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Yokohama-shi Internet information tray dispatch guidelines

Last update date February 26, 2019

Establishment October 26, 2007
Line I No. 678
Notice of director-general of General Affairs Bureau

(purpose)
We set necessary principle about information tray dispatch that used the Internet that Article 1 Yokohama-shi Internet information tray dispatch guidelines (we say "guidelines" as follows) utilize the Internet based on the Internet utilization policy (November 24, 2000 establishment) positively and plan improvement of efficiency of duties and citizen service.

(definition)
In the Article 2 book guidelines, definition of term to advocate to each next issue depends on place to set of each issue concerned each.

(1) Network administrator
We say thing to fix for Yokohama-shi administration information network operation management official regulations (February, 2002 No. 2) Article 3 Paragraph 1.
(2) Ward station
We say the unification headquarters raising in Yokohama-shi desk work division of duties regulations (October, 1951 Yokohama-shi regulations No. 44) Article 1 and station, Office of Accounting, Fire Bureau, ward office, Board of Education Secretariat, Election Administration Commission Secretariat, Personnel Commission Secretartiat, Audit and Inspection Commission Secretariat, City Council Bureau, Water Works Bureau, Transportation Bureau and hospital management station.
(3) The Internet information tray dispatch apparatuses
Ward station says apparatuses which are necessary for information tray server group necessary to send and communication using the Internet.
(4) Network control section
We say section having jurisdiction over administrative information network prescribed in the first in Yokohama-shi administration information network operation management official regulations Article 2.
(5) Public information department in charge
Yokohama-shi desk work division of duties rule (October, 1952 Yokohama-shi rule No. 68. We say section having jurisdiction over thing about plan to modify public information to say "desk work division of duties rule" as follows, and to set of) and notification adjustment.
(6) Public hearing department in charge
We say section having jurisdiction over citizen's request, opinion about municipal administration to fix for desk work division of duties rule, thing about petition or other public hearings.
(7) The news department in charge
We say section having jurisdiction over thing about contact with the municipal administration news to fix for desk work division of duties rule and news media.
(8) Personal information department in charge
We say section having jurisdiction over thing about protection of personal information to fix for desk work division of duties rule.

(coverage)
Article 3 book guidelines apply to (they say "information tray sender" as follows.) such as the staff of section in charge of information tray dispatch using the Internet information tray dispatch apparatuses.

(duty of information tray sender)
When you perform information tray dispatch using the Internet information dispatch apparatuses, Article 4 information tray sender observes contents of guidelines and must use according to regulations that set operational management of network where the apparatus concerned is installed in.

(apparatus to receive, and to use for dispatch of information)
When we perform information tray dispatch using the Internet, Article 5 information tray sender must use server apparatus of Yokohama-shi administration information network.
When 2 information tray sender admits that network administrator corresponds to one of each next issue regardless of regulations of foregoing paragraph and can find enough security, server apparatus and information tray dispatch service (say "outside server apparatuses" as follows.) except Yokohama-shi administration information network We can use this.
(1) When we cannot realize equal service with server apparatus of Yokohama-shi administration information network
(2) When apparatuses such as servers, procurement of software and environmental construction are difficult or remarkable, and cost-effectiveness is low
(3) When other network administrators recognize in particular
The head (section manager and person according to this.of section which is in charge of information tray dispatch when we use outside server apparatuses by regulations of 3 foregoing paragraphs We say "information tray dispatch project manager" as follows.) And network administrator shall take measures necessary to secure enough security.

(domain name to receive, and to use for dispatch of information)
When we perform information tray dispatch using the Internet, 2 information tray sender of Article 5 must use "city.yokohama.lg.jp" which is domain name of city or the sub-domain name. But we can use "city.yokohama.jp together for the time being, too".
Even if 2 information tray sender performs information tray dispatch using outside server apparatuses by regulations of Article 5 Paragraph 2, you must use domain name of city or those sub-domain names.
When network administrator admits that we cannot apply regulations of foregoing paragraph, 3 information tray sender can send information tray by domain name of city or domain name (we say "outside domain name" as follows.) that is different from those sub-domain names. In this case network administrator shall establish list of information tray dispatch services (we say "outside domain name WEB service" as follows.) using outside domain name on Yokohama-shi WEB page to show that the page concerned is official information of city.

(procedure when outside server apparatuses use outside domain name)
When we use outside server apparatuses or the outside domain name by regulations of Article 5 Paragraph 2 and 2 Paragraph 3 of Article 5, we perform necessary discussion with network administrator and head of duties jurisdiction section to be related beforehand, and the project manager of 3 information tray dispatch at Article 5 must get approval.
When they use outside domain name WEB service in 2 newcomers, network administrator and the head of associated duties jurisdiction section must establish the basic point as city on using.
When you use outside domain name WEB service by regulations of 2 Paragraph 3 of Article 5, 3 information tray dispatch project manager performs scrubbed finish of item which is necessary for the point to prescribe in intelligence and foregoing paragraph about the WEB service concerned and must submit information which gathered them up to network administrator and the head of duties jurisdiction section to be related.
Discussion to set of Paragraph 1 and Paragraph 3 can omit 4 information tray dispatch project manager about submission of information prescribing by following the point concerned when we use the outside domain name WEB service that the point is fixed for based on regulations of Paragraph 2.

