resident certificate, as a general rule, only copy of grantee's Address's copy of the city to be issued are
  • If you need a copy of resident certificate's name and relationship, family register's name and relationship, nationality, etc. is required, please clarify its use for the purpose of use.
  • If you need a copy of same household members who are eligible for grant (all households, etc.) are required to make a copy of their resident certificate should clarify their use for the purpose of use.

When requesting at the counter

billing address and handling time

When there is resident certificate City can request at any ward office or administrative service corner.
Please note that you cannot apply electronically.

Each ward office in Yokohama city

From Monday to Friday from 8:45 am to 5:00 pm
From 9:00 am to noon on the second and fourth Saturdays About the ward office window opening agency on the second and fourth Saturdays
※Holidays and New Year holidays are closed.

Yokohama City Administrative Service Corner

From Monday to Friday from 7:30 a.m. to 7:00 p.m.
Saturday and Sunday from 9:00 am to 5:00 pm
※Holidays and New Year holidays are closed.

Necessary items

When an individual or a corporation makes a request
  • (For window) Invoices for copies of resident certificate bill (PDF: 432KB)
    When making a request, please state your specific purpose of using a copy of resident certificate City makes a request. You may also need materials to clarify your claim authority.
  • Identity verification documents for those coming to the counter
    Driver's license, passport (passport), my number card (personal number card) or Basic Resident Register card with photo, residence card or special permanent resident certificate, etc.
  • proxy/agent and messengers come to the counter.
    You need documents such as a power of attorney to confirm your authority. In the case of a corporation, a certificate of qualification of the representative is required if the representative of the corporation comes to the counter, and a power of attorney or employee ID card created by the representative if the representative is not the representative.
  • Documents confirming claim authority
    In order to confirm whether you can request a copy of resident certificate copies, etc.) to confirm the authority to request.

※For more information, please check with your ward office, Family Registry DivisionRegistration Section for details.

When making a request on duty by a designated clerk
  • Business invoices
    In order to determine whether a request for a copy is valid in resident certificate to determine if the request for a copy is legitimate. (Excluding requests for use in proxy affairs for trial / litigation procedures and dispute settlement procedures.)
  • Identity verification documents for those coming to the counter
    Certificate of qualification, ID of assistant (If there is no ID card, a power of attorney from a specific clerk)
  • Only for proxy/agent or messenger who came to the counter to receive a request from a specific clerk.
    A document such as a power of attorney that can confirm the authority of proxy or a certificate of assistant is required.

※For more information, please check with your ward office, Family Registry DivisionRegistration Section for details.

Fees

300 yen per copy

Form and entry examples

When requesting by mail, etc.

Estimated number of days

  • In the case of billing by mail, etc., it takes the total number of days of processing days and round-trip mail delivery days. It usually takes about 10 days from when you mail it to when you receive the certificate, but it may take more days depending on the circumstances such as mail and holidays, so please request it in time.
  • If you are in a hurry, please consider using express mail when sending or returning documents.
  • If you apply for multiple certificates at once, or if you have any questions about the documents or billing details and need to confirm them, it will take a few days to create the certificate. Please note that it will take longer to return than usual.

billing address and handling time

Yokohama-shi mail request office work center (we handle mail request of all Yokohama-shi wards in a lump)

Destination destination

〒231-8307 1-1-1 Sakuragicho, Naka-ku, Yokohama City Mail Request Office

Handling time

From 8:45 am to 5:15 pm (weekdays Monday to Friday)

Documents to be sent

When an individual or corporation requests grant
  • (For mail) Invoices such as copies of resident certificate Bill (PDF: 288KB)
    Or a document that clarifies the following:
    • Requester's name, Address (in case of a corporation, company name, location, representative name, requester's name, Address)
    • Name of recipient, Address's Name
    • Purpose of Use
      • When making a request, please state your specific purpose of using a copy of resident certificate City makes a request. You may also need to submit materials that clarify your claim authority.
      • The invoice must have a signature or signature, and an seal. If you are a corporation, you will need a seal.
      • Please do not use writing instruments such as pencils that can erase characters.
      • Be sure to enter a Phone number can contact you during the day, (We may contact you for any questions about documents or billing details. In addition, please note that we may return when we cannot make inquiry without entry of Phone number City may be returned. )
  • A copy of the identity verification document of the claimant
    Driver's license, passport (passport), my number card (personal number card) or Basic Resident Register card with photo, residence card or special permanent resident certificate, health insurance card, etc.
    • When you send copy of health insurance card, please send insurer number and insured person symbol, number part so that you do not see by black paint.
  • The requester is an proxy/agent or messenger.
    You need documents such as a power of attorney to confirm your authority. In the case of a corporation, a certificate of qualification of the representative is required when the representative of the corporation requests, and a copy of the power of attorney created by the representative is required for non-representatives, or a copy of the employee ID card.
  • Documents confirming claim authority
    In order to confirm whether you can request a copy of resident certificate copies, etc.) to confirm the authority to request.
  • Copy of documents confirming the destination
    In the case of an individual, it can be omitted if the destination is indicated on the identity verification document. In the case of a corporation, a copy of the registration certificate, an employee ID card with the location, a copy of the company information, a website, etc.

