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Civic Affairs Bureau

About copying of tag of family register

It is document which address of person with permanent domicile is listed in in Yokohama-shi.

  • In Yokohama-shi, aratamesei is doing tag of family register to aratamesei of family register on July 19, 2008. Retention period discarded tag (aratameseiharafuhyo) of family register of aratameseizen on February 23, 2015 for five years.
  • We can demand copying of tag of family register in Yokohama-shi in both ward office Family Registry Section, service counters in the city hall in Yokohama-shi.
  • We can demand even mail. (It is this about mail request)
  • Person having my number card (personal number card) can request from the city at convenience store in resident certificate, one with permanent domicile. (It is this about convenience store grant)

1.One that we can request

(1) The people

    1. In excellent column of family register one (the person) with mention
      While excellent column of the same family register has mention, we can request as the person if it is (e.g.,: husband and wife).
    2. Spouse, lineal ascendant (parents), lineal descendant (children) of one group of A mentioned above
    3. Proxy/agent which received request from A mentioned above, B

(2) Family register (request by third party) with sufficient reason to demand copying of tag

    1. One that needs we use right of self or to carry out duty of self
    2. Country or local public entity which has to submit to engine
    3. Family register with sufficient reason using the items mentioned of tag
    4. Person of specific office work tray job that received request from C from A mentioned above (lawyers)
    • When person with sufficient reason to demand copying of tag of family register requests, it is necessary to clarify full name of person of grant object, indication (permanent domicile, the head of a family) of family register and purpose of the use of copying of tag of family register. In addition, we may find document (copies of contract) which can confirm whether it is request by sufficient reason.

2.The people

(1) When we request at window

■Request, handling time

When there is permanent domicile in Yokohama-shi, we can request in which ward office Family Registry Division Family Registry Section or service counter in the city hall.
As electronic application is not possible, please be careful.

■Thing necessary for request

  1. (for window) Copying bill (Portable Document Format 644KB) of tag of family register
  2. Identity verification documents of one that came to window
    Driver's license, passport (passport), my number card (personal number card) or Basic Resident Register card, residence card with photograph or special permanent resident certificate (certificate of alien registration)
  3. Documents (only as for the proxy/agent asked for by the person or member of same household) which can identify substitution authority
    • As for legal representative (pro-incarnation, adult guardian) ... family register proof adult guardianship entry certificates
    • Any proxy/agent Sample of proxy this (Portable Document Format 77KB)
      In reference to sample, the person, please make.
    • In the case of one with mention, presentation of proxy is unnecessary for spouse, lineal ascendant (parents), lineal descendant (children) of the person (person targeted for request), excellent column of the same family register.
  4. Documents which can identify request authority
    When we cannot confirm kinsmanship only in family register of Yokohama-shi, we can confirm kinsmanship and need copying such as family register of municipality.
  5. Fee
    One 300 yen

(2) When we request by mail

≪About indication of the days≫

  • By request by mail, it takes total days of the processing days and the round-trip mail carrier days. You usually anticipate around 10th, but please request with room until certificate arrives after mailing as the days may suffer by postal circumstances and factors such as holidays more.
  • In the case of dispatch, please examine the special delivery mail use in case of sending, return of documents.
  • You have any questions about case and documents and request contents which plural certificates were applied to for at a time, and cases that confirmation needs need the days for certificate making. Please note that you need the days before return than usual.

■Request, handling time

Yokohama-shi mail request office work center (it deals with mail request of all Yokohama-shi wards in a lump)

<address>
〒231-8307 1-6, Onoecho, Naka-ku, Yokohama-shi Yokohama-shi mail request office work center
<handling time>
From 8:45 a.m. to 5:15 p.m. (until weekdays Monday through Friday)