(proprietary rights maintenance of outside domain name)
When you finish the use of outside domain name, you maintain proprietary rights of the domain name concerned after the use for a certain period of time, and the project manager of 4 information tray dispatch at Article 5 does in state that third party cannot acquire and must perform transfer to city WEB page.
We maintain proprietary rights of 2 outside domain names, and it is said with the above during period (we say "period of use" as follows.) before starting transfer to city WEB page to prescribe in foregoing paragraph after announcing the domain name concerned during period transferring. But we do more than one year when period of use does not reach one year.

(adjustment of information tray dispatch)
Article 6 network administrator and the head of public information department in charge shall perform the whole adjustment about information tray dispatch using the Internet.
About the whole adjustment to fix for 2 foregoing paragraphs, network administrator performs adjustment about technique of information tray dispatch mainly, and the head of public information department in charge shall perform adjustment about contents of information tray dispatch mainly.
3 network administrators and head of public information department in charge shall cooperate in adjustment of foregoing paragraph each other.
The head of 4 public hearing departments in charge, news department in charge and personal information department in charge shall perform adjustment about matter which each has jurisdiction over about information tray dispatch using the Internet each.
The head of each section advocating in 5 foregoing paragraphs cooperates in adjustment mutually and, also, shall cooperate with network administrator and the head of public information department in charge.
When we send information tray using the Internet, 6 information tray dispatch project manager shall adjust with the head of section raising in Paragraph 1 and Paragraph 4 as needed.

(the Internet Network)
We install the Internet Network to examine common problems in Article 7 information tray dispatch, and to adjust, and to expand information tray dispatch utilizing the Internet.
It is said that activities of 2 Internet Network are as follows.
(1) Examination of information that receives using the Internet, and is sent to and adjustment
(2) Examination of problems in the use of the Internet and adjustment
(3) Information exchange such as trends of new technique, country and other local governments
(4) Matter about the use of other Internet
3 Internet Network shall constitute in secretary society, taskforce and sets these participants and purpose of separate table 1.
The chairperson of 4 secretaries society and taskforce can make mailing list for the purpose of performing supplement, information exchange or desk work notification of discussion in meeting.
The secretariat of 5 Internet Network does administrative information network to fix for Yokohama-shi administration information network operation management official regulations with the section (we say "network control section" as follows.) managing master and citizen vitality promotion station public relations section public information department in charge and shall perform administration of fair and general affairs.
When it is approved in 6 secretaries society, we can recognize participation in liaison meetings such as the staff except participant setting of separate table 1 as needed.
When there is decision matter in 7 secretaries society, it shall be decided by secretary fair, but shall notify the head of section having jurisdiction over information tray dispatch that used the Internet of the ward station of the well-known method when you must publicize to all wards station.

(detailed rules about the Internet information tray dispatch guidelines)
About information tray dispatch using the Article 8 Internet, we shall establish detailed rules about each next issue separately.
(1) WEB page making standard

(2) Link standard of WEB page

(3) The handling standard of public hearing with E-mail

(4) Standard of public information using the Internet

(5) The handling of press release material

(6) The handling of personal information

(desk work about guidelines and detailed rules)
As for these guidelines including Article 9 detailed rules, the director-general of General Affairs Bureau and citizen's chief of the bureau shall set this and shall perform the business formalities in the network control section to have jurisdiction over this.
We shall establish content of detailed rules about matter which the head of section advocating in 2 Article 6 has jurisdiction over each.
When we examine change of contents of detailed rules that each establishes, the head of section advocating in 3 Article 6 performs examination in liaison meeting as needed and shall perform report to liaison meeting by all means when we decide change.

Supplementary provisions (the date of enforcement)
One guideline take effect on October 26, 2007.
Supplementary provisions (the date of enforcement)
One guideline take effect on April 1, 2010.
Supplementary provisions (the date of enforcement)
One guideline take effect on August 26, 2011.
Supplementary provisions (the date of enforcement)
One guideline take effect on April 10, 2013.

The separate table 1 Internet Network
  The chairperson Participant Purpose
Secretary society Network administrator
  • Network administrator
  • Spokesperson section manager
  • Public hearing project manager
  • The news project manager
  • Personal information project manager
  • Examination of information that receives using the Internet, and is sent to and adjustment
  • Examination of problems in the use of the Internet and adjustment
  • Information exchange such as trends of new technique, country and other local governments
  • Matter about the use of other Internet
Taskforce Chief of network control section and public information department in charge The chief of participation department of secretary society Examination of matter ordered by secretary society or matter which is necessary about the use of other Internet

Inquiry to this page

General Affairs Bureau work reform room ICT base management section

Telephone: 045-671-2015

Telephone: 045-671-2015

Fax: 045-664-5917

E-Mail address [email protected]

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