For details, please check with the Yokohama City Mail Request Office.

When making a request on duty by a designated clerk
  • Business invoices
    • In order to determine whether a request for a copy is valid in resident certificate to determine if the request for a copy is legitimate. (Excluding requests for use in proxy affairs for trial / litigation procedures and dispute settlement procedures.)
    • If you have any questions about the contents of the request, such as the purpose of use, we may contact you.
  • A copy of the claimant's identity verification document
    Certificate of qualification, ID of assistant (If there is no ID card, a power of attorney from a specific clerk)
  • Only proxy/agent only received a request from a designated clerk.
    A copy of a document such as a power of attorney that can confirm the authority of proxy or a copy of the ID card is required.

For details, please check with the Yokohama City Mail Request Office.

Fees (fixed exchange rate or registered mail)

300 yen per copy

  • Please send the same amount as the fee so that no change will be made.
  • The validity period of the flat-rate currency exchange is 6 months from the date of issuance. Please send the remaining validity period of about one week.
reply envelope

Please fill in your reply address Address the reply address, and attach a stamp.
For details, please check with the Yokohama City Mail Request Office.

Form and entry examples

List of counters at each ward office Family Registry Division list

List of Family Registry Division section list of each ward office
Ward Office Namewindowtelephonefax
Aoba Ward Government Office, Family Registry DivisionAoba Ward Office 2F 23rd floor045-978-22333045-978-2418
Asahi Ward Government Office, Family Registry DivisionAsahi Ward Office, 1st floor, 7th045-954-6034045-955-4411
Izumi Ward Government Office, Family Registry Division202nd floor, 2nd floor, Izumi Ward045-800-2345045-800-2508
Isogo Ward Government Office, Family Registry DivisionIsogo Ward Hall 2F 24th floor045-750-2345045-750-2535
Kanagawa Ward Government Office, Family Registry Division105th floor, 1st floor of Kanagawa Ward045-411-7034045-324-3586
Kanazawa Ward Government Office, Family Registry DivisionNo.208, 2nd floor, Kanazawa Ward045-788-7734045-70-5234
Konan Ward Government Office, Family Registry Division2nd floor, 2nd floor, Konan Ward045-847-8335045-841-1281
Kohoku Ward Government Office, Family Registry DivisionKohoku Ward City Hall 1st floor 2nd floor045-540-2254045-540-2260
Sakae Ward Government Office, Family Registry DivisionSakae Ward City Hall Main Building 1F 12th floor045-894-8345045-894-3413
Seya Ward Government Office, Family Registry DivisionSeya Ward Hall 2F 24th floor045-367-564545045-362-1488
Tsuzuki Ward   Government Office, Family Registry DivisionTsuzuki Ward   City Hall 2F 13th045-948-2255045-948-2259
Tsurumi Ward Government Office, Family Registry DivisionTsurumi Ward City Hall 2F 3rd floor045-510-1706045-510-1893
Totsuka Ward Government Office, Family Registry DivisionTotsuka Ward Office, 2nd floor, 1st045-866-8335045-862-0657
Naka Ward Office-Family Registry DivisionNaka Ward Office Main Building 1F045-224-8295045-224-8289
Nishi Ward Office-Family Registry DivisionNishi Ward Office 1st floor, 4th045-320-8335045-324-5855
Hodogaya Ward Government Office, Family Registry DivisionHodogaya Ward City Hall Main Building 1F 2nd floor045-334-6234045-35-6781
Midori Ward Government Office, Family Registry DivisionMidori Ward Office 2F 21st floor045-930-2250045-930-2255
Minami Ward Government Office, Family Registry DivisionMinami Ward City Hall 2F 12th floor045-341-11118045-341-123

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