■Documents to send

  1. Bill
    • (for mail) Bills (Portable Document Format 229KB) such as family register certificates
      Or any document which listed full name of claimer, full name of person targeted for address and grant, address, the date of birth
    • Signature or signature, seal is necessary for bill. When there is not signature, please seal by all means.
    • Writing implements which can delete letters such as pencils hope that they do not use.
    • Please fill in phone number to get of communication by all means in the daytime. (about any questions of documents and request contents, we may make inquiry. In addition, please be careful as you may return cases that inquiry is not made do not have entry of phone number.)
  2. Copying of identity verification documents which address was listed in
    Driver's license, my number card (personal number card) or Basic Resident Register card, residence card with photograph or special permanent resident certificate (certificate of alien registration)
    • "Copy of mask which full name is listed" in and "copy of mask which address is listed" in are necessary.
    • As you cannot confirm address with passport (passport), please send other documents.
  3. Documents (only as for the proxy/agent) which substitution authority can identify
    • As for legal representative (pro-incarnation, adult guardian) ... family register proof including adult guardianship entry certificate (possible copying)
    • Any proxy/agent Sample of proxy this (Portable Document Format 77KB)
      The original is necessary. In reference to sample, the person, please make.
    • In the case of one with mention, presentation of proxy is unnecessary for spouse, lineal ascendant (parents), lineal descendant (children) of the person (person targeted for request), excellent column of the same family register.
  4. Documents which can identify request authority
    When we cannot confirm kinsmanship only in family register of Yokohama-shi, we can confirm kinsmanship and need copying such as family register of municipality.
  5. Fee (fixed-amount money order or money sent by registered mail)
    One 300 yen
    • Fixed-amount money order hopes that we have you remit fee and the same amount so that change is not paid.
    • Validity of fixed-amount money order is six months from day of issuance. We hope that we have you send thing that there is around one week remaining validity.
    • When you let you request from foreign territory, please enclose international postal order. (as for mention to "Pay To" column, unnecessary)
      The detailsThis pagePlease see this.
  6. Self-addressed envelope
    You fill in return address address (the address listed in 2 mentioned above), and please attach stamp.
    • About destination
      We reply to address (place with resident certificate) listed in the last line to tag of family register.
      When other return addresses are hoped for, beforehandYokohama-shi mail request office work centerYou pass, and please confirm.

(3) When we use convenience store grant

■Available one

Person who has my number card (personal number card) in one with resident certificate in the city

3.Family register (request by third party) with sufficient reason to demand copying of tag

(1) One that we can request

Family register with sufficient reason to demand copying of tag
    1. One that needs we use right of self or to carry out duty of self
    2. Country or local public entity which has to submit to engine
    3. Family register with sufficient reason using the items mentioned of tag
    4. Person of specific office work tray job that received request from C from A mentioned above (lawyers)
  • When family register (third party) with sufficient reason to demand copying of tag issues and requests, it is necessary to clarify purpose of the concrete use of copying of tag of family register other than full name of person of grant object, indication (permanent domicile, the head of a family) of family register. In addition, document (copy of contract, copy of application) which can confirm whether it is request by sufficient reason may be necessary.
  • By purpose of the clarified use, we examine the grant right or wrong of copying of tag of family register. 

(2) Copying of tag of family register to issue

  • Principle, copying of tag of family register to issue are only people targeted for grant.
  • When you need copying of tag of family register of with mention in excellent column of the same family register other than the person targeted for grant, please clarify the purpose by purpose of the use.

(3) When we request at window

■Request, handling time

When there is family register in Yokohama-shi, we can request even which ward office or service counter in the city hall.
As electronic application is not possible, please be careful.

■Thing necessary for request

A.When individual, corporation request

    1. (for window) Copying bill (Portable Document Format 644KB) of tag of family register
      When you request, please list purpose of the concrete use of copying of tag of family register in bill. In addition, document clarifying request authority may be necessary.
    2. Identity verification documents of person grinding the next agency in window
      Driver's license, passport (passport), my number card (personal number card) or Basic Resident Register card, residence card with photograph or special permanent resident certificate (certificate of alien registration)
    3. One that performs the next agency in window in the case of proxy/agent and messenger
      Documents which can identify substitution authority including proxy are necessary. When representative of corporation comes to window and is done agency, in the case of corporation, proxy which representative made or employee ID card needs qualification of representative, case except representative.
    4. Documents which can identify request authority
      Documents (copies of contract) which can identify request authority may be necessary to confirm one where we can demand copying of tag of family register from.
 ※For details, please confirm to ward office Family Registry Division Family Registry Section of request.

B.When we request in duties by person of specific office work tray job

    1. It is bill in duties
      Please list purpose of the use concretely to judge thing that request of copying of tag of family register is fair. (request to use for substitute office work about trial, the legal proceedings and dispute processing procedure is excluded.)
    2. Identity verification documents of person grinding the next agency in window
      Identification of qualified person, identification of adjunct (when there is not identification of adjunct proxy from person of specific office work tray job)
    3. Only in the case of proxy/agent which one to make the next agency in window received identification office work, and received request from person of job or messenger
      Documents which can identify substitution authority including proxy or identification of adjunct is necessary.
 ※For details, please confirm to ward office Family Registry Division Family Registry Section of request.

C.Fee

One 300 yen

(4) When we request by mail

≪About indication of the days≫

  • By request by mail, the processing days and round-trip mail take total days of the delivery days. You usually anticipate around 10th, but please request with room until certificate arrives after mailing as the days may suffer from mail by factors such as circumstances or holiday more.
  • In the case of dispatch, special delivery mail in case of sending, return of documents, please examine the use.
  • You have any questions about case and documents and request contents which plural certificates were applied to for at a time, and cases that confirmation needs need the days for certificate making. Please note that you need the days before return than usual.

■Request, handling time

Yokohama-shi mail request office work center (it deals with mail request of all Yokohama-shi wards in a lump.)

<address>
〒231-8307 1-6, Onoecho, Naka-ku, Yokohama-shi Yokohama-shi mail request office work center
<handling time>
From 8:45 a.m. to 5:15 p.m. (until weekdays Monday through Friday)

■Documents to send

A.When individual, corporation issue and request

    1. (for mail) Bills (Portable Document Format 229KB) such as family register certificates
      Or document which clarified the next matter
      ・Full name, address of claimer
      (in the case of corporation company name, the location, representative name, full name, address of the request person in charge)
      ・Full name of person targeted for grant, indication (permanent domicile, the head of a family) of family register
      ・Purpose of the use

      ※When you request, please list purpose of the concrete use of copying of tag of family register in bill. In addition, presentation of document clarifying request authority may be necessary.
      ※Signature or signature, seal are necessary for bill. In the case of corporation, seal of representative name mark is necessary.
      ※Writing implements which can delete letters such as pencils hope that they do not use.
      ※Please fill in phone number to get of communication by all means in the daytime. (about any questions of documents and request contents, we may do inquiry. In addition, please be careful as you may return cases that inquiry is not made do not have entry of phone number.)
    2. Copy of identity verification document of person working as claimer
      Driver's license, passport (passport), my number card (personal number card) or Basic Resident Register card, residence card with photograph or special permanent resident certificate (certificate of alien registration)
    3. When person working as claimer is proxy/agent or messenger
      Documents which can identify substitution authority including proxy are necessary. When representative of corporation requests, in the case of corporation, copy of proxy which representative made or employee ID card needs qualification of representative, case except representative.
    4. Documents which can identify request authority
      Documents (copies of contract) which can identify request authority may be necessary to confirm one where we can demand copying of tag of family register from.
    5. Copy of documents which can confirm destination
      If destination is listed in identity verification document, in the case of individual, we can omit. Copying such as employee ID card, company profile, homepage where copying, the location of entry certificate were listed in in the case of corporation
※For details, please confirm to Yokohama-shi mail request office work center.

B.When we request in duties by person of specific office work tray job

    1. It is bill in duties
      ※Please list purpose of the use concretely to judge thing that request of copying of tag of family register is fair. (request to use for substitute office work about trial, the legal proceedings and dispute processing procedure is excluded.)
      ※About case to have any questions about request contents including purpose of the use, we may do inquiry.
    2. Copying of identity verification documents of claimer
      Identification of qualified person, identification of adjunct (when there is not identification of adjunct proxy from person of specific office work tray job)
    3. Only as for the proxy/agent which received request from person of specific office work tray job
      Copy of documents which can identify substitution authority including proxy or identification of adjunct is necessary.
※For details, please confirm to Yokohama-shi mail request office work center.

C.Fee (fixed-amount money order or money sent by registered mail)

One 300 yen

  • Fixed-amount money order hopes that we have you remit fee and the same amount so that change is not paid.
  • Validity of fixed-amount money order is six months from day of issuance. We hope that we have you send thing that there is around one week remaining validity.

D.Self-addressed envelope